Production Coordinator

POSITION SUMMARY

The Production Coordinator supports the Production Department in the successful advancement, set-up, management of expenses, and onsite execution of Broward Center & Parker Playhouse shows and events. This role will serve as a point person for assigned events while providing exemplary customer service to all internal departments, external customers, and vendors.

ESSENTIAL FUNCTIONS

• Advance and support assigned educational activities, Student Enrichment in the Arts (SEAS) performances, and Education Center events.
• Schedule and advance all production information for assigned shows & events, including, but not limited to- staging, rigging, lighting, audio, video, rentals, crew calls for successful execution.
• Supervise and assist with event space setups, which may include, but are not limited to, setting-up tables, chairs, risers, pipe & drape, lighting, sound, & video, etc. as needed.
• Oversee Event Technicians, Backstage Caterers, House Crews, & Union Crews during assigned events.
• Prepare all relevant schedules, crew requests, and other necessary correspondence in a cost-efficient manner, then distribute in a clear, concise, prompt and professional fashion.
• Advance, execute, and track expenses for all aspects of assigned shows & events. Including, but not limited to- catering, hospitality, security, rentals, housing, ground transportation, incidentals, etc.
• Process and code all show-related expenses for assigned events.
• Prepare assigned show and event settlements.
• Review union & non-union stagehand payrolls from assigned shows/events.
• Make decisions regarding technical matters, safety, emergencies, and financial interests of the Client on assigned shows/events.
• When applicable, know and implement the stage union contract and inform the Director of Production of any issues and/or concerns to maintain a positive relationship with the IATSE Union.
• Maintain ongoing and frequent communication between all Production staff to keep the department appraised of necessary and important issues and details.
• Provide show coverage as needed per Director of Production’s request.
• Complete additional responsibilities as assigned.

CORE COMPETENCIES

• Customer Focus- Understand the needs of the customer (internal & external) and act accordingly to create an exceptional experience.
• Teamwork- Work as a collaborative member of a group contributing to the overall mission, strategies and goals.
• Accountability- Take ownership for deliverables and actions and contribute value to the organization.  Accept responsibility for actions and outcomes.

KNOWLEDGE AND ABILITIES

• Ability to maintain a physical presence at designated work locations, maintaining regular attendance, punctuality and work a flexible schedule including early mornings, late nights, long days, weekends, holidays, and events, as needed. 
• Able to communicate effectively in English, both in writing and verbally 
• Able to effectively and efficiently multitask, set priorities, shift priorities, and adapt to changes in situations under pressure.
• Able to handle physical effort by lifting to 40lbs, walking, standing, and sitting for prolonged periods of time.
• Able to demonstrate original thinking and creativity; meet challenges with resourcefulness; develop innovative approaches and ideas and present them in a clear and effective manner.
• Ability to collaborate effectively.
• Experience with and knowledge of lighting, sound, A/V equipment, consoles, laptops, & other related equipment.
• Knowledge of best practices, and safe working procedures to promote/cultivate a safe and organized work environment.
• Attentive to detail, accountable, and skilled in time management.
• Ability to be self-directed and take initiative
• A proactive approach to problem-solving with strong decision-making skills.
• Understanding of the artistic process with excellent interpersonal and diplomacy skills.
• Comfortable working in a fast-paced environment where directions and priorities can change rapidly.
• Skilled in Windows Office Suite.

DESIRED EDUCATION AND EXPERIENCE

• 2-4 years’ experience in backstage work of a producing or presenting theatre.
• Experience in industry-related management fields is strongly preferred, i.e. stage, production, company management, or touring management.
• Experience with scheduling, budgeting, touring, and IATSE contracts preferred.
• Spanish speaking is a plus.