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Program Administrative Assistant

Jones College Inspiring Greatness

Mississippi

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JOB DETAILS
SKILLS
Administrative Skills, Board Meeting, Calendar Management, Clinical Trial, Communication Skills, Data Collection, Database Technology, Detail Oriented, Documentation, Event Management, Health Science, Healthcare, High School Diploma, Human Resources, Legal Standards, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multitasking, Office Equipment, Operations, Operations Management, Organizational Skills, Prepare Correspondence, Presentation/Verbal Skills, Program Evaluation, Project/Program Coordination, Radiology, Record Keeping, Regulations, Regulatory Compliance, Spreadsheets, Team Player, Time Management, Writing Skills
LOCATION
Mississippi
POSTED
1 day ago
JONES COLLEGE
 
                                                         POSITION DESCRIPTION
 
POSITION:                                      Program Administrative Assistant
DEPARTMENT:                               School of Health Sciences/ Radiologic Technology
REPORTS TO:                                Radiologic Technology Program Director
TERM OF EMPLOYMENT:             Full-Time
COMPENSATION:                          Hourly
 
POSITION SUMMARY:
The Administrative Assistant provides comprehensive administrative and clerical support to the Radiologic Technology Program. This role ensures efficient daily operations of the program by coordinating communications, maintaining records, supporting faculty and students, and assisting with accreditation and compliance requirements.
 
KEY RESPONSIBILITIES:
  • Provide administrative support to the Program Director and faculty, including scheduling meetings, preparing correspondence, and managing calendars
  • Serve as the primary point of contact for students, prospective applicants, clinical sites, and external stakeholders
  • Maintain accurate student records, including admissions documents, health records, clinical requirements, and academic files
  • Assist with student admissions processes, including application tracking, correspondence, and onboarding
  • Coordinate clinical education logistics, including placement documentation, affiliation agreements, and compliance tracking
  • Prepare and maintain reports, spreadsheets, and program documentation for accreditation and regulatory purposes
  • Assist in organizing program events, orientations, advisory board meetings, and site visits
  • Manage office supplies, equipment, and general office operations
  • Ensure confidentiality and security of student and program records in compliance with institutional and legal standards
  • Support program assessment activities by compiling data and assisting with outcomes tracking
QUALIFICATIONS:
  • High school diploma required; Associate’s degree preferred
  • Minimum of 2 years of administrative experience, preferably in an academic or healthcare setting
  • Proficiency in Microsoft Office (Word, Excel, Outlook) and database systems
  • Strong organizational, time management, and multitasking skills
  • Excellent written and verbal communication abilities
  • Ability to work collaboratively in a fast-paced environment
  • Attention to detail and commitment to accuracy
  • Ability to maintain confidentiality and professionalism at all times
 
APPLICANT MUST PROVIDE THE FOLLOWING:
1. Completed application.
2. Minimum of three (3) references attesting to abilities
3. Documentation of educational achievements.
4. Resume.
5. Documentation of relevant work experience.
 
CONTACT PERSONS:
All inquiries should be directed to the Human Resources Office:
 
Jones College
ATTN: Christy Holifield
900 South Court Street
Ellisville, Mississippi 39437
Phone: 601.477.2406
Email: christy.holifield@jcjc.edu
 
Jones County Junior College does not discriminate on the basis of race, color, national origin, age, sex, or disability in its programs, activities, or employment practices. The (ADA/ Section 504) ADA Coordinator, Terrell Tisdale Library, phone 601-477-2673, and (Title IX) Title IX Coordinator, Hutcheson Hubbard Administration Building, phone 601-477-4127, have been designated to handle inquiries and grievances regarding the non-discrimination policies. Jones County Junior College, 900 South Court Street, Ellisville, MS 39437.

About the Company

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Jones College Inspiring Greatness