Administrative Skills, Audiovisual, Budgeting, Campus Recruiting, Detail Oriented, Documentation, Event Management, Identify Issues, Logistics, Marketing, Metrics, Operational Support, Project/Program Management, Reconciliation, Standard Operating Procedures (SOP), Time Management, Vendor/Supplier Management
San Francisco, California
Location –California - San Francisco - Hybrid
Job Description:- Client is hiring for an execution-focused Events Lead, Recruiting Programs to deliver of a high-volume, high-touch event portfolio spanning both recruiting events and intern program experiences.
- Candidates’ main responsibility is to manage day-to-day event logistics while documenting standard operating procedures (SOPs) needed to scale.
- This role is based in San Francisco and requires a 3 day/week in-office presence to handle on-site logistics and administrative tasks.
Core Responsibilities:- Operational Support and Logistics: Partner with the Global Strategic Event Manager to execute a high volume of logistics-heavy events, taking ownership of the day-to-day moving parts, planning timelines, and execution.
- Build Scale and SOPs: Turn fast-moving event workflows into documented, repeatable standard operating procedures (SOPs) and playbooks to ensure our event program can scale efficiently across the region.
- Event Tech and Admin: Manage event platforms (building registration pages, troubleshooting, and tracking attendee lists).
- Vendor Management and Tracking: Serve as point of contact for external partners (venues, caterers, AV production). Coordinate deliverables, review proposals, and ensure flawless on-site execution.
- Budgeting and Post-Event Analytics: Maintain meticulous budget trackers to ensure financial reconciliation. Lead post-event evaluations, compile attendee feedback metrics, and deliver data-driven recommendations for future event optimization.
Requested Experience:- Professional Experience: 3 to 5 years of hands-on event coordination, operations, or project management experience handling high-volume, logistics-heavy portfolios.
- Target Audience Familiarity: Prior experience supporting recruiting events, university recruiting, or early-career/intern programs is highly preferred.
- Process and Systems Organization: A proven track record of organizing complex workflows into documented standard operating procedures (SOPs), checklists, or repeatable playbooks.
- Event Technology: Strong familiarity with event management software; Splash or Cvent experience is highly preferred.
- Project Management Skills: Exceptional attention to detail, timeline management, and strong administrative skills.
- On-Site Execution: Experience coordinating third-party vendors and production crews on-site during live events.
- Communication: Highly communicative and proactive.
- Location and Flexibility: Ability to work from the San Francisco office 3 days per week, with flexibility for event-day schedules.
Note:- Preferred skill sets (e.g.: tools, previous experience, technologies)
- Must have skills: Event Planning, Vendor Management, Timeline Management, Documentation
- Teachable skills: Event Technology
- How quickly are you looking to interview/hire? As quickly as possible
- Please confirm location requirements: San Francisco
- Any specific time zones this candidate will need to accommodate? PST
Pay Range: $50hr- $55hr on w2
The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits including medical, dental, vision and 401K contributions as well as any other PTO, sick leave, and other benefits mandated by appliable state or localities where you reside or work.
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