Procurement Consultant

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, youll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, youll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Indiana Department of Administration (IDOA):

IDOA helps to ensure the smooth function of state government, finding efficient and effective solutions to government-wide needs.

Role Overview:

This role serves as a key technical and operational liaison between PeopleSoft and the State's procurement functions, ensuring seamless system integrations, data accuracy, and alignment between internal workflows and public‑facing solutions. The consultant oversees and maintains ERP access and procurement specific security, supporting user integrity and resolving access‑related issues to keep procurement systems functioning reliably.

The role will lead the Essential Services and Support functions of the team. The position collaborates extensively with the Enterprise Procurement Solutions team, IDOA Procurement, agency partners, and external stakeholders. Core responsibilities include assessing customer needs, identifying and executing resolution paths, coordinating appropriate system access, and supporting compliance objectives across procurement operations.

Success in this role requires the ability to translate complex technical requirements into practical, actionable solutions that support both internal procurement operations and external transparency needs. The individual must be detail‑driven, highly collaborative, and proactive in managing system reliability and customer support.

Key Responsibilities

• Oversee daily procurement‑related system support for PeopleSoft and other IDOA applications to ensure stable, reliable functionality.
• Administer PeopleSoft Procurement access and security, resolving user issues and maintaining strong controls that uphold system integrity and compliance.
• Execute key compliance duties, including transparency postings, RFQ uploads, ticket resolution, and providing policy and process guidance to agency procurement staff to assure compliance.

Top Three Skills Sought

• Technical expertise in ERP systems (specifically PeopleSoft), integrations, and access management.
• Strong investigative problem‑solving and analytical capabilities, with the ability to assess issues and implement effective resolutions.
• Excellent collaboration and customer service skills, with the ability to work cross‑functionally and communicate complex information clearly.

Additional Position‑Specific Details

• Advanced proficiency in Excel is essential for reporting, analysis, and troubleshooting.
• A growth mindset and curiosity to learn are critical, given the evolving nature of procurement systems and digital initiatives.
• This role plays a key part in advancing the agency's digital strategy and operational excellence by supporting system reliability, compliance, and user experience.

Salary:

The salary for this position traditionally starts at $67,314.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

A Day in the Life:

The essential functions of this role are as follows:

• Support and provide oversight for all purchasing and sourcing of commodities and professional services at Executive Branch Agencies.
• Provide support for travel, credit card purchases, PO review/approval, and related PeopleSoft modules.
• Source, negotiate and manage all statewide contracts benefiting multiple state entities.
• Provide direction, guidance and assistance to agency staff, vendors, and other stakeholders related to procurement.
• Resolve problems related to the administration of contracts.
• Analyze information, prepare response, and take any necessary action with vendor, agency, or employee.
• Serve as liaison between vendors, the agency, and employees.
• Maintain vendor contacts to investigate discrepancies, exchange information and resolve issues.
• Troubleshoot problems related to procurement including system issues or discrepancies.
• Provide input on solutions and suggestions for improvements to administration and execution of contract management, procurement, and supplier performance.
• Create and interpret complex quantitative and qualitative analysis, form hypothesis, synthesizing conclusions, and assisting to implement change.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without.

This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.

What Youll Need for Success:

Individuals in this role should minimally be able to articulate or demonstrate the following:

• Advanced knowledge of the principles of complicated contract management and negotiation is required.
• Ability to perform client relationship development, problem identification, analysis, and resolution, data-intensive analysis, negotiate contracts, and resolve conflicts.
• Ability to draft complex contracts for commodities and services with limited assistance.
• Experience with and/or knowledge of PeopleSoft E-Procurement or another ERP (Enterprise Resource Planning) Procurement and Financial system is preferred.
• Ability to apply knowledge/expertise of contract management principles to various commodities and services is required.
• Ability to work independently, anticipate problems and initiate corrective action.
• Ability to effectively plan and organize work of section.
• Ability to delegate work, set clear direction, and manage workflow.
• Ability to effectively give feedback, provide guidance or corrective action, coach, and develop employee skillsets.

A degree is not required. However, at least 7+ years of experience in vendor/contract management, supplier performance, sourcing, or procurement experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.

Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports:

This role may provide direct supervision for one or more staff members.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans

• Wellness Rewards Program: Complete wellness activities to earn gift card rewards

• Health savings account, which includes bi-weekly state contribution

• Deferred compensation 457(b) account (similar to 401(k) plan) with employer match

• Two (2) fully-funded pension plan options

• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:

• 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers

• Up to 15 hours of paid community service leave

• Combined 180 hours of paid vacation, personal, and sick leave time off

• 12 paid holidays, 14 on election years

• Education Reimbursement Program

• Group life insurance

• Referral Bonus program

• Employee assistance program that allows for covered behavioral health visits

• Qualified employer for the Public Service Loan Forgiveness Program

• Free Parking for most positions

• Free LinkedIn Learning access

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.