Program Coordinator I

Position Details

Position Information

Recruitment/Posting Title Program Coordinator I Job Category URA-AFT Administrative Department Mathematics Overview

The School of Arts and Sciences (SAS) at Rutgers University is the largest academic unit of the University and is comprised of 41 academic departments spanning humanities, social, physical and life sciences and over 100 different majors, plus programs, centers, bureaus and institutes. SAS has a membership of over 2,000 permanent and temporary faculty (instructional and research), teaching and graduate assistants, part-time lecturers, and post-doctoral appointees, and over 500 administrative staff.

Arts and Sciences delivers a wide array of services in support of the teaching, research, and service missions of the School. We are committed to providing academic departments, programs, and centers in the School of Arts and Sciences with reliable and trusted service, clear policies and procedures, innovative technologies, and a commitment to administrative excellence and efficiency.

Located in New Jersey, Rutgers University is a premiere, Research 1, public land grant institution that reflects the broad spectrum of backgrounds in the state. The School of Arts and Sciences, the largest and most comprehensive school at Rutgers University, is especially interested in candidates who can advance the goals and values expressed in the SAS Strategic Plan. Applicants are encouraged to include in their cover letter information about how they will further our mission of excellence.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Program Coordinator I for School of Arts and Science (SAS) - Mathematics department. The Program Coordinator I reports to the Senior Program Coordinator, SPVR.

Among the key duties of this position are the following:

• Provides administrative and operational support to the Graduate Director, Department Faculty, Department Administrators, and students related to the Math Department's PhD graduate studies program.
• Serves as the primary contact for current and prospective graduate students regarding program requirements, policies, procedures, deadlines, and funding, and University resources; maintains related student records and program documentation.
• Coordinates graduate admissions and recruitment activities with the Graduate Director and Admissions Committee, including application tracking, admissions communications, recruitment events, and related program activities.
• Supports the daily operations of the graduate program and assists with the implementation and administration of University, Graduate School, and departmental policies and procedures related to graduate education, student appointments, academic records, and international student matters.
• Processes TA/GA/fellowship appointments, tuition remission, and related funding and HR transactions in coordination with departmental business staff and University offices.
• Coordinates graduate program communications and events.
• Serves as liaison among the Department, University offices, faculty, and graduate student organizations.
• Recommends procedural improvements.
• Provides backup support to the Undergraduate Office.

FLSA Nonexempt Grade 04 Salary Details Minimum Salary 59893.480 Mid Range Salary 73909.480 Maximum Salary 87925.480 Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status Full Time Working Hours Standard Hours 37.50 Daily Work Shift Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union Description URA-AFT Administrative Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Bachelor's degree or an equivalent combination of education and/or experience.
• At least two years of administrative experience in a university setting.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Good communication skills, both written and oral.
• Good organizational and computer skills.
• Proficiency with an array of software products, including MS Office Suite, Outlook, Excel, and database management software.
• Ability to adapt to new programs quickly.
• Ensures confidential information remains confidential.
• Comfortable working on multiple projects and priorities.
• Must function well in a team environment.
• Must demonstrate patience and be able to communicate effectively especially with a large international student population some with limited English skills.

Preferred Qualifications

• Knowledge of Microsoft office - all related programs.
• Knowledge of email, Adobe, University Systems-Cornerstone, HCM, SAS Hiring Systems.

Equipment Utilized

• Microsoft office - all related programs, PC and tablet, Adobe.
• Efficient usage of web resources.

Physical Demands and Work Environment

• This position requires a high level of tact because it is dealing with a wide variety of individuals of many cultures and religions.
• This position does reply to ALL inquiries and requests related to the PhD graduate program and, if necessary, bring matters to attention of the Graduate Program Director and/or the Department Business manager.

Special Conditions

Posting Details

Posting Number 26ST1002 Posting Open Date 05/19/2026 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Busch (RU-New Brunswick) City Piscataway State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have a minimum of a Bachelor's degree or an equivalent combination of education and/or experience?

• Yes

• No

• • Do you have a minimum of two years of administrative experience in a university setting?

• Yes

• No

• • Are you currently a member of URA-AFT?

• Yes

• No

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter/Letter of Application
• List of Professional References (contact Info)

Optional Documents

• Writing Sample 1