Procurement Supervisor

Procurement Supervisor

Salary

$80,556.13 - $98,660.74 Annually

Location

City Hall, 605 East Main Street, Charlottesville (22902), VA

Job Type

Regular Full-Time

Job Number

260500015

Department

Finance Department

Division

Purchasing

Opening Date

05/27/2026

Closing Date

6/17/2026 5:00 PM Eastern

Bargaining Unit

N/A

• Description
• Benefits
• Questions

General Summary

The Citys Procurement Supervisor performs professional administrative and complex technical work related to the procurement of goods, non-professional and professional services, construction, and insurance. Supervises assigned staff. Work is performed under the supervision of and reports to the Procurement Manager.

To learn more about the Procurement Division within the Citys Finance Department, please visit: https://www.charlottesville.gov/297/Procurement

The preferred hiring amount for this position is between $80,556.13 - $98,660.74 Annually. Starting offer is based on applicable education, experience, and internal equity. This full-time, exempt position offers a comprehensive benefits package, including 13 paid holidays plus one floating holiday, vacation and sick leave, health insurance with employer contribution, employer-paid life insurance, gym membership reimbursement, tuition assistance, and professional development opportunities. This position is also eligible for the following retirement benefits:

• Choice of retirement plan:

• Defined Benefit Pension Plan: Provides a monthly benefit upon retirement, calculated using a defined formula based on earnings history, years of service, and age. The plan includes a 5-year vesting period and requires an employee contribution of 5% of salary.

• Defined Contribution 401a Plan: Employer makes fixed contributions to an individual account, which are invested, and returns are credited to the account. The account balance is used to provide retirement benefits. Vesting occurs at 33% after one year, 67% after two years, and 100% after three years of service. No salary contribution is required.

• Voluntary 457 Deferred Compensation Plan

• Eligibility to purchase prior service credit under the Defined Benefit Plan

The City of Charlottesville manages its own retirement system and does not participate in VRS; however, a Portability Agreement is available for eligible employees. For additional details, please refer to the "Benefits" tab within this posting or visit the City's Employee Benefits webpage.

Essential Responsibilities and Duties

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations will be considered to enable individuals with disabilities to perform the essential functions. The essential functions of the job are not limited to those listed in the job description. The City retains the discretion to add to or change the duties of the position at any time.

• Directs the work of assigned procurement and/or warehouse staff.
• Supervises, coaches, trains, motivates, and evaluates the performance of assigned staff; interviews, selects, assigns work, and administers disciplinary action to subordinate employees in accordance with established personnel policy and procedures. Establishing professional standards for work quality, quantity, performance, and accountability.
• Completes procurement processes using formal and informal methods, from solicitation development to award of contract, for spot and term contract purchases of complex goods, services, construction, and insurance.
• Interprets applicable procurement regulations, rules, procedures, codes and laws for departmental staff and end users.
• Drafts formal contracts when required per the Citys Internal Contracts Management Policy.
• Administers contract processes to include reviewing, evaluating, auditing, and resolving complaints from departments and vendors, and managing contract amendments and contract renewals.
• Recommends to the Procurement Manager updates to the Citys solicitation templates and contract templates based on best practices and/or as required by Code changes.
• Resolves contractual disputes, claims, and terminations; obtains the assistance of Procurement Manager or City Attorneys office as needed.
• Reviews cooperative procurements, sole source and emergency procurements for approval or denial.
• Provides timely, accurate and responsive procurement support to City departments as needed and assists City personnel in planning and scheduling purchases and preparing forecasts for budget purposes.
• Authorizes purchase orders on behalf of City in the absence of the Procurement Manager.
• Supports the SAP Material Management Module Project Team Lead in the development and execution of SAP strategic and operational plans. Coordinates the formalization of SAP operational procedures and documentation for the Materials Management Module.
• Develops, coordinates, and delivers procurement training programs and SAP support for decentralized buyers and vendors.
• Performs cycle count reconciliation and spot audits on warehouse inventory.
• Responsible for appropriate use and maintenance of City equipment, tools and other resources, including work time.
• Regular and reliable attendance.

Other Duties

• Independently manages special projects as assigned.
• Acts as back-up to Procurement Manager.
• Performs additional duties to support operational requirements as apparent or assigned.

Education, Experience and Skills

Education and Experience: Candidates may qualify by demonstrating the required knowledge and skills outlined for the job through experience(s) other than formal education.

• Bachelor degree in Business Administration, Public Administration, Finance, Purchasing, Procurement/Acquisitions, Contracts Management or related field AND 3 years of experience in complex procurement of goods and services or other highly related area.

OR

• Associate degree or two years of undergraduate coursework in a related field AND 5 years of experience in complex procurement of goods and services or other highly related area.

OR

• High School diploma or GED AND 7 years of experience related in complex procurement of goods and services or other highly related.

OR

• An equivalent combination of education and experience may be considered in lieu of the specific requirements listed above.

Preferred:

• Prior supervisory experience.
• Current professional certification in purchasing/procurement.
• Experience with an ERP system, specifically with purchasing and inventory modules.
• SAP related experience.

Certifications/Licenses/Other Requirements:

• Within 2 years of employment, must obtain a purchasing certification such as a Virginia Contracting Officer, Certified Professional Public Buyer, Certified Professional Procurement Officer or other approved professional procurement certification.
• Required to successfully pass a pre-employment background check and pre-employment drug screen.

Knowledge, Skills, Abilities and Other Characteristics:

Job Knowledge

• Thorough knowledge of standard office practices, procedures, and equipment.
• Thorough knowledge of common business methods, marketing and purchasing practices.
• Comprehensive knowledge of contract and procurement law and methods of procurement; contract negotiation.
• Thorough knowledge of federal, Virginia laws and the City Code as they relate to public purchasing.
• Thorough knowledge of automated purchasing and inventory systems.
• Thorough knowledge of relevant financial systems and terminology.

Reading

• Intermediate: ability to read and understand written materials such as specifications, Requests for Proposals, routine contracts, multi-step instruction manuals, and reference materials.

Writing

• Intermediate: ability to organize data and write clear and concise reports, prepare materials such as business letters, RFPs, explanations, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech.

Math

• Intermediate: ability to deal with number systems; simple formulas, practical application of fractions, percentages, ratios/proportions and measurement.
• Completes analysis of financial data. Follows defined procedures and routine to more advanced financial reporting.

Communication Skills

• Advanced: Establish and maintain effective working relationships with City officials, co-workers, vendors, business leaders, and the public. Communicates current and revised policies and makes recommendations regarding implementation. Examples include contacts that may involve stressful, negative interactions requiring high levels of tact and the ability to respond to aggressive interpersonal interactions. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas. Exchanges and/or presents general information clearly, efficiently, and effectively. Evaluates effectiveness, develops cooperative associations, and utilizes resources to continuously improve communications.

Independence and Decision-Making

• Requires Limited Direction: Normally completes work according to their own judgment, requesting supervisory assistance occasionally. Manages special projects with little oversight and assignments may be reviewed upon completion. Performance reviewed periodically.
• Knows when to ask questions to complete reports. Monitors accuracy of own transactions. Analyzes information and records transactions accurately. Maintains accurate records. Recognizes and corrects errors.

Technical Skills

• Skilled: comprehensive, practical knowledge of a technical field with use of analytical judgment and decision-making abilities appropriate to the assigned and apparent job responsibilities. Demonstrated skill and ability to utilize Microsoft Office applications, spreadsheets, automated systems, financial reporting software, and other department systems/software.

Fiscal Responsibilities

• Prepares accounting and purchasing documents; and does research to justify procurement decisions and language used in documents. May monitor and/or recommend budget allocations.

Supervisory Responsibilities

• Supervises and monitors performance for a regular group of employees. Input carries substantial weight or makes final decisions on hiring, discipline, work objectives/goals, performance evaluation and work assignments.

Other Characteristics

• Frequent change of tasks and performing multiple tasks simultaneously.
• Working closely with others as part of a team.
• Organization and time management skills, sometimes under strict time constraints.
• Tedious or exacting work.
• Frequent interruptions and requests for service.
• Work effectively with sensitive and confidential information or issues.
• May be required to work additional hours outside of normal schedule.
• May require dealing with angry, frustrated and/or upset individuals.

Physical Conditions & Additional Information

Physical Demands:

• Sedentary work: Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer. Occasionally moves about inside the office to access file cabinets, office machinery, etc.
• Must be able to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
• Ability to observe details at close range (within a few feet of the observer).

Machines, Tools, Equipment, Software and Hardware:

• Typically requires use of standard office equipment and telephone, and related software and hardware; and any other equipment as appropriate or as assigned.

Work Environment:

• Work is performed in an office environment where there may be exposure to computer screen for extended periods of time, monitor glare and dust.
• The noise level is usually moderate.

The City of Charlottesville is an Equal Opportunity Employer and supports workforce diversity at all levels of the organization. The City prohibits discrimination on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by federal, state or local laws. The City is dedicated to this with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs, and general treatment during employment.

Requests for reasonable accommodation by individuals with disabilities may be requested by contacting Human Resources at (434) 970-3490 or hr@charlottesville.gov.

The City of Charlottesville conducts job related background checks, reference checks, and pre-employment drug tests, in accordance with federal, state, and local law, of applicants who reach the final stages of the employment selection process. The City's policy has not changed because of the decriminalization of marijuana in the Commonwealth of Virginia. Marijuana remains an illegal drug under federal law, and it continues to be a violation of the US Department of Transportation regulations and the City's policy prohibiting employees from testing positive for marijuana.

SUMMARY OF EMPLOYEE BENEFITS

Updated February 9, 2026

Benefits cited represent those for regular 40-hour employees and may differ for Management Level, Part-Time, and/or Library positions. Long-term temporary employees are eligible for all benefits except retirement. Interns, temporary, seasonal, substitute, and relief employees are not eligible for benefits.

1. LEAVE:

Vacation: Need some time off? Use it, you earned it:

Years Worked

0 - <3

3 - <5

5 - <10

10 - <15

15 - <20

20 - <25

25+

Hours Accrued Biweekly

3.09

3.85

4.62

5.4

6.16

6.93

7.7

Sick: Under the weather? Earn 4.62 hours biweekly, approximately 120 hours a year, with no limit on accumulation to be used to care for yourself and qualifying family members.

Holidays: Enjoy 13 paid holidays per year. Including 1 Floating Holiday, which must be taken during the Fiscal Year (July 1 - June 30):

OBSERVED CITY HOLIDAYS

New Years Day

Dr. Martin Luther King Day

Presidents' Day

Liberation & Freedom Day

Memorial Day

Juneteenth Day

Independence Day

Labor Day

Veterans Day

Thanksgiving Day

Friday after Thanksgiving

Christmas Eve

Christmas Day

1 Floating Holiday

Volunteer Leave: Paid leave for participating in an authorized event as a volunteer, subject to Section 9-3, Code of Ethics & Conflicts of Interest. Regular full-time employees receive up to 8 hours and all regular part-time employees are eligible to receive pro-rated leave each available each calendar year.

2. INSURANCE:

Aetna Medical Plans: Coverage is effective on the first of the month following date of hire.

• Choose from two options:

• Select HMO with City-funded HRA ($0 premium for employee-only coverage)

• Choice POS ($13.02 biweekly premium for employee-only coverage)

• Prescription Card: ($10 generic, $30 lower cost name brand,$55 higher cost name brand, 20% up to $150 for specialty drugs)

• Mail Order Maintenance Prescription Drug Program ($20 generic, $60lower cost name brand, $110 higher cost brand) not available for specialty drugs)

Delta Dental Plan:

• Diagnostic and Preventative-100% of allowable charge; Basic Dental Care-80%; Major Dental Care- 50%
• Primary - $50 deductible, 80/20; Prosthetic and Complex Restorative -$50, 50/50
• $1,500 Annual benefit maximum
• $1,000 Orthodontic benefit (children to age 19)

MetLife Vision Plan: (Optional)

• $2.50 premium paid bi-weekly for employee-only coverage. Dependent care coverage also available.
• Eye health exam, dilatation, prescription and refraction of glasses covered after $10 co-pay
• $130 allowance for frames, after co-pay, plus additional discounts where accepted.

Life Insurance: In the event of your death, your beneficiary will receive twice your annual salary. Supplementary policies for you and your dependents are available.

Long-Term Disability: Upon approval for along-term illness or injury, you can receive up to 60% of your earnings after a 90-day wait period.

Voluntary Benefits: Accident, Critical Illness, Hospital Indemnity insurance; Short-Term Disability; Identity Theft Protection

3. RETIREMENT:

Pension:

• Choose from two (2) options:

• A Defined Benefit Pension plan pays a monthly benefit in retirement using a defined formula based on the employee's earnings history, tenure of service, and age. Our plan has a 5-year vesting period and an employee contribution of 5% of salary.

• A Defined Contribution 401a plan in which fixed contributions are paid into an individual's account by the employer, the contributions are invested, returns (positive or negative) are credited to the account, and the account balance is used to provide retirement benefits. The vesting schedule for our 401a plan is 33% after one year of service, 67% after two years of service, and 100% vesting after three years of service. There is no required contribution from salary. (Note: the Defined Contribution retirement plan is the only plan available for Library employees).

Supplement: Deferred Compensation 457 available for you to invest your own money for additional retirement savings.

4. VOLUNTARY:

Wellness:

• Gym Membership Reimbursement Program (up to $34.00 per month)

• Bicycle Commuter Program: Reimbursement up to $20 per month for reasonable bicycle commuting expenses

• Online wellness resources and Lunch-and-Learn Sessions

Employee Assistance Program:

• A variety of confidential, personal professional services for you and your family available 24 hours a day.

Tuition Reimbursement:

• Up to $1,500 for job-related certificates, trade programs, undergraduate coursework or up to $3,000 for graduate level courses per fiscal year for career-related courses.

Flexible Spending Accounts:

• Expense accounts available for healthcare, dependent care and parking/mass transit.

01

What is the highest level of education you have completed? (Must be verifiable in the Education History section of your online application.)

• High School Diploma/GED.
• Associate Degree
• Bachelors Degree
• Masters Degree or Higher
• None of the above.

02

If you indicated you have an Associate Degree or higher, please select the field that most closely matches your major:

• Business / Public Administration
• Finance
• Purchasing
• Procurement / Acquisitions
• Contracts Management
• Closely related field
• Unrelated field
• Not applicable to me.

03

How many years of professional experience do you have in complex procurement of goods and services or a closely related field? (Must be verifiable in the Work History section of your online application.)

• No experience related to this position.
• Less than three (3) years of experience.
• Three (3) to less than five (5) years of experience.
• Five (5) to less than seven (7) years of experience.
• Seven (7) years or greater.

04

Have you provided all current, related, certifications you possess in the Certifications and Licenses section of your application?

• Yes
• No

05

Do you have prior supervisory experience?

• Yes
• No

06

To be considered, qualifying education and experience, including City of Charlottesville employment, must be clearly documented in the education, work history, and additional information sections of the employment application. Resumes can be attached but should not be used as a substitute for the required information on the application. I understand that an attached resume may not be accepted in place of a completed employment application and that my qualifications should be stated on the employment application itself.

• Yes
• No

07

I certify that the information above is true and correct, and I certify that it can be verified with reference to the information in my basic application. I understand that my application may be rejected if the responses to supplemental questions do not match my basic application.

• Yes
• No

Required Question

Employer City of Charlottesville

Address P. O. Box 911

605 East Main Street

Charlottesville, Virginia, 22902

Phone (434) 970-3490

Website http://www.charlottesville.gov/jobs