Program Coordinator - TRIO/STEM

Program Coordinator - TRIO/STEM

Salary

See Position Description

Location

6500 Soquel Drive/318 Union Street, Aptos/Watsonville, CA

Job Type

Full-time (100%)

Job Number

2026-02154

Department

ACCESS

Division

ACCESS (Academic Counseling, Career and Educational Support Services)

Opening Date

06/15/2026

Closing Date

7/8/2026 11:59 PM Pacific

• Description
• Benefits
• Questions

Please apply for this job directly on the Cabrillo College job opportunities page here.

Employment Opportunity

We need YOU! Cabrillo College is looking for staff to provide quality programs and services for a diverse student population, promoting ever-evolving needs as our students grow toward their individual aspirational goals. Cabrillo is a Hispanic Serving Institution (HSI) with a special focus on enhancing the Latinx student experience. Come join our team, valuing high-level and innovative instruction, support services, a welcoming environment, and helping to change the world one student at a time!

This full-time, 12 months per year, categorically-funded position is for a Federal TRIO Programs (TRIO)/Science, Technology, Engineering, and Mathematics (STEM) Program Coordinator in the Academic Counseling, Career and Educational Support Services (ACCESS) division.

This Program Coordinator plans, coordinates, and implements student programs, service delivery, activities, and events; coordinates supportive services and access to resources for individual students; performs outreach and inreach to students targeted by the program; performs complex administrative support duties, including identifying and soliciting funding sources, monitoring program budget, and reporting program results; and performs related duties as assigned.

TRIO grants are U.S. Department of Education-funded, federal outreach programs designed to support and increase access to higher education for disadvantaged, low-income, first-generation, and students with disabilities from middle school through postgraduate studies. These grants fund institutions and organizations to provide services like tutoring, counseling, and mentorship. To learn more about TRIO, visit the TRIO home page at the U.S. Department of Education.

This position is funded through a five-year federal TRIO grant and is contingent upon continued grant funding. Employment beyond the current grant cycle is dependent upon successful grant renewal and continued funding availability.

STEM supports students pursuing Science, Technology, Engineering, and Mathematics pathways by coordinating academic support services, transfer preparation activities, STEM career exploration, and partnerships with STEM faculty and industry professionals.

The ideal candidate will share Cabrillos commitment to educating its racially and socioeconomically diverse student population. Cabrillo College serves approximately 11,400 students per term. In the Fall of 2022, 58% of Cabrillo students are members of minoritized populations, identifying themselves as LatinX (51%), Multi Ethnic (5%), Asian (2%), Black Non-Hispanic (1%), Filipino (1%), American Indian/Alaskan Native (<1%), and Pacific Islander (<1%). In 2006, Cabrillo College was designated a Hispanic-Serving Institution, reflecting the great responsibility that the College has to the educational attainment and economic well-being of the surrounding community.

COMPENSATION AND BENEFITS:

Starting Salary Range: $5,288 to $6,122 per month; plus 5% annual increases up to step 7. The maximum initial salary step placement on the classified salary schedule is step 4. This is a full-time (40 hours per week) assignment, 12 months per year, Monday through Friday, 8:00 a.m. - 5:00 p.m. with evenings and weekends as required.

Classified employees are required to join the California Public Employees Retirement System (CalPERS) and, as such, contribute 8% of their monthly salary to CalPERS on a pre-tax basis. Position scheduled to begin as soon as possible, pending continued grant funding and Governing Board ratification. Salary is subject to proration based on the beginning date of assignment. Cabrillo is unable to sponsor work visas.

Benefits: Our comprehensive benefits package includes medical, dental, life, short-term and long-term, and vision (optional) insurance provided at a share of cost on a pretax basis, CalPERS Retirement, and an Employee Assistance Program. Please see the Benefits link on the HR webpage for more information.

Work-Life Balance:

Full-time Classified employee benefits include:

• Twelve (12) days of vacation leave accrued annually; rate increases up to a maximum of twenty (20) days at year ten (10)

• Twelve (12) days of sick leave accrued annually, seven (7) of which can be used as Personal Necessity days annually

• Nineteen (19) paid holidays annually

• Five percent (5%) Longevity award annually after ten (10) years of service, with increases to fifteen percent (15%) at twenty (20) years

• Professional Growth educational incentive program

As a classified staff member at Cabrillo College, you will join a vibrant community of professionals and educators working together to provide a positive educational environment where our students experience diverse academic and cultural perspectives.

Examples of Duties

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this class.

• Plans, coordinates, and implements programs, services, and activities necessary for the specific TRIO student population to achieve academic, career, and personal success; develops program plans; tracks and conducts studies and performs complex data analyses to evaluate the effectiveness of current TRIO grant programs; writes a variety of reports and makes recommendations on program enhancements/service areas; assists in assessing student success outcomes.
• Participates in developing and monitoring the TRIO grant program budget; researches, identifies, and assists with the solicitation of grants, donations, and other sources of funding; maintains and purchases inventory and supplies, including office supplies, food pantry items, and emergency supplies for students.
• Directly assists students in overcoming obstacles to personal and academic success through access to academic and support services; advocates for student needs with other campus programs and departments, and refers students to counselors and community resources.
• Determines program eligibility for new and continuing students according to District and program guidelines; monitors continuing students for adherence to program requirements and advises students on how to access resources needed to maintain eligibility; assists students in resolving issues impacting program eligibility; maintains student case management files/system and reviews student records.
• Organizes and implements outreach and matriculation programs, orientation activities, workshops, cultural experiences, and academic support/tutoring programs; may oversee a center or communal space for program participants.
• Represents the District and/or program on a variety of internal and external committees; develops partnerships with community agencies, business/industry, and local government; liaises with local high schools, other colleges, and academic institutions.
• Assists with the recruitment, hiring, and training of student employees; assigns, schedules, and monitors work for completeness, accuracy, and conformance with District, department, and legal/regulatory requirements and standards; reviews and processes payroll timesheets.

OTHER DUTIES

• Participates in communications among departments to coordinate responses to students in crisis or requiring academic intervention.
• Oversees program marketing, including preparation and production of promotional materials, invitations and publications; updates and maintains the TRIO website and social media accounts.
• Coordinates logistics of major events, including liaison work with other campus departments and facilities, event participants, vendors, and sponsors.
• Demonstrates sensitivity to and understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff.
• Performs related duties as assigned.

Minimum Qualifications

EDUCATION AND EXPERIENCE

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

• Understanding of, and sensitivity to, the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation, of community college students, faculty, and staff AND
• Graduation from an accredited four-year college with a bachelor's degree and coursework applicable to the program AND
• At least three (3) years of progressively responsible experience in student support, human services, or social services OR
• An equivalent combination of training and experience.

PLEASE NOTE: Additional experience as outlined above may be substituted for the education on a year-for-year basis, or additional education may be substituted for the experience on a year-for-year basis up to two (2) years.

Desired:

• Bilingual skills in English and Spanish
• Familiarity with TRIO regulations, reporting requirements, grant goals, objectives, policies, procedures, and practices
• Knowledge and experience working with STEM students in higher education, particularly for transfer pathways to four-year institutions
• Experience supporting first-generation, low-income, and historically underserved students in STEM fields
• Experience and knowledge with grants (coordinating grant-funded educational programs, supporting grant objectives, etc.)

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

• District and community resources, including governmental, community, and social service organizations and their functions.
• Common issues and challenges facing a diverse population of community college students.
• Student recordkeeping practices and procedures for processing and reporting student data.
• District payroll and general accounting system operations, practices, and procedures.
• District rules, policies, and procedures applicable to departmental and division operations.
• Principles, methods, and practices applicable to the design and implementation of public relations, outreach, and marketing programs.
• Research methods and analysis techniques.
• Practices and techniques of sound business communication; correct English usage, including spelling, grammar, and punctuation.
• District policies, procedures, and rules regarding budgeting, purchasing, and expense reporting.
• Basic grants administration methods and practices.
• Applicable sections of the California Education Code, Title V, and other applicable laws.
• The Family Educational Rights and Privacy Act and other District, state, and federal laws, rules, regulations, and policies governing student records.

Skills and Abilities to:

• Plan, coordinate, and implement programs, services, and activities to increase student engagement and academic success (including STEM-focused workshops, learning communities, transfer activities, undergraduate research opportunities, and career exploration experiences). Develop partnerships with universities, research institutions, and STEM employers, etc.).
• Comprehend requests for information or assistance, identify appropriate resources, and advocate effectively for students and program participants.
• Exercise tact and diplomacy in dealing with sensitive, complex, and confidential student issues and situations.
• Accurately and effectively evaluate student applications and records for program and services eligibility.
• Organize, set priorities, and exercise sound, independent judgment within areas of responsibility.
• Develop and implement appropriate program procedures and controls.
• Compose clear, concise, and comprehensive analyses, correspondence, reports, studies, agreements, presentations, and other written materials.
• Reconcile and report statistical information utilizing complex spreadsheets and databases.
• Make presentations and present proposals and recommendations clearly, logically, and persuasively to diverse audiences.
• Maintain the confidentiality of District and student files and records.
• Communicate effectively, both orally and in writing.
• Understand and follow written and oral instructions.
• Operate a computer and use standard business software.
• Establish and maintain effective working relationships (particularly collaboration between departments to support student success)
• Uphold the District's mission, values, and objectives, including equity and Guided Pathways.
• Support an inclusive work environment that fosters diversity, respect, and engagement.
• Monitor student progress toward STEM degree completion, transfer, and career outcomes.

LICENSES, CERTIFICATES, AND OTHER REQUIREMENTS

• A valid California driver's license or the ability to access and use alternative transportation.

Additional Information

Application Process:

• Complete the application with a minimum of three (3) professional references and answer all supplemental questions; provide detailed information to aid in determining the minimum qualification requirements have been met

• Attach resume

• (Encouraged but not required) Attach all unofficial transcripts for college coursework completed, if applicable, displaying any degrees conferred (photocopies, scans, photos, and downloads are acceptable).

Please note: All application materials must be received by 11:59 pm on the closing date indicated above.

Attention Applicants

Only completed applications with the above required documents will be reviewed by the committee. Application materials not required (including cover letters and letters of recommendation) for this position will not be reviewed. Remove personally identifiable information such as personal photos, social security number, birth date, age, and gender from your application materials. Expenses related to the recruitment process are the responsibility of the applicant. Cabrillo is unable to sponsor work visas. A position eligibility pool may be established to fill other full-time, part-time, or substitute assignments as needs arise.

Questions? Concerns? Please contact cabrillohr@cabrillo.edu. Departments, Divisions, and committee members are NOT able to discuss active recruitments with potential candidates.

Selection Procedure

A search committee will review and invite applicants for an interview. Meeting the posted requirements does not guarantee an interview. A written performance exercise and/or presentation/demonstration may be a part of the interview, and finalists may be invited to return for a second interview. All notifications will be via email, and can also be accessed through your application profile.

Conditions of Employment

Selected candidates given a conditional offer of employment are required to submit tuberculosis screening clearance results, proof of eligibility to work in the United States, and present their Social Security card upon hire (for payroll purposes). Cabrillo is an E-Verify employer.

EEO Statement

Cabrillo College is an equal opportunity employer and actively seeks a diverse pool of qualified applicants. The policy of the College is to encourage applications from all persons. No person shall be denied employment because of ethnicity or race, color, sex or gender, gender identity, gender expression, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, status, or protected veteran status.

Accommodations

Persons with disabilities who require reasonable accommodation to complete the employment process must notify Human Resources at cabrillohr@cabrillo.edu.

Cabrillo College currently provides a benefit stipend contribution for medical, dental, life and long-term disability insurance for full-time employees and eligible dependents. Please note: Employees who work less than 1,040 hours per year are not eligible for benefits. More than part-time contracts will receive a pro rata benefit stipend based on the percentage of assignment.

Classified employees are required to join the California Public Employees Retirement System (CalPERS) and as such contribute 8% of their monthly salary to CalPERS on a pre-tax basis. (For additional details you can visit the CalPERS webpage.)

For more information related to benefits, please visit the Cabrillo College Human Resources Benefits webpage on our website.

01

IMPORTANT: All applicants are required to submit responses to the following supplemental questions. Your responses will provide information about your background and experience related to this position and will be used in the screening and selection process. Be concise, yet specific and informative in your responses to these supplemental questions. "See resume", "Will be answered during interview", attachments, or links/URLs (unless a question specifically requires it) will not be accepted as a substitute for your responses to the questions in the following boxes. Please indicate below that you have read and understood these instructions.

• Yes
• No

02

Describe what you view as necessary to be effective in an environment that values diversity.

03

Briefly describe what attracts you to this role and what qualities you would bring to the position.

04

The principles of Diversity, Equity, Inclusion, and Accessibility (DEIA) are core to Cabrillos Mission. Please give a specific example of how you have supported an environment where differences are valued, encouraged, and supported.

05

Describe your experience supporting the implementation of grant-funded programs. How do you ensure that activities, timelines, and deliverables stay aligned with grant objectives and requirements?

06

TRIO programs operate under specific federal guidelines and reporting expectations. What experience do you have working with TRIO or other federally funded student support programs, and how have you ensured compliance with regulations while still providing high-quality student services?

07

Grant work often requires collaboration across departments such as counseling, financial aid, instruction, and student services. Share an example of how you have worked with multiple stakeholders to meet program or grant goals.

08

Are you Bilingual In English/Spanish?

• Yes
• No

09

Have you attached all documents listed as required in the "Application Process" section of the Job Bulletin to this application?

• Yes
• No

10

I understand and reconfirm my consent and authorization that if I am a final candidate for this position, Cabrillo College or its authorized agent(s) may conduct comprehensive, job-related background and/or reference checks, including job history, criminal history, identity check, and/or fingerprinting. This reconfirmation question and its answer are confidential and will not be seen by the Search and Selection Committee.

• I agree
• I do not agree

Required Question

Employer Cabrillo College

Address 6500 Soquel Dr

Building 1550

Aptos, California, 95003

Phone (831) 479-6217

Website http://cabrillo.edu