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Program Operations Specialist

University of Washington

Seattle, WA

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JOB DETAILS
SKILLS
Accounts Payable, Administrative Skills, Benchmarking, Budgeting, Communication Skills, Compensation and Benefits, Computer Skills, Copy Editing, Desktop Publishing, Detail Oriented, Diversity, Endowments, Establish Priorities, Event Management, Expense Tracking, Fellowship, Financial Analysis, Financial Management, Funding, Government, Grant Administration/Management, Grant Writing, Logistics Management, Microsoft Office, Operations Management, Organizational Skills, People Management, Performance Analysis, Performance Management, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Publications, Reimbursement, Reporting Skills, Research Skills, Resource Management, Set Goals, Social Sciences, State Laws and Regulations, Training/Teaching, Writing Skills
LOCATION
Seattle, WA
POSTED
2 days ago
**Job Description** **The Jackson School of International Studies has an outstanding opportunity for a Program Operations Specialist to join their team.** The Program Operations Specialist position is essential for enhancing the visibility, performance, and funding of various centers and programs through effective administration, outreach, and grant management. This role involves supporting multiple programs by ensuring efficient operations, fostering community engagement, and managing financial resources. The Program Operations Specialist will work within a division of the Jackson School of International Studies that includes the following programs and centers (subject to change): China Studies Program, Center for Japanese Studies, JSIS Japan Studies Program, Center for Korea Studies, Taiwan Studies Program, East Asia Center, and Global Sport Lab. **PUBLIC OUTREACH & EVENTS: 50%** + Create instructional, research, and educational programs that maximize the division's resources while meeting the stated goals of program grants and endowments. + Develop and oversee coordination of regular lectures and symposia throughout the year. + Organize workshops for the general public and K-12 and community college educators. + Collaborate with off-campus community partners on joint activities for public and business outreach events and programs. + Work directly with JSIS Shared Services to organize and execute events, managing logistics, coordinating vendors and speakers, supporting on-site setup, and ensuring smooth event operations from start to finish + Attend community events to establish connections between the community and the Jackson School at UW. + Develop and oversee the publication of all printed and electronic communications. + Serve on campus, local, and national boards related to the division's core functions to determine the role in on-campus and off-campus partnerships. **ADMINISTRATION: 40%** + Work with faculty chairs and the associate director to set annual goals and establish benchmarks for the division's performance. + Reconcile grant budgets, gift budgets, and revenue accounts and track monthly expenditures and budget changes. + Work with JSIS shared services to coordinate and submit payables for various division activities, including honoraria, reimbursements, travel, and vendor payments. + Coordinate student fellowships and awards, including eligibility, rules, timing, and award payment processes. + Manage Visiting Faculty and Visiting Scholars Programs, including obtaining J-1 visas and keeping the faculty and scholars apprised of all relevant talks and activities. + Recruit, train, and supervise student employees. + Collaborate with JSIS-Office of Academic Services to update graduate student handbooks. + Work with faculty chairs and the Office of Academic Services to handle program inquiries from prospective and admitted students. + Participate in JSIS graduate student orientation. + Field general inquiries and provide information to students, staff, program participants, and/or the public regarding program content. **GRANT WRITING, REPORTING, AND MANAGEMENT: 10%** + Work with faculty chairs and the associate director to seek, apply for, and administer grants to fund the division's activities. + Work with faculty chairs and the associate director to manage performance reports and budgets with relevant government agencies and other sponsors. + Assist associate director in the preparation of Department of Education Title VI grant applications and reports, as needed. **Required Qualifications** To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration. **Minimum Qualifications** + Bachelor's degree in international studies or other related discipline and two or more years of experience in administration or related experience. **Additional Qualifications** + Excellent writing, copy editing, and basic research skills. + Excellent written and oral communication skills, including working effectively with presenters, program participants, and UW faculty and staff. + Ability to work independently, as well as collaboratively with diverse groups. + Outstanding organizational skills, attention to detail, and ability to establish priorities. + Excellent computer skills with advanced knowledge of Microsoft Office and desktop publishing, with an aptitude for learning additional software programs as needed. + Flexible schedule to allow for occasional attendance at evening and weekend events. **Preferred Qualifications** + Master's degree in International Studies or other related discipline. + Extensive knowledge of and experience studying or working in one or more of the countries covered in the division. + Proficiency in one or more languages spoken in the countries covered in the division. **About the Team:** The Jackson School of International Studies (JSIS) is a leader in advancing the understanding of and engagement in world issues. JSIS combines social sciences, humanities, and professional fields in innovative teaching, cutting-edge research, and robust community outreach. Housing 21 programs and centers spanning the globe and dedicated to offering the best in the field of international education, JSIS is an exciting place where the work of all faculty, staff, and students has a real-world impact. **Compensation, Benefits and Position Details** **Pay Range Minimum:** $72,000.00 annual **Pay Range Maximum:** $84,000.00 annual **Other Compensation:** - **Benefits:** For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/ **Shift:** First Shift (United States of America) **Temporary or Regular?** This is a regular position **FTE (Full-Time Equivalent):** 100.00% **Union/Bargaining Unit:** Not Applicable **About the UW** Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. **Our Commitment** The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 (https://policy.uw.edu/directory/po/executive-orders/eo-81-prohibiting-discrimination-harassment-and-sexual-misconduct/) . To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu . Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080) . University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.

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