Production Coordinator

Production Coordinator

The Production Coordinator is responsible for planning, scheduling, and coordinating all panel shop production activities to ensure on-time, on-budget, and high-quality delivery of industrial automation control panels. This role serves as the primary liaison among the PMO, Project Management Office, design, the shop floor, FAT (Factory Acceptance Testing), and shipping to ensure a seamless workflow from project release through final delivery. The Production Coordinator drives schedule visibility, resource alignment, and proactive issue resolution to support Vertechs commitment to operational excellence and customer satisfaction.

Essential Job Functions

The Production Coordinator is responsible for the following:

• Production Planning & Scheduling

• Develop and maintain detailed production schedules for control panel fabrication and assembly.

• Coordinate project release timelines with PMO to align design deliverables and material availability.

• Balance shop capacity, labor availability, and project priorities.

• Adjust schedules dynamically based on scope changes, material delays, or production constraints.

• Monitor schedule adherence and escalate risks proactively.

• Cross-Functional Coordination

• Serve as the central communication hub between PMO, project timelines, milestones, priorities, Design drawing release revisions, BOM updates, Procurement material status, and shortages.

• Shop Supervisors labor allocation and workload balancing.

• FAT team test scheduling and readiness.

• Shipping, Logistics, crating, and outbound scheduling.

• Conduct weekly production coordination meetings with stakeholders.

• Ensure all departments are aligned on delivery dates and milestone commitments.

• Material & Resource Readiness

• Confirm material availability prior to production start.

• Coordinate with purchasing to identify and mitigate material shortages.

• Validate job packets, drawings, BOMs, work instructions are complete before shop release.

• Production Tracking & Reporting

• Maintain Scheduling system data accuracy, job status, labor tracking, completion milestones.

• Provide weekly schedule status updates to PMO and leadership.

• Track KPIs such as On-time production starts, On-time FAT completion, On-time shipment, Schedule variance.

• Generate production reports for leadership visibility.

• FAT Coordination

• Coordinate FAT schedules with PMO and customers.

• Ensure deficiencies are tracked and resolved prior to shipment.

• Coordinate rework schedules if required.

• Shipping & Delivery Coordination

• Align shipment dates with PMO and customer requirements.

• Coordinate panel readiness with crating, packaging, and shipping teams.

• Confirm documentation packets are complete, as-builts, test reports, manuals.

• Manage priority shipments and expedite requests as needed.

• Risk Management & Continuous Improvement

• Identify schedule bottlenecks and implement mitigation strategies.

• Participate in process improvement initiatives within the panel shop.

• Recommend improvements to workflow, documentation, handoff, and production planning tools.

• Support lean manufacturing and operational efficiency efforts.

Other duties as assigned.

Required Skills

• Strong organizational and time management skills.
• Ability to manage multiple high-priority projects simultaneously.
• Clear and professional cross-functional communication.
• Problem-solving and proactive issue resolution.
• Detail-oriented with strong documentation control.
• High accountability and ownership mindset.
• Ability to work effectively in a fast-paced industrial environment.

Qualifications

• Associate or Bachelors degree in Operations Management, Engineering, Industrial Technology, or related field, or equivalent experience.
• 3-5 years of experience in manufacturing, scheduling, industrial automation, or panel shop operations.
• Strong understanding of control panel fabrication, industrial automation, or electrical assembly processes.
• Experience working with ERP, MRPs systems.
• Proficient in Microsoft Excel and production scheduling tools.
• Experience in industrial automation or system integration environment preferred.
• Familiarity with UL panel standards and industrial control panel build processes preferred.
• Experience coordinating FAT activities preferred.
• Lean manufacturing or production planning certification, APICS, preferred.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the primary duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary duties.

• The work is active.
• Typically, the employee may sit comfortably to do the work.
• However, travel to industrial job sites and mobility in construction areas is occasionally required.
• Lifting up to 40 pounds is required.
• The work requires sight, hearing, speaking, and typing capability.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the primary duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary duties.

• This job is performed in a variety of environments, including climate-controlled indoor environments, sitting at a desk, and outdoor construction environments where there will be loud noise exposure to dangerous situations requiring Personal Protective Equipment, heavy equipment, and high voltages.