Procurement Specialist I

Procurement Specialist I

Salary

$6,459.00 - $8,693.00 Monthly

Location

City of Palm Springs, CA

Job Type

Full Time - Regular

Job Number

Procurement - 0726

Department

Finance & Treasury

Opening Date

07/21/2026

Closing Date

8/4/2026 4:00 PM Pacific

• Description
• Benefits
• Questions

Position Summary

Salary Note: Although the full salary range for this position is provided, appointments are made at the range minimum.

THE CITY: Palm Springs, located in the Coachella Valley, is known for its luxurious yet relaxed lifestyle. Picture waking up to fresh air, surrounded by palm trees, and enjoying stunning mountain views. This city offers a perfect blend of nature and modern living for both residents and visitors. Palm Springs is ideal for families, offering numerous parks, gardens, and nature reserves for leisurely activities and wildlife encounters. With a wide range of attractions and events, there's always something fun for everyone in the family. To see the exciting things going on visit the Engage Palm Springs website. The City of Palm Springs is committed to cultivating a diverse, equitable, and inclusive workplace, from policies to inclusive healthcare, and making people of various backgrounds feel welcome and supported. To view our recent Human Rights Campaign, visit the Municipal Equity Index website.

THE POSITION: This position is a member of the Finance & Treasury department and handles the complex procurement of commodities as well as maintenance, repair, and operating services; prepares and processes purchase orders and contracts; administers procurement procedures in accordance with City policies and ordinances; and performs a variety of tasks relative to assigned area of responsibility, including but not limited to procurement cards, insurance, emergency preparedness, auditing, and assisting the Procurement and Contracting Manager with complex projects.

Examples of Essential and General Responsibilities

Essential and other important responsibilities and duties may include, but are not limited to, the following:

• Obtain price quotations; analyze responses to determine best value to City and conformity to City's requirements.

• Consult with various City department personnel regarding their procurement needs.

• Provide technical assistance in preparing complex specifications and statements of work and prepare and conduct competitive solicitation processes for both commodities and services.

• Conduct product and source research and identify cost saving opportunities.

• Administer procurement procedures in accordance with City policies and ordinances.

• Process electronic Requisitions into Purchase Orders and prepare Change Orders and Blanket Purchase Orders.

• Analyze bids and proposals; negotiate; prepare and process contract service agreements, including insurance, city business license and bonds.

• Assist with staff recommendations for award of competitive processes for presentation to City Council.

• Administer the City's Procurement Card (P-Card) program including monthly audit and maintain the Procurement Emergency Preparedness Plan.

• Maintain department office supply inventory, receive, and process invoices for payment.

• Conduct basic procurement training for other departments on the use of the electronic procurement system, on-line requisitions, blanket purchase orders, P-Cards, and insurance requirements.

• Analyze requisitions and follow procurement protocol.

• Process and coordinate annual insurance renewal applications for all City departments.

• Prepare and maintain various purchasing reports as required.

• Perform related duties and responsibilities as required.

Minimum and Preferred Requirements

Minimum requirements must be clearly demonstrated on the application to be considered, however, meeting the minimum requirements does not guarantee an invitation to compete further in the selection process. Experience requirements must be demonstrated in the "Work Experience" section of the application, other sections of the application will not be used to determine experience qualifications. (One year of work experience is the equivalent of 12 months of full-time work. "Full-time work" means at least 36 hours of work over a period of one week or 1,872 hours of work over a period of at least 12 months.) Qualifications noted as "desirable" or "preferred" are not included as part of the minimum requirements.

Experience

• One (1) year of professional procurement experience in the public sector is required. (Public sector agency includes State, County, School, or City Government, Law Enforcement, or other Public Sector Agency).
• Three (3) years of increasingly responsible professional procurement experience is preferred.
• Experience working with Enterprise Resource Planning System (ERPS), Tyler Munis, or any Finance or Procurement/Purchasing Software Systems is preferred.

In addition to the above, the ideal candidate will possess strong knowledge, skills, and abilities in the following:

Key Competencies

• Relationship management
• Analysis and complex problem solving
• Communication
• Independent sound judgment

Core KSAs:

• Principles and practices of contract negotiation, processing, execution, and administration
• Principles of purchasing, procurement, contracting, accounting, auditing, and cost analysis
• Knowledge of Federal, State and Local laws, codes and regulations

Education and Training

Bachelors degree from an accredited college or university with major course work in business or public administration, or a related field; or any combination of education and experience that provides equivalent knowledge, skills, and abilities is required.

License or Certifications

• Possession of a valid NIGP Certified Procurement Professional (NIGP-CPP) is preferred.
• Possession of a valid Certified Professional in Supply Management (CPSM) is preferred.
• Possession of a valid Certified Public Procurement Officer (CPPO) is preferred.
• Possession of a valid Certified Professional Public Buyer (CPPB) is preferred.

Special Requirements

• Must successfully complete a pre-employment background investigation, fingerprints, and physical.

Working Conditions

The following work environment and physical conditions described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

This position works in an office environment and may require maintaining physical condition necessary for walking, standing, or sitting for prolonged periods; and stretching, lifting, squatting, and climbing.

Application and Exam Information

A completed application, resume, and supplemental questionnaire are required by the closing date and time. As a candidate for the position, you will want to be sure your application accurately reflects your skills and abilities as they relate to the position to achieve maximum opportunity. Applications will be reviewed carefully and only those who appear to have the best qualifications will be invited to continue in the selection process.

Minimum requirements must be clearly demonstrated on the application to be considered as this information will be used to determine minimum qualifications. Experience requirements must be demonstrated in the "Work Experience" section of the application, other sections of the application will not be used to determine experience qualifications.

Resumes and other documents may be submitted, however, they will not be used to determine minimum qualifications, please do not use phrases such as "see attached" or "see resume" as they will not be considered. Meeting the minimum requirements does not guarantee an invitation to compete further in the process. Minimum requirements must be met at the time of application submission unless stated otherwise.

Selection Process Information - The selection process for this position may include one or more of the following: application review, qualification review, written exam, practical exam, oral panel exam and department interview.

Candidates must successfully pass each stage of the selection process above in order to continue to the next step. This process may be modified or changed depending on the number of qualified candidates.

Please remember to submit all your application materials by the closing date and time. Incomplete or applications received after the closing date and time cannot be considered. All information on the application is subject to investigation and verification.

For more information on completing your application materials click here.

If you are ready to join the exciting Team Palm Springs and you meet the requirements detailed above, please click the apply button. For more information contact Human Resources at:

The City of Palm Springs

3200 E. Tahquitz Canyon Way

Palm Springs, CA 92262

www.palmspringsca.gov

760-323-8215

The City offers an excellent benefit package and membership in the California Public Employees Retirement Systems (CalPERS). Retirement formula is based on appointment date and membership status with CalPERS.

Applications must be received by 4:00pm, August 4, 2026, in order to be considered for this opportunity. The City of Palm Springs reserves the right to accelerate or extend the "Closing Date" of open positions at any time, dependent upon the number of applications received.

The City of Palm Springs is an equal employment opportunity employer and we encourage all persons to file applications. Applicants will be considered regardless of race, color, creed, national origin, citizenship, ancestry, age, sex, sexual orientation, gender, gender identity, gender expression, family or marital status, disability, medical condition or pregnancy, genetic information, religious or political affiliation, or veteran status.

Disaster Service Worker: In accordance with Government Code Section 3100, City of Palm Springs Employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.

The City of Palm Springs provides a comprehensive benefit program for employees including:

• Medical, Dental, & Vision Insurance
• Retiree Health Savings Plan
• Life Insurance
• Long Term Disability Plan
• Employee paid Supplemental Insurance Programs
• Employee paid Deferred Compensation Program
• Employee Assistance Program
• Tuition Reimbursement Program
• Retirement Plan through California Public Employees Retirement System (CalPERS)
• Benefit program details vary by work unit and bargaining contracts. Click here to view additional information and bargaining unit contracts.
• The City does not participate in the Social Security program, except for the mandatory 1.45% Medicare contribution for all regular positions.

01

Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and may be used to further evaluate your experience and education to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process, Do you agree to answer each supplemental question truthfully and that your responses can be verified from the information included in the Work Experience and Education sections of your application?

• Yes
• No

02

Do you have the required one (1) year of professional procurement experience in the public sector?

• Yes
• No

03

Please indicate the type(s) of public agency where you have gained your professional procurement experience. Check all that apply.

• City Government
• County Government
• State Government
• School District
• Other Public Sector
• I Have No Public Sector Experience

04

How many years of professional procurement experience in the public sector do you have?

• None
• Less than 1 year
• Between 1 and 3 years
• Between 3 and 5 years
• More than 5 years

05

Please describe your professional public sector procurement experience and where you gained that experience. Note: Entering "N/A" or "See Resume/Application" does not qualify as an acceptable response. If none, please indicate "none".

06

Do you have the required bachelors degree from an accredited college or university with major course work in business administration, public administration, or a related field, or any combination of education and experience that provides equivalent knowledge, skills, and abilities? (Education may be substituted on a year for year basis with related job experience, experience is in addition to any other required experience.)

• Yes
• Yes, I have the required experience substitution for the bachelors degree
• No

07

Please describe your major course work in business or public administration or a related field that provides equivalent knowledge, skills and abilities that you possess that may pertain to this position and where you gained that experience. Note: Entering "N/A" or "See Resume/Application" does not qualify as an acceptable response. If none, please indicate "none".

08

Do you have the preferred three (3) years of increasingly responsible professional procurement experience?

• Yes
• No

09

Please describe your preferred three (3) years of increasingly responsible professional procurement experience and where you gained that experience. Note: Entering "N/A" or "See Resume/Application" does not qualify as an acceptable response. If none, please indicate "none".

10

Do you have the preferred experience working with Tyler Munis?

• Yes
• No

11

Please describe your experience with Tyler Munis and where you gained that experience. Note: Entering "N/A" or "See Resume/Application" does not qualify as an acceptable response. If none, please indicate "none".

12

Do you have the preferred experience working with Enterprise Resource Planning (ERP) systems?

• Yes
• No

13

Please describe your experience with Enterprise Resource Planning (ERP) systems and where you gained that experience. Note: Entering "N/A" or "See Resume/Application" does not qualify as an acceptable response. If none, please indicate "none".

14

Do you have preferred experience working with any additional finance or procurement software systems?

• Yes
• No

15

Please list and describe your experience with any additional finance or procurement software systems and where you gained that experience. Note: Entering "N/A" or "See Resume/Application" does not qualify as an acceptable response. If none, please indicate "none".

16

Please indicate which of the preferred certifications listed below you currently hold. Check all that apply.

• NIGP Certified Procurement Professional (NIGP-CPP)
• Certified Professional in Supply Management (CPSM)
• Certified Public Procurement Officer (CPPO)
• Certified Professional Public Buyer (CPPB)
• Other
• None

17

Please describe your experience with vendor insurance requirements and compliance, including certificates of insurance, waivers of subrogation and endorsements. Note: Entering "N/A" or "See Resume/Application" does not qualify as an acceptable response. If none, please indicate "none".

18

Please describe your experience with processing contract documents, including the collection and processing of bid bonds, performance bonds, payment bonds and insurance. Note: Entering "N/A" or "See Resume/Application" does not qualify as an acceptable response. If none, please indicate "none".

19

Select one box that identifies your proficiency using Microsoft Word.

• No Experience
• Basic: opening, creating, and saving simple documents; using form letters/templates; cutting and pasting; etc.
• Intermediate: creating form letter templates; creating and using styles; cutting and pasting from unlike data sources; mail merge; setting up headers/footers; working with margins; etc.
• Advanced: creating macros; creating multiple section breaks with different page numbers; creating automatic table of contents; creating columns; etc.

20

Select one box that identifies your proficiency in using Microsoft Outlook.

• No Experience
• Basic: creating Emails, attaching files, making and changing appointments, customizing the ribbon, working with reminders, moving messages between folders, creating signatures, searching for and flagging messages
• Intermediate: previewing attachments, categorizing messages, printing calendars, using quick parts, creating meeting invitations, using the different views, taking meeting notes, inserting online pictures, setting a default signature, using groups
• Advanced: setting up recurring meetings, adding and removing columns, working with notes, working with hyperlinks, creating templates, archiving messages, creating rules, assigning tasks
• Expert: exporting calendars, adding and changing time zones, attaching email messages to other messages, using spelling and grammar check, specifying default fonts, setting delayed delivery options, encrypting messages, using smart lookup feature, setting permissions, creating tasks without opening Outlook

21

Select one box that identifies your proficiency using Microsoft Excel.

• No Experience
• Basic; data entry; input data to create simple reports; using and creating simple formulas; inserting rows/columns; deletling rows/columns
• Intermediate; using complex formulas; using macros; creating spreadsheets/worksheets; freezing/unfreezing panes; hiding/unhiding data; etc.
• Advanced; creating macros; creating complex spreadsheets; extracting data from multiple sources and worksheets; creating charts and graphs; etc.

22

Have you attached the required resume to your application? Please note, applications submitted without a resume will be deemed as incomplete and will not receive further consideration.

• Yes
• No

Required Question

Employer City of Palm Springs

Address 3200 East Tahquitz Canyon Way

Palm Springs, California, 92262

Phone 760-323-8215

Website http://www.palmspringsca.gov