Program Specialist 0096741

Program Specialist 0096741

Salary

See Position Description

Location

UH Maui College, Maui County, HI

Job Type

Full-Time Permanent

Job Number

2026-01063

Department

University of Hawaii Maui College

Opening Date

05/21/2026

Closing Date

6/5/2026 11:59 PM Hawaii

Position Number:

0096741

Description

Title: Program Specialist

Position Number: 0096741

Hiring Unit: Academic Affairs - Vice Chancellor for Academic Affairs

Location: Kahului, Maui

Date Posted: May 21, 2026

Closing Date: June 05, 2026

Salary: Salary schedules and placement information

Additional Salary Information: Pay Band A: Minimum $4,458/month

Full Time/Part Time: Full Time

Temporary/Permanent: Permanent

Funding: General

Other Conditions:

This is NOT a remote position - the job requires in-person work.

Duties and Responsibilities:

(denotes essential functions)

• Prepare reports, spreadsheets, and basic statistical summaries to support decision-making, including budget tracking and program-related data.
• Utilize software programs used by the campus and the University of Hawaii (UH) system, including Microsoft Office, student information system, and institutional research, human resources, and fiscal management systems.
• Provide day-to-day administrative and operational support to the Office of the Vice Chancellor for Academic Affairs.
• Assist in the preparation and formatting of recurring reports related to institutional and program accreditation, compliance, federal, and system requirements.
• Support program assessment activities, including data collection and organization related to student learning outcomes program evaluation.
• Assist with data collection and reporting for program reviews and accreditation processes.
• Maintain organized records and documentation for academic programs, including program reviews, accreditation materials, and articulation agreements.
• Coordinate logistics for professional development opportunities for faculty, including academic conference planning and travel coordination.
• Compile and track student-related data for academic programs, including awards, dean's list, scholarships, and more.
• Prepare reports and statistical graphs to track Academic Affairs expenditures across multiple funding sources.
• Review reports and documentation for completeness and alignment with appropriate College and University policies.
• Provide administrative support for recruitment and hiring processes within the Office of the Vice Chancellor for Academic Affairs.
• Hire, supervise, schedule, train, and approve work hours for Student Assistants.
• Assist with budget monitoring for the Academic Affairs accounts, including TFSP, RTRF, UH Foundation, and other funding categories; provide budget reports to supervisor.
• Track academic program expenses and supply needs; coordinate purchase requests with various campus Fiscal Officers; maintain and update inventory of equipment and office supplies.
• Assist in tracking and report on progress on Academic Affairs goals and initiatives, including semester-based updates.
• Serve as a point of contact for internal and external stakeholders, including government officials. UH< Maui College, and UH system personnel and community stakeholders regarding Academic Affairs. Provides general program management support.
• Coordinates and manages complex schedules and calendars of the VC of Academic Affairs and related initiatives, exercising appropriate discretion and judgement.
• Other duties as assigned.

Minimum Qualifications:

Education and Professional Work Experience:

Possession of a baccalaureate degree in Education, Business Administration, Liberal Arts, or related field and zero years of progressively responsible professional experience with responsibilities for project management, statistical, financial, or data analysis; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills, and abilities as indicated.

Knowledge, Skills, and Abilities:

• Functional knowledge of principles, practices, and techniques in the area of business or higher education demonstrated by knowledge, understanding, and ability to apply concepts and terminology.
• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations, and systems associated with functional knowledge of business or higher education.
• Demonstrated ability to recognize problems, identify possible causes, and resolve the full range of problems that may commonly occur in the area of business or higher education.
• Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members, and individuals.
• Demonstrated ability to operate a personal computer and apply word processing software.

Supplemental Minimum Qualifications:

• Use and knowledge of e-mail, word processing, and presentation software; excellent communication skills, including the ability to read and understand oral and written instructions; and speak and write effectively.
• Project management (including planning, organizing, scheduling, and prioritizing); Basic budgeting procedures and financial recordkeeping.
• Documentation and records management.
• Able to work effectively in a collaborative team environment.
• Must be able to comprehend, analyze, organize, and prioritize a large volume and wide variety of information with time limitations.
• Requires concentration, alertness, and attention to detail.
• Must be able to exercise discretion and independent judgment with little or no supervision. Must be results-oriented
• Must be willing to take initiative and responsibility.
• Requires a wide degree of creativity, innovation, flexibility, and ability to adapt to change and manage competing demands.
• Must be able to perform under highly stressful conditions while maintaining a courteous and professional demeanor.

Desirable Qualifications:

• Knowledge of software programs used by the campus and the UH system.
• Knowledge of creating spreadsheets and budget reports.
• Knowledge ofcreatingstatistical graphs.
• Familiarity with tracking student progress.
• Knowledge of budgets.
• Knowledge of the UH hiring process.
• Ability to track expenditures.
• The ability to apply knowledge of Native Hawaiian culture to effectively collaborate with multicultural groups and individuals from diverse academic, cultural, and socioeconomic backgrounds.

Inquiries:

Name:UH Maui College, Human Resources

Phone:808-984-3381

Email:mauihr@hawaii.edu

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED

To Apply:

Click on the "Apply" button on the top right corner of the screen to complete an application and attach the required documents. In addition to the Application, applicants must attach the following:

• A one- to two-page statement outlining ways in which you meet the minimum and desirable qualifications;
• Official graduate and undergraduate transcript(s) showing degree and coursework to date appropriate to the position (copies of official transcripts are acceptable; however, original official transcripts will be required at the time of hire.) Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. The expense of the evaluation shall be borne by the applicant.
• Academic record/grade summaries will NOT be accepted.
• Diplomas and copies will NOT be accepted.
• Resume
• Three (3) professional references with contact information (including email addresses)
• Optional letters of recommendation.

Incomplete applications will NOT be considered.

NOTE:

• The application will be incomplete if materials are unreadable, illegible, password-protected, missing, or corrupted; therefore, late or incomplete applications will not be considered. All requested documents/information become the property of Maui College and will not be returned.
• Please do not include any self-identifying photos and redact any references to confidential information on submitted documents (social security number, date of birth, etc.).

If you have not applied for a position before using NEOGOV, you will need to create an account.

EEO, Clery Act, ADA

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

Employer University of Hawaii

Department University of Hawaii Maui College Address 310 W. Kaahumanu Ave

Kahului, Hawaii, 96732

Website http://workatuh.hawaii.edu