Program Coordinator

Job Requisition:

JR101855 Program Coordinator (Open)

Job Posting Title:

Program Coordinator

Department:

CC00239 WM001 | PROV | Washington DC Summer Sessions

Job Family:

Staff - Academic Program Administration

Worker Sub-Type:

Regular (benefited)

Job Requisition Primary Location:

Remote Work - DC

Primary Job Posting Location:

Posting Location - Washington Center

Job Description Summary:

The William & Mary Washington Center, located in Mt. Vernon Triangle in Washington, D.C., seeks a full-time Program Coordinator. The Washington Center serves the community of William & Mary students, alumni, staff, faculty, and friends by providing academic and internship opportunities and scholarships for current students, career and networking resources for current students and alumni, engagement and philanthropic opportunities for alumni and friends, event planning resources for W&M staff, and teaching and research opportunities for W&M faculty.

Reporting to the W&M Washington Center Senior Program Manager, the Program Coordinator will be charged with administering one student program, the DC Summer Institutes, and assisting in the W&M Washington Center’s marketing and communication initiatives.

Job Description:

Required Qualifications:

• Bachelor’s degree or equivalent combination of education, experience, and training.

• Excellent oral and written communication skills.

• Ability to work some evenings and weekends.

• Ability to frequently travel to main campus in Williamsburg, VA.

• Ability to work independently on professional projects without supervision.

• Ability to work for multiple supervisors simultaneously.

Preferred Qualifications:

• Experience coordinating an academic program for undergraduate or graduate students, or comparable program experience.

• Experience working in a higher education setting, coordinating ongoing academic programs.

• Experience working with faculty members.

Conditions of Employment: 

• Subject to late nights and early mornings.

• Subject to frequent travel to campus in Williamsburg, VA.

• Must be able to travel to the main campus for long days and sometimes overnight.

• This position may require additional hours beyond the typical work week, including occasional overnight and weekend work as needed to meet the business needs of the operation.

• This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.

Duties: 

65%- Administrative

• Administration of the DC Summer Institutes (DCSI), a professional internship student program using extensive experiential learning opportunities. Duties will include:

  • Managing and tracking student applications.

  • Conducting interviews with student applicants.

  • Organizing and facilitating student on-boarding and orientation.

  • Regularly communicating with students.

  • Facilitating a structured student mentorship program.

  • Coordinating student internships, including liaising with students and employer partners.

  • Assist in the administration of the summer internship course including meetings with students and their internship supervisors.

  • Design and run non-academic student programming.

  • Program assessment and adjustments based on that assessment.

  • All other program logistics.

 

30%- Marketing and Communications

• Led by the Director of Marketing and Communications, the Program Coordinator will be an integral part of the Center’s integrated marketing and communications strategy. Duties include:

  • Assisting in the creation of marketing materials and collateral.

  • Serving as the assistant webmaster for the Washington Center’s online presence.

  • Oversee the purchasing of Washington Center student merchandise.

5%- Other duties as assigned

Posting Range: $47,000 to $55,000, commensurate with experience.

Additional Job Description:

Benefits Summary Statement

William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).

Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/hr/currentemployees/benefits/index.php

Job Profile:

JP0207 - Education Support Specialist II - Nonexempt - Salary - S05

Qualifications:

Compensation Grade:

S05

Recruiting Start Date:

2026-06-23

Position Restrictions:

Continuing E&G funded position and not term-limited

EEO is the Law.  Applicants can learn more about William & Mary’s status as an equal opportunity employer by viewing the "Know Your Rights" poster published by the U.S. Equal Employment Opportunity Commission. https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal

 

Background Check: William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check. 

 

Remote Work Disclaimer: Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.