Program Manager, Data Information Systems

Job Posting Title: Program Manager, Data Information Systems

Agency: Oklahoma State Department of Education (OSDE)

Supervisory Organization: Department of Education-Oliver Hodge Education Building

Job Posting End Date: Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank): Full/Part-Time Full time

Job Type: Regular

Compensation: Up to $85,000 based on education and experience

Discover the Benefits of Joining Our Team!

Are you ready to take the next step in your career with an agency that values your well-being? Look no further! At OSDE, were proud to offer a robust benefits package designed to support you and your family every step of the way.

• Generous Benefits Allowance: Up to $21,934.08 annually, tailored to family size, for purchasing benefits. • Comprehensive Insurance Plans: Choose from a variety of insurance plans with no pre-existing conditions, exclusions, or limitations. • Flexible Spending Accounts: Manage healthcare expenses and/or dependent care with ease. • Full Participation in TRS: Enjoy employer-covered contributions (7.5% of annual salary) for Teacher's Retirement System participation. • Generous Leave Policy: Full-time employees receive 15 days of vacation and 15 days of sick leave in their first year. • Paid Holidays: Benefit from 11 paid holidays per year. • Employee Discounts: Access discounts with various companies and vendors. • Longevity Bonus: Earn a bonus after completing two years of service, with bonuses continuing annually thereafter. • Compensatory Time: FLSA Exempt and Nonexempt employees receive compensatory time. • Employee Assistance Program: Access support and resources through our Employee Assistance Program.

Job Description

ABOUT US

At the Oklahoma State Department of Education (OSDE), we go beyond merely offering jobs - we actively seek out extraordinary individuals to join our team. As the primary agency entrusted with overseeing K-12 public education in Oklahoma, we are steadfastly devoted to making a meaningful impact on the districts and students we serve. Our exceptional team at OSDE is renowned for its commitment to superior customer service, innovation, and unwavering dedication to shaping a brighter future for students across the state. We work hand-in-hand with over 500 school districts and maintain a close partnership with the legislature, ensuring that each Oklahoma student receives the exceptional education they deserve.

If youre in search of a fulfilling career that allows you to make a profound difference in the lives of children, youve arrived at the right place. Join us in our mission to empower students and elevate the standard of education in Oklahoma. For further insights into OSDE, please visit our website at www.sde.ok.gov.

POSITION OVERVIEW

The Program Manager of Data Information Systems plays a pivotal role in maintaining and optimizing the computerized student information system. This position ensures data integrity, manages data standards, and supports various stakeholders, including district personnel and senior management. The Program Manager will lead collaborative efforts across teams to enhance data quality, reporting, and compliance with state and federal requirements while driving innovation in data collection and system interoperability.

MINIMUM QUALIFICATIONS

• Bachelor's degree in Computer Science, Information Systems, Data Science, or a related field [official transcripts required upon hire]
• Two (2) years of experience working with database applications development and/or providing user application support/training
• Two (2) years of administrative experience with a student information system in a K12 educational setting
• Demonstrated data fluency and the ability to interpret educational data

PREFERRED QUALIFICATIONS

• Master's degree in Computer Science, Information Systems, Data Science, or a related field [official transcripts required upon hire]
• Knowledge of the state's Student Information System
• Experience or fluency with SIF protocols (any version) and a basic understanding of XML or JSON

SPECIAL REQUIREMENTS

• Applicants must be currently authorized to work in the United States on a full-time basis without sponsorship now or in the future
• Successful completion of a pre-employment background check
• Must possess a valid driver's license from a U.S. state or territory to perform necessary job-related travel
• Successful completion of a skills assessment as part of the screening process

ESSENTIAL FUNCTIONS

• System Management: Oversee and maintain the computerized student information system, ensuring its proper functionality and usability across over 540 Local Education Agencies (LEA)
• Data Standards: Develop, implement, and document data standards, procedures, and guidelines to ensure uniformity and accuracy in data management processes
• Data Integrity: Verify the accuracy, quality, and completeness of student data, performing regular audits and assisting district personnel with data cleansing and interpretation
• Reporting: Produce accurate and timely reports using student-level information, fulfilling the needs of internal and external stakeholders
• Stakeholder Support: Provide tiered support for superintendents, district personnel, and other stakeholders to address data collection issues, facilitate error resolution, and resolve reporting discrepancies
• Team Mentorship: Mentor and assist Student Information, data analysts, and other staff in preparing district and state reports, as well as conducting analyses related to compliance with state and federal data requirements
• Collaboration: Facilitate goal setting and task prioritization for the data team. Work across functions with peers in other groups to foster collaboration and shared objectives
• Vendor Relations: Cultivate working relationships with student information system vendors to resolve data needs, address system issues, and implement system improvements
• SQL Database Management: Manage SQL databases and datasets associated with the near real-time collection of student information, ensuring seamless data integration and accessibility
• Communication: Interact with senior management and other stakeholders, providing reports and addressing data-related inquiries
• Technical Documentation: Oversee the creation and maintenance of technical documents and repositories to ensure up-to-date and accessible resources
• Data Collection Design: Assist in the design and implementation of web-based data collection systems to enhance the efficiency of student-level data management
• Training: Develop and conduct training sessions on the state's student information system to improve user expertise and system utilization
• Standards Alignment: Stay current with the Schools Interoperability Framework (SIF) standards and apply this knowledge to enhance system compatibility and interoperability
• Professional Demeanor: Exhibit a positive, empathetic, and professional attitude. Build relationships, display integrity, and maintain professionalism in communication, behavior, and appearance
• Attendance: Ensure reliable and punctual in-person presence for quality teamwork, productivity, and collaboration
• Innovation: Identify and address evolving needs and challenges in education. Apply critical thinking, explore new ideas, and embrace innovative approaches to enhance educational outcomes for all students
• Efficiency: Maximize resource utilization and streamline operations. Optimize processes, eliminate redundancies, and leverage technology to enhance productivity and performance
• Superior Customer Service: Go above and beyond to deliver exceptional assistance that surpasses expectations. Create positive experiences and build trust-based relationships

ESSENTIAL COMPETENCIES

• Effective Communication: Inspire, align, and motivate through clear and empathetic expression. Adapt to diverse audiences and situations, fostering understanding and collaboration.
• Strategic Thinking: Demonstrate critical and innovative thinking to align plans with organizational goals. Analyze complex situations, identify opportunities, and develop creative strategies to achieve specific objectives.
• Decisive Planning: Set clear objectives, delegate tasks, and establish realistic timelines; adapt to uncertainty by making informed decisions swiftly, while developing contingency plans for flexibility in changing circumstances.
• Emotional Intelligence: Demonstrate self-awareness and adeptness in managing emotions, fostering positive relationships, and cultivating a harmonious work environment. Exhibit strong interpersonal skills for conflict resolution and navigating difficult conversations with professionalism seeking constructive outcomes.
• Visionary Thinking: Envisions and inspires a future state divergent from the present reality; demonstrates a deep understanding of trends, challenges, and opportunities, using this insight to imagine and articulate a compelling future vision.
• Adaptability: Thrives in changing circumstances and embraces flexibility; effectively adjusts approach, behavior, and mindset to overcome challenges and ensure forward progress for teams.
• Accountability: Takes ownership and responsibility for actions, decisions, and outcomes; demonstrates transparency and willingness to address any negative consequences resulting from actions taken.
• Coaching and Mentoring: Guides and supports team members to develop new skills, reach their potential, and foster growth within the organization; provides guidance, feedback, and assistance to help staff achieve their professional goals and enhance their skills for optimal development.
• Team Building: Builds and manages teams with a focus on fostering collaboration, trust, and respect; enhances team dynamics and relationships to promote effective communication, efficient collaboration, and improved teamwork.
• Results Orientation: Drives progress and success by maintaining a strong focus on achieving desired outcomes. Sets clear goals, identifies necessary steps, and takes decisive actions to propel the organization forward; monitors progress and adjusts strategies as needed to ensure goal attainment.
• Technology Proficiency: Identifies opportunities to optimize efficiency and enhance services through technology; utilizes software, hardware, and relevant tools to streamline processes, automate tasks, and elevate customer experiences; adapts to emerging technologies and quickly learns new technological advancements.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• Location: Oliver Hodge Building, Oklahoma City, Oklahoma
• Work Environment includes: • Office Setting: Climate-controlled office setting with exposure to moderate noise; the employee is frequently required to talk, walk, and stand; this position requires long periods of sitting and daily use of computer and phone. • Physical Demands include: • Ability to stand, reach, and bend 50% of the time; • Operates a computer and other office productivity machinery, such as a calculator, copy machine/printer, and office telephone 75% of the time; • Ascends/descends stairs 25% of the time;