Procurement Specialist

Job Description - Procurement Specialist (26141696)

Position Title:

Procurement Specialist - (26141696)

The Montana Department of Military Affairs (DMA) is seeking a Procurement Specialist to join the Director's Office. The Director's Office provides centralized oversight and support for budgeting, fiscal management, payroll, human resources, purchasing, information technology, property control, and policy development. This office also assists in interpreting rules, regulations, and statutes for all departmental programs.

Position Overview

The Procurement Specialist manages procurement and contract operations for the department, excluding the Construction and Facilities Management Office (CFMO). This position determines and executes proper procurement methods, and issues purchase orders or contracts. Responsible for contract monitoring throughout the life of the contract. Provide technical assistance to contractors and DMA staff, and provide training on procurement policies, laws, and regulations to DMA staff.

Essential Functions (Major Duties or Responsibilities)

• Manage procurement and contract administration activities, including policy updates, goal setting, and operating procedures.
• Procure supplies and services for the Director's Office and provide procurement support to other divisions as needed.
• Plan, organize, and coordinate purchasing operations in accordance with state laws, regulations, and delegated authority.
• Administer contracts and purchase orders to ensure compliance and successful project completion.
• Coordinate with internal and external stakeholders to ensure understanding of procurement requirements.
• Support acquisition of a wide range of goods and services, including facility maintenance agreements, specialized materials, and operational support items.
• Maintain accurate records and ensure adherence to timelines and compliance standards.
• Asset management, lease management, PCIIS reporting
• Credit card (Procards and WEX) management, including approvals in the Travel & Expense system.
• W9 and EFT processing
• Allocation and payment processing of agency fixed costs

Competencies

• Ability to establish and maintain effective working relationships with diverse stakeholders.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Attention to detail and ability to track and manage timelines effectively.
• Ability to interpret and apply laws, regulations, policies, and contract requirements.

Minimum Qualifications

• Associate degree in business administration, public administration, communications, procurement, accounting, finance, or a related field; and
• One (1) to two (2) years of procurement or related experience.

Equivalent combinations of education and experience will be considered on a case-by-case basis.

Preferred Qualifications

• Bachelor's degree in business administration, public administration, communications, procurement, accounting, finance, or a related field.

Knowledge, Skills, and Abilities

• Knowledge of accounting, bookkeeping, and/or purchasing principles and practices.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Ability to analyze and interpret contract documents and procurement regulations.

Conditions of Employment

• Successful completion of a background check is required.

Application Requirements

Applicants must submit the following:

• Completed State of Montana application
• Resume
• Cover letter

Applicant Pool Statement: If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. Training Assignment: This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.

Salary: $

31.50 - 31.50 Hourly

Telework Eligibility: Telework Eligible (Full-time telework is not available. Telework schedule must be supervisor approved.) Benefits Package Eligibility: Health Insurance, Paid Leave & Holidays, Retirement Plan

Number of Openings

: 1 Employee Status: Regular Schedule: Full-Time

Job Type

: Standard

Shift

: Day Job

Travel

: Yes, 5 % of the Time

Primary Location

: Fort Harrison

Agency: Department of Military Affairs Union: 000 - None

Posting Date

: Jun 30, 2026, 10:28:15 PM

Closing Date (based on your computer''s timezone)

: Jul 15, 2026, 11:29:00 AM

Required Application Materials: Cover Letter, Resume

Contact Name: Brandon Kirchgasler | Contact Email: Brandon.Kirchgasler@MT.GOV | Contact Phone: 406-324-3336 The State of Montana has a decentralized human resources (HR) system. Each agency is responsible for its own recruitment and selection. Anyone who needs a reasonable accommodation in the application or hiring process should contact the agency''s HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.

State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.