Position: Production Coordinator Pay Range: $23.25 to $27.00 per hour Based on experience and qualifications
Position Purpose: The Production Coordinator is responsible for the development and production of marketing collateral that supports organizational goals. This includes a wide range of materials such as digital brochures and flyers, digital assets, and video content. Ensuring all projects are delivered on time, on brand, and with high quality is a key responsibility of this role. The role also provides administrative support, including coordinating invoices, billings, and project closeout activities.
Schedule: This is a seasonal, temporary position involving approximately 4 days per week, increasing during heavier event schedules, not to exceed 122 days per year. To apply, please visit www.ocfair.com/jobs.
Essential Functions:
• Responsible for the end-to-end production of marketing collateral, ensuring the timely, efficient, and high-quality creation of print, video, and digital assets. • Develops, edits, and proofreads copy for accuracy, clarity, and alignment with department standards. • Provides administrative support for financial processes, including tracking project expenses, coordinating billings, and processing invoices from contractors. • Assists with project setup and closeout activities. • Reviews and helps resolve billing or invoicing issues by coordinating with internal departments and accounting staff to ensure accuracy and timely processing. • Maintains and establishes project timelines, coordinates with internal departments for approval and trafficking final delivery. • Provides support in the creation of visual layouts, making revisions based on feedback from stakeholders to ensure final products meet expectations. • Conducts thorough checks for design consistency, quality, and accuracy of collateral pieces. • Maintains detailed records of project status, materials, and timelines to ensure efficiency within department projects. • Develops and sustains highly effective communication with internal departments to support collaborative workflow.
Qualifications:
• Three or more years of experience in production or project management within a marketing or design team. • Bachelors degree in Marketing, Business Administration, or a related field. • Ad agency experience. • Strong written and verbal communication skills with proven ability to present to decision makers. • Excellent planning, organization, and multi-tasking skills with the ability to follow up effectively. • Attention to detail with a focus on quality and brand consistency. • Exhibits flexibility and demonstrates ability to meet frequent, unforeseen deadlines. • Maintains professionalism under pressure. • Proficient in Microsoft Office Suite, Word, Outlook, Excel, with experience in database management. • Ability to work outside the normal business day/week as demanded by events and programs.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is frequently required to sit, stand, talk, and hear. • The employee is occasionally required to walk and must constantly use hands and fingers to operate and handle or feel objects, tools, or controls, and reach with hands and arms. • The employee must occasionally lift and/or move up to 25 pounds using proper bending. • Specific vision abilities required by this job include close vision and ability to adjust focus.
Work Environment: Will work in a fast-paced indoor environment with frequent interruptions. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The noise level in the work environment is usually moderately quiet, however, louder noise levels may be experienced during outdoor events and when in larger event buildings.
Job Description: The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
• The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
• Will be required to perform other duties as directed, requested, or assigned.
The 32nd District Agricultural Association, also known as the OC Fair & Event Center (OCFEC) is a state agency under jurisdiction of the California Department of Food & Agriculture. The governing authority is a nine-member Board of Directors.
OCFEC is located in Costa Mesa, California on 130 acres that include educational assets like Centennial Farm and Heroes Hall. With an annual budget of $50 + million, the organization produces a STEAM education event, Imaginology and the highly-anticipated OC Fair each year. The OC Fair is one of the top ten Fairs in the nation and top three in California. In addition to the annual OC Fair, promoters host over 150 year-round events on our beautiful grounds.
The organization employs approximately 100 full-time civil service employees and 250 part-time, temporary employees on a year-round basis. The organization also employs approximately 1,400 part-time staff members at fair time.