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Program Assistant

Samaritan Daytop Village

Woodside, NY

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JOB DETAILS
SALARY
SKILLS
Administrative Skills, Budget Management, CPR Certification, Community and Social Services, Crisis Management, Documentation, Employee Relations, Facilities and Maintenance, First Aid, Funding, Fundraising Program, Healthcare, High School Diploma, Interpersonal Skills, Leadership, Logistics, Maintenance Services, Microsoft Office, Operations, Operations Management, People Management, Project/Program Management, Purchasing/Procurement, Recreation, Regulations, Regulatory Compliance, Regulatory Reports, Safety Compliance, Social Work, Statistical Reports, Team Player, Time Management, Volunteer Management
LOCATION
Woodside, NY
POSTED
Today
Overview

Program Assistant

Join a Healthcare Force for Good!

Salary: $75,000

Samaritan Daytop Village is one of New York State's leading human services organizations, serving over 38,000 New Yorkers annually across more than 60 locations. Within the Health & Community Based Services division, the Woodside Older Adult Center in Queens stands as a vibrant community hub dedicated to helping individuals aged 60 and older lead active, healthy, and fulfilling lives. Serving over 400 members from the Woodside, Astoria, and Long Island City neighborhoods, the Center operates Monday through Friday, providing a comprehensive array of services.

The Role

We are looking for an Program Assistant for Woodside Older Adult Center. The Program Assistant plays a vital role in the daily operations, community impact, and administrative success of the program. Working closely with the Director, this hands-on leader manages staff and volunteers, coordinates daily meal distribution and recreational activities, and handles essential compliance reporting for regulatory bodies like DFTA and NYCHA. This role requires a collaborative team player with a background in social services or gerontology who can seamlessly transition from high-level operations management to direct, heartfelt interaction with our older adult participants.

Responsibilities

What You Will Do
  • Serves as administrative backup to Program Director to ensure the smooth day-to-day operation of the clinic and ensure interpersonal relationships remain positive.
  • Manage daily operations and facility safety of the older adult center, step in as leader in the Director's absence
  • Supervise program staff and volunteers, providing guidance and coordinating professional development training
  • Partner with leadership to achieve agency goals, improve programming, and support fundraising initiatives
  • Build and maintain positive relationships with staff, volunteers, participants, and community partners
  • Oversee the older adult lifecycle from intake through discharge, ensuring accurate electronic documentation quality, safety, and regulatory compliance
  • Generate compliance and statistical reports for funding and regulatory agencies including DFTA, NYCHA, and Samaritan Daytop Village
  • Handle administrative and financial tasks, including budget tracking, supply procurement, facility maintenance, and external worker payroll
  • Assist with daily center logistics, including meal distribution and recreational activities
Qualifications

Who You Will Be
  • High School Diploma or equivalent with 5 years of experience in gerontology
    OR
  • Associate Degree
  • 1-2 years of experience in social services, preferably in senior care, recreation, or activities coordination
  • Knowledge of gerontology, senior recreational programming, and crisis management techniques preferred
  • Current CPR and First Aid certification or the ability to acquire these within 6 months of hire
  • Proficiency with Microsoft Office Suite and other relevant electronic systems with a strong commitment to data confidentiality
  • Exceptional communication, writing, and time management skills with the ability to work both independently and collaboratively
  • Experience working effectively with diverse racial, ethnic, and socioeconomic populations and a commitment to building an inclusive culture
  • Flexibility to work an adaptable schedule based on program needs and a willingness to participate directly in recreational events and hands-on activities

About the Company

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Samaritan Daytop Village