Program Coordinator

Position Details

Position Information

Recruitment/Posting Title Program Coordinator Job Category Staff & Executive - Administrative & Support Department RWJ - Research Office Overview

New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Program Coordinator for the Office of Research at the Robert Wood Johnson Medical School.

Under direction the Program Coordinator, plans, organizes, coordinates and guides day-to-day activities related to the operations of the RWJMS Office of Research. The primary purpose of the position is to provide support for a broad range of assigned projects, programs, initiatives, committees and task forces. Takes the lead on short- and long- term projects and serves as the primary liaison for all research administration of the Office of Research. Cultivates and maintains relationships with contacts both within and external to Rutgers. In conjunction with the Senior Associate Dean for Research, is responsible for the development and implementation of improvements to existing programs and initiatives, and assists with development of new programs and initiatives to support research.

Among the key duties of this position are the following:

• Coordinates various research activities, programs, committees and task forces for faculty and students. This includes the Summer Research Program for medical students, the Distinction in Research Program and the Students Interested in Research (SIR) group. Coordinates the multi-phase development and improvement of a unified platform for medical student research in SmartSheet for implementation across RWJMS, NJMS and the future Rutgers School of Medicine for managing medical student research programs, matching mentees with mentors, fellowship competitions, and database tracking of milestones and outcomes etc.
• Coordinates meetings and program activities, including application, review and award processes. Handles payments of students' fellowship stipends, mentee-mentor match, lectures, symposia and other events, surveys, data management and reporting. Assists with preparation of grant proposals and funding opportunities to support research programs.
• Provides internal administration and consultative services to professional staff, program directors and faculty, with respect to planning, developing and carrying out proposals and objectives. Assists with development and implementation of new programs and activities.
• With the Senior Associate Dean for Research (SADR), develops and implements improvements to existing programs, initiatives, and relevant processes and systems, including those emanating from the research and education strategic roadmap and strategic plan. Implements short- and long- range organizational goals, objectives and operating procedures; monitors and evaluates program effectiveness; effects changes required for operational improvement.
• Provides executive level confidential administrative support to the SADR. Responsible for the development of a broad range of internal and external activities and initiatives. Functions as the principal liaison between the SADR and the faculty, staff, students, divisions of the Medical School and other administrative units of the University.
• Direct supervisor for the Research Office's Grants Coordinator, responsible for research support and research development, including communications.

FLSA Exempt Grade 26S Salary Details Minimum Salary 79611.000 Mid Range Salary 96814.000 Maximum Salary 114014.000 Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status Full Time Working Hours Standard Hours 37.50 Daily Work Shift Day Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union Description CWA 1031 Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Bachelor's degree in Business Administration, Management, Social Sciences, or a related field required.
• Minimum of four (4) years of relevant professional administrative experience, preferably in an academic, healthcare, or similarly complex environment required.
• Equivalent experience, education and/or training may be substituted for the education requirements.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Demonstrated strong interpersonal, organizational, and communication skills required.
• Proficiency in Microsoft Office applications (Word, PowerPoint, and Excel, including use of formulas and pivot tables) and Adobe Acrobat required.
• Proven ability to manage multiple projects simultaneously, prioritize effectively, and adapt to changing priorities and new initiatives.

Preferred Qualifications

• Supervisory and/or management responsibilities preferred.
• Proficiency with project management and workflow tools (e.g., Smartsheet or similar platforms) strongly preferred, with the ability to quickly learn new technologies.
• Experience with survey tools (e.g., Qualtrics or similar), electronic signature platforms (e.g., DocuSign), and website or database management is preferred.

Equipment Utilized Physical Demands and Work Environment

• Physical Demands: Ability to work in an office environment with moderate noise; ability to lift up to 25 pounds.
• Work Environment: Office environment. Moderate Noise.

Special Conditions

Posting Details

Posting Number 26ST1214 Posting Open Date Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Piscataway (RBHS) City Piscataway State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have a Bachelor's degree in Business Administration, Management, Social Sciences, or a related field?

• Yes

• No

• • Do you have four years of relevant professional administrative experience?

• Yes

• No

• • How many years of supervisory/managerial experience do you have?

• 0 to 1

• 2 to 4

• 5 to 8

• 8+

Applicant Documents

Required Documents

• Resume/CV

Optional Documents

• Cover Letter/Letter of Application