Administrative Skills, Calendar Management, Communication Skills, Customer Relations, Customer Support/Service, Dental Insurance, Maintain Compliance, Microsoft Office, Multitasking, Operational Improvement, Operations Management, Organizational Skills, Plan Meetings, Policy Implementation, Presentation/Verbal Skills, Problem Solving Skills, Program Planning, Psychiatry and Mental Health, Regulatory Compliance, Retirement Plan, Service Delivery, Team Player, Telehealth, Vision Plan, Writing Skills
Job Purpose:
- The Program Assistant is responsible for providing administrative support to ensure efficient operation of the program. This role involves assisting the program manager and team with various tasks to enhance the delivery of services to clients. The Program Assistant I plays a crucial role in maintaining the smooth functioning of the program by handling day-to-day administrative activities, facilitating communication, and supporting the overall mission of the center.
Key Responsibilities:
- Provide administrative support to the program manager and team, including scheduling meetings, managing calendars, and coordinating appointments.
- Assist in the preparation and distribution of program materials, reports, and communications.
- Maintain accurate and organized records of program activities, client interactions, and other relevant data.
- Serve as a point of contact for program inquiries, providing information and assistance to clients, staff, and external partners.
- Support the planning and execution of program events, workshops, and training sessions.
- Assist in the development and implementation of program policies and procedures to ensure compliance with organizational standards.
- Collaborate with team members to identify and address operational challenges and improve program efficiency.
- Perform other related duties as assigned to support the program's objectives and enhance service delivery.
Required Education:
- High school diploma or equivalent required.
Required Experience:
- Minimum of one year of previous employment in an office environment required
- Demonstrated proficiency in related duties and responsibilities required
Required Skills and Abilities:
- Strong organizational skills with the ability to manage multiple tasks efficiently.
- Excellent communication skills, both written and verbal, to interact effectively with clients and team members.
- Proficiency in Microsoft Office Suite and other relevant software applications.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Demonstrated problem-solving skills and the ability to work independently as well as part of a team.
- Compassionate and empathetic approach to working with individuals facing mental health challenges.
LifeStream Benefits
- Health/Dental/Vision Insurance
- Short Term Disability
- Pension Plan
- 403(b)
- Paid TTime Off (Over 4 weeks your 1st year!)
- Flexible Work Schedules
- Tuition Reimbursement Program
- Free Telehealth Services
- HRSA Loan Forgiveness Program
- And More!
Important Notice
As part of our hiring process and in compliance with Section 435.04, Florida Statutes, certain positions require a Level 2 background screening. Employment offers are contingent upon meeting applicable requirements. For more details on Level 2 background screening requirements, please visit: Florida Care Provider Background Screening Clearinghouse
LifeStream is an equal opportunity employer and does not discriminate against any applicant based on age, citizenship, color, covered veteran status, disability, gender identity, genetic information, marital status, race, religion, sex, sexual orientation, or other protected status in accordance with applicable federal, state, and local laws.
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LifeStream Behavioral Center