Procurement Officer Supervisor (Part time)

Procurement Officer Supervisor (Part time)

Salary

$53,812.00 - $71,300.00 Annually

Location

On Campus

Job Type

Civil Service

Job Number

2600265

Department

Procurement Services-SIUC

Opening Date

06/09/2026

Closing Date

6/16/2026 11:59 PM Central

FLSA:

Variable

Security/Safety Sensitive:

NA

FTE

0.60

• Description
• Benefits
• Questions

Description

Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.

Employees at this level have an understanding of specialized markets in order to manage a procurement program, provide administrative assistance in the total operation and administration of a procurement program, and/or manage a functional section of Procurement staff within a procurement office.

Please Note: The salary listed is based on a full-time (37.5/week) schedule. This position is 60% permanent part-time.

Examples of Duties

Approves requisitions for the purchase of goods and services; reviews requisitions for accuracy, specifications and completeness; contacts departments concerning clarifications; verifies that all required approvals have been obtained;

supervises, plans, assigns, and reviews procurement work activities of staff; counsels staff on conduct in procurement; evaluates job performance, and approves or recommends personnel actions;

prepares documents or letters of transmittal for the University Administration or the Board of Trustees to approve requisitions as delegated;

meets with vendor/contractor representatives to determine sources of supply, discuss pricing discounts/contracts and to resolve any problems with a particular vendor/contractor;

responsible for solutions to highly complex functions (such as budgetary planning, relationships with state and federal agencies, procurement planning and bid auditing, pricing, invoicing, reconciliation, etc.) for maximum cost-efficiency in procurement;

coordinates and oversees auditing activities; serves as primary liaison to departments, administrators, and other contacts concerning procurements; monitors and implements policies and procedures for compliance and oversees the preparation of the required documentation;

performs research or investigatory functions in the procurement area (such as assisting users in the development of specifications for a total campus system) and/or in the preparation and administration of contracts;

performs or supervises procurement of highly technical and/or critical items;

approves purchase orders and requisitions involving a major commitment of the institutions resources;

develops and administers (perhaps in conjunction with the head of the department) the procurement departments budget;

administers and trains others in Enterprise Resource Planning (ERP) or related procurement systems;

analyzes and prepares statistical reports, narrative reports, and publications for use in formulating the goals and objectives of the program;

serves on various committees representing the procurement department;

stays abreast of market conditions and delivery lead time to rebid and/or renew a contract;

forecasts demand or creates supply plans that ensure availability of materials or products;

monitors forecasts and quotas to identify changes or to determine their effect on supply chain activities;

defines performance metrics for measurement, comparison, or evaluation of supply chain factors, such as product cost or quality;

analyzes inventories to determine how to increase inventory turns, reduce waste, or optimize customer service;

performs duties of the lower-levels in this series as required;

performs other related duties as assigned.

Qualifications

1. Any one or any combination of the following, totaling four (4) years (48 months) from the categories below of which two (2) years (24 months) must be actual work experience:

A. Work experience performing duties comparable to those performed at the Procurement Officer Specialist level of this series or in positions of comparable responsibility

AND/OR

B. Six (6) months college credit for course work in any field

• 30 semester hours equals six (6) months

• 60 semester hours or Associates Degree equals one (1) year (12 months)

• 90 semester hours equals two (2) years (24 months)

• 120 semester hours or a Bachelors Degree equals three (3) years (36 months)

• Master Degree or higher equals four (4) years (48 months)

NOTE: Possession of a current Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO) from The Universal Public Purchasing Certification Council (UPPCC), or a current Accredited Purchasing Practitioner (APP) certificate, Certified Purchasing Manager (CPM) or Certified Professional in Supply Management (CPSM) from the Institute for Supply Management (ISM) or equivalent certifications may satisfy a portion of the above requirements.

Supplemental Information

Illinois Residency Requirement: Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position.

Tips for Completing a Civil Service Application:

1. To be eligible for the role, ensure that your application includes a complete and detailed employment history that highlights your relevant full-time and part-time work experience, including start and end dates of employment.

2. Relevant part-time work experience will count towards the qualifications for this position and will be converted to full-time equivalence to calculate the total length of experience.

3. Upload all official transcripts to meet the educational requirements. If the job description specifies a minimum number of college hours, transcripts are mandatory for the successful processing of your application.

4. Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application, unless the same proof has already been submitted in a previous application. The required proof of eligibility includes, at a minimum, a copy of the veterans DD214/DD215 form (Department of Defense), NGB22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves).

5. After the position has closed, your application and supporting materials will be reviewed to determine if you meet the minimum qualifications, including any specialty factors associated with this position. Those who qualify will move forward for Civil Service Examination/Testing.

6. Please monitor your e-mail for further information regarding your application. Emails will be generated from info@schooljobs.com.

7. For more information on Civil Service classifications, please visit the SUCSS web site at sucss.illinois.gov

About Civil Service Examination/Testing: The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of application materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, your application will move forward for examination/testing in which you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. This score will be emailed to the email address noted on your application. After the application deadline, the names within the top three scores will be referred to the department for interview.

Sponsorship for work authorization is not available. For more information visit https://policies.siu.edu/policies/employment-non-us-citizens.php

Southern Illinois University Carbondale is an R1 Opportunity University with a statewide economic impact of $2.7 billion dollars. We offer 200+ undergraduate degrees, minors and specializations, 79 master's degrees, and 40 doctoral degrees. Our main campus is 1,136 acres, with additional acreage in University Farms, Touch of Nature Outdoor Education Center, and other facilities. The university is an essential part of the city of Carbondale and an important contributor to the culture of the entire region. While Carbondale includes many of the amenities of urban life, it retains its small-town flavor. Cost of living is considerably lower in the region than similar areas elsewhere, and many employees commute from nearby counties.

The Southern Illinois region is distinct from the rest of the state, boasting considerable natural beauty including the Shawnee National Forest, many state parks, national wildlife areas, and several lakes beloved for recreation. Local foods are readily available in the area, with a variety of eateries and a growing specialized food truck presence. The area is home to the Shawnee Hills Wine Trail, an official wine appellation designation. The wineries extend the cultural reach of the community, hosting live music and continual art exhibits. The campus itself is a microcosm of the area, with a lake and forest on campus, as well as traditional collegiate architecture, quad, and residential halls. Students enjoy outdoor study areas as well as specialized computer labs scattered across campus, including in the three million volume Morris Library. To learn about employee benefits, employee tuition waivers, and find resources about Carbondale and the Southern Illinois region, visit: https://jobs.siu.edu/.

Southern Illinois University Carbondale is an equal opportunity, affirmative action employer dedicated to building a community of excellence, equity, and diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, age, order of protection status, genetic information, marital status, disability, pregnancy, sexual orientation including gender identity, unfavorable discharge from the military or status as a protected veteran. The university will comply with all federal and state nondiscrimination, equal opportunity and affirmative action laws, orders, and regulations.

University employees may be eligible for a variety of State of Illinois benefits. These benefits are administered through the Illinois Department of Central Management Service (CMS). These benefits include: Health Insurance plans (HMOs, OAPs, QCHP and CDHP), Dental Insurance, Vision Plan, Life Insurance, Accidental Death & Dismemberment (AD&D), Supplemental Long Term Disability (LTD), Flex Spending Accounts, MCAP and DCAP, and 457(b) Deferred Compensation Plan.

Eligible employees are required to participate in the State Universities Retirement System (SURS). SURS is the retirement administrator for employees in public higher education in the State of Illinois.

Other benefits available to eligible employees include: Generous paid time-off, 403(b) Supplemental Retirement Plans, and Employee Assistance Program.

SIUC also provides extensive tuition benefits for its employees and their families such as: tuition waiver/application fee waiver for the employee and their dependents, a Legacy tuition rate for children of SIU Alumni, and Civil Service Employee Counsel (CSEC) Education Assistance Program (EAP).

For more information please visit: https://hr.siu.edu/benefits/

01

Describe your experience performing, planning, and overseeing all procurement activities including liaising with departments, administrators, and vendors/contractors, monitoring and implementing policies and procedures to ensure compliance, and preparing and administering contracts:

02

Describe your experience in administering supply chain management activities using enterprise resource planning software to control inventory, gather data and develop reports for review and analysis regarding the procurement of inventory and/or equipment:

03

Describe your experience preparing and analyzing statistical, financial, and/or narrative reports, performance metrics, or other tools of analysis or communications/publications used in the management of procurement activities:

04

Describe your experience overseeing negotiations, renegotiations, and administration of contracts with suppliers, vendors, and other representatives:

Required Question

Employer Southern Illinois University - Carbondale

Address 900 S. Normal Ave

Carbondale, Illinois, 62901

Website https://siu.edu/