Procurement Manager

Gray is seeking a Procurement Manager for the Lexington, KY Office.  Experience in the Construction Industry is required.

Why Gray? 

Gray is a fully integrated design-builder delivering end-to-end solutions across construction, professional services, specialty equipment, and real estate. Since 1960, Gray has grown from a regional contractor to a nationally ranked industry leader, serving top domestic and international companies in the following markets: Manufacturing, Food & Beverage, Data Centers, Advanced Technology, and Distribution. Our integrated approach allows us to deliver value at every phase of a project—from designing and building state-of-the-art facilities to fabricating custom process equipment and implementing advanced automation. 

But what truly defines Gray is our people. Our success is driven by passionate, collaborative team members who take pride in their work, value strong relationships, and are committed to doing the right thing for our customers and one another. At Gray, you’ll find a culture built on teamwork, accountability, and the opportunity to make a meaningful impact. 

“Personal growth precedes Gray’s growth.” – Stephen Gray, President & CEO, Gray, Inc.  

Who we want...

A qualified candidate shall have:

• Minimum 5 years’ experience in project management, or strategic sourcing, supply chain management, and/or bachelor’s degree (equivalent combination of experience and education will be considered)
• Familiarity with purchasing any of the following: Electrical/Switchgear, Mechanical/HVAC, Plumbing/Piping & Equipment, Boilers/Air Compressors, Industrial/Tanks/Pumps, Specialty Process Equipment, Instruments/Controls, Construction Materials (plus but not required)
• Excellent communication, organizational, and leadership skills
• Ability to develop technical and construction language to communicate about the equipment and materials we purchase
• Ability to assist and mentor less experienced procurement team members
• A desire to grow and adapt to the department’s specific needs
• Experience and basic command of the most recent versions of Microsoft Office
• Ability to adapt to new software, such as Procore, Smartsheet, CMIC, Building Connected, Bluebeam, PowerBI (experience is a plus but not required)
• Discipline and motivation to participate in a team environment
• Passion for building relationships, collaborating, and developing professionally
• Commercially awareness, with demonstrated budgeting and cost management experience
• Negotiation and decision-making skills

This position will require being physically present in the Lexington office (hybrid and remote may be considered).

This position has some supervisory responsibilities.

If you are a high achiever striving to exceed expectations in a fast-paced innovative company, then Gray is the place for you.

What we expect…

Responsibilities are expected to be, but are not limited to, the following:

• Support project teams, focusing on equipment and material procurement, to fulfill Gray’s direct procurement responsibilities on large industrial construction projects
• Review shop drawings and submittals to ensure compliance with scope of work
• Manage risk relating to cost guarantees, warranty, and supply of purchases
• Oversee the compiling of purchase orders for internal approval and execution of supplier, sometimes following up by reviewing invoices and tracking payments
• Purchase and monitor the delivery of all needed materials/equipment for projects, ensuring optimum prices, quality, and conformance to specifications
• Read project schedules and interpret key dates, to provide updates and forecast potential issues
• Manage project timelines and mitigate late deliveries, supply chain issues, supplier performance, etc., in coordination with sourcing teams
• Issue change orders to suppliers as required by design and project management
• Prepare various reports (such as progress analysis, schedules, and status reports) to update procurement leadership and manage projects
• Setup and lead weekly meetings between procurement, technical teams, project management, and customers
• In coordination with senior management, establish and enforce best practices in procurement to ensure all equipment is purchased and delivered within budget and time constraints, while monitoring ongoing compliance with purchasing policies and procedures
• Participate in continuous improvement of procurement processes and policies to accommodate changing organizational needs and market conditions

Physical Demands & Work Environment

The requirements listed above are representative of the knowledge, skill, and/or ability required. 

The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the team member is frequently required to stand, walk, sit, use hands, reach with hands or arms, and talk or hear.  They may occasionally be required to climb or balance, stoop, kneel, or crouch.  Normal office environment where noise level is moderate, and temperature/humidity is controlled.   Overtime and some travel may be required.

EEO Disclaimer 

Gray is proud to be an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

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