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Program Manager - Scholars & Data Systems

Texas Tech University

Lubbock, TX

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JOB DETAILS
SKILLS
Budgeting, Clinical Medicine, Community Support, Continuous Improvement, Data Collection, Data Management, Data Quality, Database Backup, Discrepancy Report, Documentation, Executive Assistant Skills , Federal Laws and Regulations, Financial Aid, Functional Programming Languages, Health Science, Healthcare, Identify Issues, Maintain Compliance, Operational Support, Patient Care, Patient Education, Performance Analysis, Performance Metrics, Project/Program Management, Record Keeping, Research Laboratory, Risk Analysis, Security Policy, Staff Development, Standard Operating Procedures (SOP), Standards Development, Statistical Reports, Statistics, Strategic Planning, Systems Administration/Management, Technical Support, Time Management, Training/Teaching, Trend Analysis
LOCATION
Lubbock, TX
POSTED
2 days ago

Major/Essential Functions

  • Design, maintain, perform regular backup and oversee data systems which support Workforce Development Programs.
  • Support the Managing Director/PI in the development, distribution and maintenance of annual record of standard operating procedures for AHEC Centers which includes defining standardized data criteria, workflow, validation rules, and reporting timelines aligned with department projects aligned with grant deliverables.
  • Review and approve data submitted by regional AHEC centers in collaboration with grant evaluator, principal investigator, and managing director prior to inclusion in program-wide and federal reporting.
  • Ensure documentation retained in accordance with institutional and grant requirements.
  • Under the direction of the Managing Director/PI preparation, coordination, and submission of the annual HRSA Performance Report (APR) by required deadlines.
  • Coordinate with regional AHEC centers to resolve data discrepancies, reporting issues identified during key reporting.
  • Collaborate with P.I. and Managing Director in monitoring ongoing compliance with HRSA reporting standards and key performance metrics during grant cycle.
  • Support the Managing Director/PI in providing functional oversight of program implementation, data collection, and reporting activities across six regional AHEC centers operating under independent host organizations.
  • Communicate standardized reporting expectations, timelines, and documentation requirements consistent with state contracts and HRSA guidelines.
  • Participate in strategic planning and continuous improvement for current and future rural workforce and education initiatives.
  • Collaborate with grant evaluator and I.T. support specialist to identify trends, risks, and opportunities for program improvement.
  • Support statewide evaluation reporting to internal, external, and governmental stakeholders.
  • Support the Managing Director/PI in providing program-level accountability for AHEC staff development needs, annual meeting, data integrity, reporting accuracy, and compliance outcomes.
  • Assist the Managing Director/PI in functional oversight of regional AHEC center reporting and data submission requirements.
  • As directed by the Managing Director/PI provide supervisory functions for less than or equal to 2 direct reports.
  • Assume additional responsibilities as delegated by the Managing Director/PI.


Grant Funded?

Yes

Pay Grade Minimum

4000

Pay Basis

Monthly

Work Location

Lubbock

Preferred Qualifications

  • Program and Data Systems Management experience.
  • Prior experience with Grant Reporting and Compliance.
  • Knowledge with oversight and Coordination of Regional AHEC Centers.
  • Knowledge of Strategic and Programmatic Support.


Department

Rural and Comm Health Lbk

Required Attachments

Cover Letter, Resume / CV

Job Type

Full Time

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan.

Shift

Day

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.

Required Qualifications

Bachelor's degree and four (4) years of experience managing or supporting program operations OR a combination of education and/or related experience to equal eight (8) years.

Does this position work in a research laboratory?

No

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website at https://www.ttuhsc.edu/compliance/clery-report.aspx.

Introduction

Nationally recognized as a Great College to Work For, TTUHSC provides much more than just a job! Enjoy excellent benefits, including paid leave, retirement plans, wellness programs, health insurance and so much more. Ready to start building a rewarding career in a positive environment where you can develop and thrive? Join us as we change the future of health care.

About TTUHSC

Texas Tech University Health Sciences Center is enriching the lives of others by educating students, providing excellent patient care, and advancing knowledge through innovative research. TTUHSC graduates more health care professionals than any other health care institution in the state, conferring 24.2% of all degrees and certificates awarded from health-related institutions in Texas. By providing comprehensive clinical services to more than 10 million individuals across 121 counties, TTUHSC is dedicated to advancing the health of people throughout Texas and beyond. This is where world-class education meets compassionate patient care – and we believe that our people are the reason for our institution’s lasting success and bright future.

Being part of the TTUHSC team means being part of an innovative and supportive community that empowers each individual to do their best work. Through our values-based culture, TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first.


Benefits

TTUHSC is committed to creating an environment where our team members can do their best work, with programs and benefits to support head-to-toe well-being. Explore just a few of the advantages of being a TTUHSC team member:
  • Health Plans + Supplemental Coverage Options – Individual health insurance provided at no cost for full-time team members
  • Paid Time Off – Including holidays, vacation, sick leave and more
  • Retirement Plans
  • Wellness Programs
  • Certified Mother-Friendly Workplace
Additionally, TTUHSC invests in the success of our team members by providing opportunities for personal and professional growth, including lifelong learning programs, recognition programs, and health and wellness initiatives. Team members also enjoy a variety of other perks, such as special membership rates at local gyms and golf courses, access to state-of-the-art software and facilities, and discounts on travel, technology, entertainment and more.

Visa Information

TTUHSC, at its sole discretion, may initiate new H-1B I-129 visa petitions in accordance with the directive issued by Governor Abbott. Approval from the Texas Workforce Commission is required. On a limited, case-by-case basis, the institution may also sponsor eligible individuals for change-of-status or change-of-employer petitions for qualifying positions. TTUHSC will not pay the $100,000 fee, if applicable.

About the Company

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Texas Tech University