Professional Assistant- Parks & Recreation

Professional Assistant- Parks & Recreation

Salary

$20.71 - $37.81 Hourly

Location

Oceanside, CA, CA

Job Type

Hourly Extra-Help

Job Number

2627-12

Department

Parks & Rec

Opening Date

07/23/2026

Closing Date

8/21/2026 4:00 PM Pacific

• Description
• Benefits
• Questions

Introduction

THE CITY OF OCEANSIDE IS AN EQUAL OPPORTUNITY EMPLOYER.

The City of Oceanside is accepting applications for the position of Professional Assistant. There is currently one vacancy in the Recreation Division to assit with sports and field allocation.

Oceanside Parks and Recreation is looking for a talented individual who is passionate about serving the community through quality sports and recreation programs. The ideal candidate will embrace change and continuous improvement, and will have past experience in recreation and athletics. They must be approachable, have experience working with diverse communities, and be sensitive to the needs of the City's unique cultural groups. The ideal candidate will be self-motivated, detailed orientated, and have excellent time management skills. Parks and Recreation experience is highly desirable. The Recreation Division Professional Assistant will assist with the administration of athletic field permits, sports programming, league operations, marketing, registration processes, and customer service.

This position is a temporary, hourly, extra-help position which does not include leave or medical benefits and will not exceed 999 hours in a fiscal year.

Examples of Duties

Examples of duties performed by employees in this class may not include all required duties, nor are all listed tasks necessarily performed by everyone in this class.

Analyzes and defines objectives and strategies that are department specific; investigates and conducts research; prepares recommendations and proposes responses; advises supervisors on administrative matters within the City; plans and schedules meetings and conferences; prepares agendas and related documentation; coordinates work with divisions, agencies, City staff, and the public; prepares materials for meetings; answering phone calls from internal and external customers; schedules inspections; assists in fulfilling Public Records Requests and performs other related duties as assigned.

Recreation Division: Assist with the administration and operation of the Citys sports programs and athletic facilities; respond to inquiries and process athletic field and facility permits; coordinate participant registrations and maintain records within the Citys registration software system; create marketing materials and promotional content; process league paperwork and respond to emails and phone calls related to sports programming; assist with existing youth and adult leagues, including evening league operations; develop, coordinate, and oversee youth and adult sports programs and leagues; provide exceptional customer service to participants, coaches, officials, and user groups; and perform related duties as assigned.

Minimum Qualifications

Knowledge of:

• Principles and practices of public administration.
• Principles and practices of recreation and sports programming.
• Supervisory principles and practices.
• Public relations principles and practices.
• Registration and permitting software systems.

Ability to:

• Establish and maintain effective working relationships with other employees, City officials, outside agencies, and the general public.
• Communicate effectively both verbally and in writing.
• Perform research queries
• Interpret and apply policies and procedures related to athletic field use and recreation programs.

Experience and Training:

Any combination of education and experience that provides the knowledge and skills required is qualifying. A typical way to obtain the requisite knowledge and skills is as follows:

• Two years of public sector experience (minimum 2,000 hours). Experience in recreation, sports programming, customer service, office administration, community services, or a closely related field is highly desirable.
• One year customer service experience (minimum 1,000 hours)

Training:

A Bachelors degree or higher in public administration, business administration, or a closely related field.

License: A current, valid, California drivers license.

Working Conditions and Selection Process

WORKING CONDITIONS

Environmental Conditions:

Office environment; exposure to computer screens. Hours will vary depending on assignment.

NOTE: This role must be able to work evenings, weekends and holidays as required.

Physical Conditions:

Essential functions may require maintaining physical condition necessary for sitting and standing for prolonged periods of time; speaking and hearing to exchange information; visual acuity to read and interpret information.

Selection Process: All properly completed applications (which includes the supplemental questionnaire and required copies) will be reviewed and references checked. The most appropriately qualified individuals may be invited to an oral interview to assess job-related qualifications. Applications will be kept on file for six months.

Note: Prospective employees will undergo, and must successfully pass, a background reference check (including fingerprinting) and a medical examination which may include drug screening.

Applicants must submit a completed City of Oceanside online application, supplemental questionnaire, and copies of Bachelors degree and graduate coursework transcripts (when applicable) in order to continue in the selection process.

Resumes will not be accepted in lieu of completed application forms.

Candidates who require a reasonable accommodation in the selection process should state their needs in writing when submitting an application package.

The provisions in this bulletin do not constitute an expressed or implied contract and any provisions contained in this bulletin may be modified or revoked without notice.

Changes to Accrued Paid Sick Leave

for Hourly Extra Help & Part-Time Employees

Effective January 1, 2024

Senate Bill (SB) 616 went into effect January 1, 2024 as an amendment to SB 1522. The new bill increases the number of sick leave hours accrued and sick leave hours able to be used by Hourly Extra Help and Part-Time employees in a calendar year. It will not apply to retired annuitants. The law states that, unless exempt, the part- time employee is entitled to receive the minimum requirements for paid sick leave. The City of Oceanside will ensure that part-time employees will accrue paid sick leave pursuant to the minimum requirements stated in the California Labor Code §245 et seq. which provides that an employee:

a. May accrue 1 hour paid sick leave for every 30 hours worked up to 80 hours per year;

b. May request and use up to 5 days or 40 hours of accrued paid sick leave per year;

c. May not be terminated or retaliated against for using or requesting the use of accrued paid sick

leave; and

d. Has the right to file a complaint against an employer who retaliates or discriminates against an

employee for

1. requesting or using accrued sick days;

2. attempting to exercise the right to use accrued paid sick days;

3. filing a complaint or alleging a violation of Article 1.5 section 245 et seq. of the

California Labor Code;

4. cooperating in an investigation or prosecution of an alleged violation of this Article

or opposing any policy or practice or act that is prohibited by Article 1.5 section 245 et seq. of the California Labor Code.

Sick leave accruals for Hourly Extra Help and Part-Time employees cannot be used in the first 90 days of employment for newly hired employees. If unused, up to 40 hours can roll into the next calendar year in the Pay Period containing January 1. A maximum of 80 hours can be retained annually after roll over, however only 40 hours can be used per year. The employer is not required to pay out accrued, unused paid sick days at the time of termination. If the employee is rehired within one year, previously accrued and unused paid sick days shall be reinstated.

Sick pay codes have been developed to use hourly sick leave:

• Code 24 - Sick HX Self
• Code 25 - Sick HX Family
• Code 26 - FMLA Sick HX Self
• Code 27 - FMLA Sick HX Family

Reports have been developed to help managers and supervisors in tracking leave usage. Employees will have access to view balances anytime in Oracle Time Entry. Balances will be updated each pay period and can be viewed on the electronic wage statement.

Please visit https://www.dir.ca.gov/dlse/paid_sick_leave.htm for additional information or contact Sarah Curtis in the Human Resources Department at (760) 435-3508 if you have questions.

01

How long have you worked in Parks & Recreation, public administration, or a closely related field?

• Less than 1 year (less than 999 hours)
• 1-2 years (1,000 to 2,000 hours)
• 2+ years (2,000+ hours)

02

Please describe your experience working in recreation, sports programming, customer service, office administration, or a related field. Include your role, responsibilities, and length of experience.

03

Please describe your experience responding to customer inquiries, permitting athletic facilities, managing sports use, and resolving conflict among customers or user groups. Include the number of months and/or years of experience.

04

Please describe your experience coordinating, administering, or leading sports leagues, youth sports programs, adult sports programs, tournaments, recreation programs, or community events. Include the number of months and/or years of experience.

05

Please describe your experience with any registration systems and other computer software. Include the number of months and/or years of experience.

06

CERTIFICATE OF APPLICANT: I certify that all statements and information provided in this application and any attachments are true, and I understand that any false or misleading statements or omissions of material facts may forfeit right to employment considerations by the City of Oceanside.

• Yes
• No

Required Question

Employer City of Oceanside

Address 300 North Coast Highway, City Hall South

Oceanside, California, 92054

Phone 760-435-3511

Website http://www.ci.oceanside.ca.us