PROGRAM BUDGET ANALYST IV AND V - OAHU

PROGRAM BUDGET ANALYST IV AND V - OAHU Salary See Position Description Location Island of Oahu Job Type Various Job Number 22-0619 Department Various Opening Date 10/06/2022 Closing Date Continuous Description Benefits Questions Recruitment Information Recruitment Number 22-0619Current vacancies are permanent, full-time positions with the Department of Commerce & Consumer Affairs (DCCA), the Department of Law Enforcement (DLE) and Department of Labor & Industrial Relations (DLIR) and all positions are located in Downtown. There is one vacancy that is Temporary Full-Time for the Department of Commerce & Consumer Affairs that is located in Downtown.Level IV- $5,258 to $6,399 per month (SR-22, Step D to I)Level V - $5,918 to $7,198 per month (SR-24, Step D to I)Note: Hiring rates will be based on availability of funds, the applicants qualifications, and other relevant factors. Note: Employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. Once you become a member of the civil service, you become eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits afforded to an employee in a permanent position with the exception of return rights and placement rights associated with a reduction-in-force.A continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the State of Hawaiis Civil Service Job Opportunities Listing page of our website. Duties Summary Program Budget Analysts perform and/or supervise the preparation, analysis and presentation of intermediate and long-range plans and budgets in the various program areas of the States program structure. The Program Budget Analyst IV conducts program analysis and evaluation, budget analysis and recommends funding levels for programs in the States program structure; conducts system studies; performs budget analysis work which regularly encompasses complex problems; assists in the formulation and execution of the budget for State programs; and performs other duties as required.This class reflects responsibility for reviewing the six-year plans of varied State programs. A position in this class also participates in studies of program analysis and evaluation involving issues and problems of limited scope. Work is performed in accordance with instructions and is subject to periodic review while in progress.The Program Budget Analyst V conducts program analysis and evaluation and recommends funding levels for programs in the States program structure; conducts system studies; performs budget analysis work which regularly includes the most difficult problems; may supervise the work of lower level analysts; and performs other duties as required.This class reflects responsibility for reviewing the six-year plans of one of the major programs in the States program structure including the recommendation of new programs and the desired levels of effectiveness and efficiency. A position in this class also participates in studies of program systems involving the independent study of sub-systems and participation in the development of overall findings and recommendations. Positions in this class also perform statistical and cost/benefit studies using analytical techniques. Completed work is subject to general review to insure that objectives have been met. Work of this level involves the procedural and technical aspects of budget analysis as well as the program planning and analysis aspects. Minimum Qualification Requirements APPLICANTS WILL BE PLACED ON THE ELIGIBLE LIST FOR ALL LEVELS FOR WHICH THEY ARE QUALIFIED.To qualify, you must meet all of the following requirements:Legal Authorization to Work:The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.Education: Bachelors degree from an accredited four-year college or university.Specialized Experience: Two and one-half (2-1/2) years for Level IV, and for Level V, three and one-half (3-1/2) years of progressively responsible professional experience which involved as a primary emphasis, the performance of technical analytical work in the evaluation of operating programs to determine their effectiveness in achieving desired objectives.Technical analytical experience for the purpose of these classes includes the following areas of concentrations:A. Program Analysis and Evaluation. Program analysis and evaluation is the systematic organization of information in useful ways to assist in making better informed decisions by examining the probable costs and consequences of alternative courses of action. The experience must demonstrate familiarity with such statistical analytical methods and techniques as break-even, cost benefit and regression analysis; and business process modeling.B. Program Planning. Program planning is that process by which an organization decides upon its objectives, selects the methods to attain these objectives, and subsequently measures the degree to which its objectives have been achieved. The experience must have involved direct participation in such activities as the review, analysis, and evaluation of program plans and budget requirements; preparation and recommendations in regard to program goals, policies, and priorities; development of fiscal policies and financial plans; development, establishment and application of work measurement devices and techniques and standards for the evaluation of program performance.C. Program Budgeting. Program budgeting is that process by which organizations allocate funds to attain objectives. Qualifying experience and activities must have involved direct participation in the preparation and review of budgets and program plans for major programs. This includes appraisals and comparisons of various program activities in terms of their contribution to overall program goals and objectives; analysis of how and to what degree existing levels of resources such as human capital, equipment, materials, and funds are meeting program goals and objectives; how variations in increments of resources would impact upon program goals and objectives; revision of objectives, programs, and budgets in light of changing conditions and experience.Applicants must possess Specialized Experience in at least two of the three areas of concentration. Experience in each area of concentration must be for a minimum of six (6) months to be creditable. Specialized Experience in the different areas of concentration can be gained concurrently.Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements, will apply.Drivers License: Some positions require possession of a valid drivers license at the time of appointment. The immediate vacancy with the Department of Transportation - Harbors has this requirement.Transportation Worker Identification Credential (TWIC) Clearance - Federal Criminal History Records Check: In accordance with Federal regulations, persons who are being considered for employment in positions which require unescorted access to secured areas at the harbor must undergo a pre-employment fingerprint-based criminal history record check. In order to be granted the TWIC clearance, prospective employees must not have been convicted, or found "not guilty by reason of insanity," of a disqualifying criminal offense within seven years from the date of appointment. Upon recommendation for hire, prospective employees will be required to successfully undergo the fingerprint-based criminal history record check and be found free of disqualifying convictions during the preceding seven years. The cost for the records check will be the applicants responsibility. However, upon hire, the employee will be reimbursed provided he/she submits the TWIC receipt to his/her supervisor.The information provided above represents a summary of the complete Minimum Qualification Requirements. To view the Requirements in their entirety, please CLICK HERE.02926:101618:93:MA Other Information The State of Hawaii complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities.? If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-0936 for assistance. PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click: https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service ELECTRONIC NOTIFICATION TO APPLICANTS The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs. Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner.? In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings. TESTING INFORMATION The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held. In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process. Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of application. CLICK HERE for further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the State Recruiting Offices Levels of Review. YOUR JOB BENEFITS WITH THE STATE OF HAWAIIThe State of Hawaii offers its employees who are members of the civil service a range of benefits. Some benefits are offered as a result of collective bargaining agreements and changes may occur.A summary of these benefits, which is based on full-time employment, is listed below.Note: Benefits for NON-CIVIL SERVICE appointments will be provided by the hiring department at the time of interview.With Civil Service modernization, effective July 1, 2002, employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. As a temporary member of the civil service, you will be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits afforded to members of the civil service, with the exception of return rights and placement rights associated with a reduction-in-force of a permanent member of the civil service.Paid HolidaysYou may be eligible for 13 paid holidays each year; 14 holidays during an election year.Paid VacationYou may earn vacation leave at a rate that other employers find tough to match - 21 days each full year from the FIRST year of employment. This compares to an average of 10 days offered by private companies. You may accumulate up to a total of 90 days (720 hours) of vacation.Paid Sick LeaveYou may earn sick leave at the same rate as vacation - 21 days per year from the FIRST year, and there is no limit on the amount you can accumulate. Expectant mothers may also use sick leave for pre-natal or post-natal check-ups or any illness related to pregnancy. Plus, unused accumulated sick leave may eventually be used to increase your retirement benefits in certain situations.Other LeavesReasonable time off with pay may be provided for jury or witness duty, a death in the family, some military duty, and donation to the Blood Bank. Leave sharing donations may be granted to eligible employees who have serious personal illnesses or injuries or need to care for a seriously ill or injured family member. Various leaves without pay may also be granted with full re-employment rights.Health InsuranceThe State pays a part of the premiums for each employees enrollment in a State sponsored Medical, Drug, Vision, and Dental Plan. For more information, visit the Employer Union Trust Fund website www.eutf.hawaii.gov for coverage and options.Group Life InsuranceThe State provides a free life insurance policy for employees.Retirement PlanThe State contributes to a retirement plan for eligible employees. Generally, employees under the Hybrid Plan with 10 years of credited service and who have reached 65 years of age or have 30 years of credited service and have reached 60 years of age may retire and receive benefits. To find out more about the options you have, go to http://ers.ehawaii.gov.Premium Conversion PlanParticipating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld.Flexible Spending AccountsEligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis.Transportation BenefitsParticipating employees may increase their take-home pay by having the State deduct qualified transportation expenses (i.e. eligible parking fees, monthly bus passes for TheBus, fare coupons for The Handi-Van, Vanpool Hawaii participation fee, etc.) through pre-tax payroll deductions.Deferred CompensationThe State offers employees a voluntary pre-tax retirement savings plan designed to give employees a tax break today and an opportunity to build a retirement nest egg through voluntary payroll deductions. Several types of investment options are available.Temporary Disability InsuranceQualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program.Social SecurityAs an employer, the State also contributes to an employees social security account.Promotions & TransfersFor employees with membership in the civil service, the State offers promotion and transfer opportunities throughout the State Executive Branch.Training & Continuing EducationThe State supports developmental activities related to an employees work. In many departments there are numerous in-service training opportunities available. Sabbatical leaves with pay are available for qualified employees.Travel ExpensesThe State may pay for certain business related travel expenses including mileage reimbursement for use of a personal car during work, airfare, meals and lodging expenses for trips to neighbor islands or out of state.Incentive & Service AwardsThe State has a program that recognizes employees for their years of service and provides cash awards for their superior accomplishments and other contributions that improve State operations.Union & Collective BargainingEmployees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employees job is excluded from collective bargaining.The above information is solely intended as a summary of the benefits available to State of Hawaii employees and is subject to change. Whether or not you are entitled to a particular benefit will depend on your specific appointment and employment status (included, excluded, exempt, non-exempt). Please refer to the appropriate collective bargaining agreement or executive order and all applicable laws, rules, policies, or plan documents for further details. Nothing herein shall be deemed as creating an employment contract, promise of employment, promise of continued employment, or obligation of any kind on the part of the State of Hawaii.CLICK HERE for more information on the State of Hawaiis Benefits At-A-Glance.The State of Hawaii is an Equal Opportunity Employer Revised 01/13 01 RECRUITMENT SURVEY (MANDATORY) Completion of this survey is mandatory. You must select one option; multiple selections permitted. The information you provide will be used to improve our recruitment efforts. We appreciate your cooperation.What led you to explore career opportunities with the State of Hawaii? State Recruiting Office Job Announcement Posting (Visit to the State Recruiting Office or Workforce Development Office) Job Fairs Consolidated Theatres TheBus Shopping Mall Advertisements Print Advertisements Word of Mouth (State of Hawaii Employee, Speaker at a Presentation, School Counselor, etc.) Army Partnership for Youth Success (PaYS) SkillBridge Program LinkedIn Facebook, Twitter, Instagram, etc. Governmentjobs.com Internships Other 02 APPLICANTS ACKNOWLEDGEMENT - REQUIRED SUPPLEMENTAL QUESTIONS Please read the following information carefully. A. At a minimum, applicants must submit a cover letter, detailed resume, list of recent professional references (if NOT already provided in the application itself), AND responses to all of the required Supplemental Questions. The DHRD and the hiring agency will use the information you provide to determine whether you meet the Minimum Qualification Requirements (MQRs). Failure to provide complete and detailed information may result in your application being delayed, rejected, or assigned a lower rating. B. Your resume must include the following for EACH employer: employers name, complete employment dates (Month/year to Month/year), your official job title, and a detailed description of your job duties with the employer as they directly address each of the Requirements. C. You must submit verification (e.g., copies of official transcripts or diploma) in order to receive credit for education. In general, proof of education downloaded from and/or submitted through the internet will not be accepted. Education obtained outside the United States must be comparable to education earned at a regionally accredited school in the United States. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript. D. To receive credit for substitute, temporary assignment, or volunteer experience, you must submit an official letter of verification from the employer. The letter should include your job title, complete employment dates, number of hours worked per week, a description of the professional duties performed, and a contact name and phone number. E. Applicants must meet all Minimum Qualification Requirements, as of the date of application. In general, concurrent experiences and/or education will not be double credited unless otherwise specified. Your possession of the required amount of experience will not in and of itself be accepted as proof of qualification for the position. The overall paid or unpaid experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position.Our calculation of experience will be based upon a full-time, 40-hour work week. Part-time experience will be pro-rated.Example: Twelve months of experience at 20 hours/week will be pro-rated to six months of experience. Also, hours worked in excess of 40 hours/week will not be extra credited.Example: Twelve months of experience at 60 hours/week will be credited as one year of experience, not one and a half years. F. The information you provide will be verified if you are considered for this position. G. It is your responsibility to provide complete and accurate information which will clearly substantiate whether you meet the MQRs. H. Possession of the required number of years of experience will not in and of itself be accepted as proof of qualification for the position. Your overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position being sought. I. Supporting documents must be either electronically attached to your application or submitted to our office at: State of Hawaii Department of Human Resources Development, 235 South Beretania Street -- 11th Floor, Honolulu, HI 96813. J. In submitting your application, you certify that the information you are providing to the DHRD and the hiring agency is complete, accurate, and true to the best of your knowledge. Any misstatement of fact provided during the application or selection process may result in corrective action, including termination from service. I acknowledge that I have read, understand and agree to all of the above. 03 APPLICANTS ACKNOWLEDGMENT - MINIMUM QUALIFICATION REQUIREMENTS (Complete information and details) A link to the Minimum Qualification Requirements (MQRs) has been provided in the online job announcement. Please review the MQRs in their entirety. I acknowledge I have accessed and read the complete Minimum Qualification Requirements via the live link provided in the online job announcement. 04 EDUCATION REQUIREMENT Please indicate how you meet this requirement by selecting one of the following choices. (Refer to the Minimum Qualification Requirements for more detailed information.) In order to receive credit for your academic training, you MUST SUBMIT a legible copy of your OFFICIAL TRANSCRIPTS by attaching it to your online application, if you have not recently done so. NOTE: If you are using relevant work experience in lieu of a Bachelors degree to fulfill the Education Requirement, clearly describe this work experience in your application. In order to receive credit, this experience must be comparable in scope, level, and quality to knowledge and skills gained via completion of study leading to a Bachelors degree as specified in the Minimum Qualification Requirements. I do not meet the Education requirement. I do not possess a Bachelors degree, but possess excess professional work experience as described in the Minimum Qualification Requirements. I have a combination of completion of partial university curriculum, and administrative or professional experience comparable to successful study leading to a bachelors degree from an accredited four-year college or university. I possess a Bachelors degree from an accredited four-year college or university. 05 SUBSTITUTION OF EDUCATION FOR SPECIALIZED EXPERIENCE Please indicate if you are using the substitution to partially meet the specialized experience requirement.In order to receive credit for your academic training, you MUST SUBMIT a legible copy of your OFFICIAL TRANSCRIPTS by attaching it to your online application, if you have not recently done so. I am not using the substitution. I possess a Masters degree from an accredited college or university, but NOT in the areas stated under the Minimum Qualification Requirements. I possess a Ph.D. degree from an accredited college or university in Business or Public Administration, but NOT in the areas stated under the Minimum Qualification Requirements. I possess a Masters degree from an accredited college or university in Business or Public Administration, or a CLOSELY related field. I possess a Ph.D. degree from an accredited college or university in Business or Public Administration, or a CLOSELY related field. 06 SPECIALIZED EXPERIENCE REQUIREMENT How many years of progressively responsible professional experience as described in the Minimum Qualification Requirement do you possess? No experience Less than 1-1/2 years of experience 1-1/2 years but less than 2-1/2 years of experience 2-1/2 years but less than 3-1/2 years of experience 3-1/2 years but less than 4-1/2 years of experience 4-1/2 years but less than 5-1/2 years of experience 5-1/2 years but less than 6-1/2 years of experience 6-1/2 years but less than 7-1/2 years of experience 7-1/2 years but less than 8-1/2 years of experience 8-1/2 or more years of experience 07 SPECIALIZED EXPERIENCE: REQUIRED INFORMATION BELOW MUST SUPPLEMENT YOUR RESUME. If you selected "No Experience" for Question #6 above, indicate "N/A" below. If you possess the Specialized Experience, provide the following information to address your relevant background. NOTE: Applicants must have had Specialized Experience in at least two areas of concentration (i.e., program analysis and evaluation, program planning, program budgeting). Address each change in employer or positions with the same employer separately. The information for EACH employer should include A. Employer, complete dates (Month/year to Month/year), your official job title, and average number of hours per week spent collectively on duties below; B. Describe this employer (e.g., government agency, research department of a private business, university research unit, private analytical or consulting firm, etc.), kinds of services provided, and to whom (primary clientele); C. In which section or department did you work? What was the primary function of this department or section? How many (number) and what were the titles of the professional staff you worked with? OR, you may submit an organizational chart; D. The primary function/focus of your position and your major duties and responsibilities. In your description, avoid the use of vague terms such as "researched," "managed," etc., and instead be specific; E. Describe your experiences with this employer in each of the areas below. Include a description of the programs you were responsible for or worked with, their scope, number and job titles of professional staff; your specific role and program authority; the steps you took in each area cited below; and relevant examples. If no experience in an area, state No: 1) Program Analysis and Evaluationa. Using formal analytical methods and techniques. Which specific methods did you use? For what purpose? On what kinds of projects?b. Examining probable costs and consequence of alternative courses of action. What kinds of program analysis and evaluation projects did you complete? How did you factor in probable costs? What alternative courses of action did you consider? What kinds of problems did you encounter? How did you resolve these problems? 2) Program Planninga. Review of program planning and budgetary requirements. What types of programs did you review? What factors did you consider? What specific analytical methods did you use?b. Preparation and recommendations for program goals, policies and priorities. What did you prepare? What kinds of recommendations did you make? How did you determine priority?c. Development of fiscal policies and financial plans.d. Development, establishment and application of work measurements device and techniques and standards for the evaluation of program performance. What specific kinds of devices or techniques were you responsible for? How did you develop, establish and apply them? What kinds of standards were you responsible for? 3) Program Budgetinga. Appraisals and comparison of various program activities. What was your contribution to these program goals and objectives?b. Analysis of how to best use existing levels of resources such as human capital, equipment, materials and funding to meet program goals and objectives.c. Analysis of how variations in resources could impact program goals and objectives.d. Revision of objectives, programs, and budgets in light of changing conditions. F. Which best describes the level of work you performed with this employer (choose one): trainee, assistant, fully independent, or supervisor/manager or higher; G. What degree of supervision did you receive in performing these duties? What kinds of decisions were you authorized and/or not authorized to make?; H. How did your duties and level of authority differ from those of your supervisor?; and I. Did this employer have a separate management or administrative office(r) to whom budgetary and organizational decisions and roles were referred? If Yes, what was the relationship of your position to this entity? Be specific and complete in your responses. Employers and each position held must be identified in your resume. We do not make assumptions. If your write up and resume are unclear, you may be asked to provide a copy of your official Job/Position Description and organizational chart. Required Question Employer State of Hawaii Address DHRD - Employee Staffing Division 235 S. Beretania Street, 11th Floor, Honolulu, Hawaii, 96813-2437 Phone 808-587-0936 or 1-877-447-5990 (TTY) *** Website http://jobs.hawaii.gov/