PROCUREMENT ASSISTANT - SHERIFF

PROCUREMENT ASSISTANT - SHERIFF

Salary

$45,903.65 - $50,494.02 Annually

Location

212 Deming Way, Summerville, SC 29483, SC

Job Type

FULL-TIME

Job Number

02452

Department

SHERIFF

Opening Date

07/28/2026

Closing Date

8/14/2026 5:00 PM Eastern

• Description
• Benefits
• Questions

Description

The purpose of the class is to purchase materials and supplies; to book training and accommodations; and to process accounts payable for both the Sheriffs Office and the Detention Center under the supervision of the Sheriffs Finance Manager. This class with also be backup for the Finance Manager. This class plans, organizes and implements programs (fixed assets, project accounting, etc.) within major organizational policies and reports program through reports and conferences.

Duties

ESSENTIAL JOB FUNCTIONS

• Performs advanced and complex work in the procurement of goods and services for both the Sheriffs Office and the Detention Center; maintains contacts with vendors for the procurement of goods, services and supplies; assists supervisors with locating capable vendors for services and supplies; and negotiates with vendors to resolve purchasing issues or for price breaks.
• Acts as a backup in the absence of the Sheriffs office Finance Manager.
• Assists in the preparation of the Sheriffs Office and Detention Center annual department budgets; monitors and reviews expenditures and unencumbered balances; reviews and evaluates department operating and capital budget expenditures and variations; and evaluate proposals and budget requests.
• Audit fees that have been collected.
• Processes invoices for assigned accounts; communicates with vendors and County personnel/officials regarding invoices; resolves discrepancies and expedites the accounts payable process as necessary.
• Assists in formal bid solicitations and other special projects.
• Audits and processes billings, expenditures and other accounts payable transaction documents; submits department revenue to the Treasurers Office.
• Maintains accurate documentation of transactions and current status of accounts.
• Prepares periodic reports as required by the Sheriff and his/her Command Staff.
• Makes travel/training arrangements for the Sheriffs Office and the Detention Center employees.
• Verifies available funds for department purchase requests.
• Communicates with vendors as necessary to expedite deliveries; resolves shipping/invoicing discrepancies and problems with product quality.
• Reviews and posts payments to appropriate accounts; verifies account balances.
• Provides outside auditors with proper documentation of accounting transactions.
• Assists in reconciling bank statements and accounts.
• Verifies the accuracy and completeness of accounting records and reports prepared by co-workers and/or received from other departments.
• Verifies reimbursements from other vendors (training refunds and reimbursements; hotel room cancelations).
• Assists in managing the use and maintenance of the departments computer systems and software.
• Receives and responds to inquiries, concerns, complaints and requests for assistance in areas of responsibility.
• Purchases and maintains adequate inventory of office supplies.
• Processes, copies, indexes, files, transmits and/or maintains various financial, legal and/or administrative documents.
• Performs general clerical duties as required including, but not limited to, typing reports and correspondence, copying and filing documents, entering and retrieving computer data, sending and receiving faxes, processing mail, etc.
• Prepares complex and confidential correspondence, memoranda, reports, etc.
• Attends training, meetings, seminars and/or workshops as required to enhance job knowledge and skills.
• Performs other related job duties as assigned.

Qualifications

Education and Experience:

Associate degree in accounting or bookkeeping with emphasis in bookkeeping, accounting or a closely related field preferred or equivalent work experience.

Requires at least four (4) years of related work experience.

Special Qualifications:

None.

Additional Requirements

WORK ENVIRONMENT

Work is performed in a safe and secure work environment that may periodically have unpredicted requirements or demands.

Dorchester County has the right to revise this job description at any time. This description does not represent in any way a contract of employment.

Position Type and Expected Hours of Work

This is a full-time position; typical work hours and days are Monday through Friday, 8:30 a.m. to 5:00 p.m. Some flexibility in hours is allowed, but employees must be available during the "core" work hours of 9:00 a.m. - 4:00 p.m. and must work 40 hour each week to maintain full-time status. This is a safety sensitive position and employees holding this position have the responsibility for their own safety and the safety of others. This position is subject to random drug testing.

For more information on Dorchester County Government please view the information below:

https://www.dorchestercounty.net/index.aspx?page=227

Benefits for County Employees

County Employees may be eligible for a variety of State benefits associated with their employment. From a comprehensive health and dental insurance program, to generous annual and sick leave policies, to a solid and secure retirement system.

Healthcare Benefits

(Full-time employees)

Dorchester County is a part of the State Benefits Program. The State program offers its employees a comprehensive health and dental program, along with a wide array of supplemental insurance programs. South Carolina has long been committed to providing its employees the best possible insurance benefits at the greatest possible value. Weve maintained that commitment, too, even in the face of healthcare costs that continue to soar. You may refer to the link for more information.

www.eip.sc.gov/

Retirement Benefits

In addition to our health and dental insurance programs, all county employees are a part of the South Carolina Retirement System. These programs are designed to help provide county employees secure retirement alternatives that will best meet their needs. You may refer to the link for more information.

http://www.retirement.sc.gov/

Workplace Benefits

In addition, county employees may be eligible for other benefits, such as holidays, annual leave, and sick leave.

Note: The above benefits are available to most county employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some, or none of these benefits based on the benefits associated with each position. For these positions, please contact the hiring agency to determine what benefits may be available for the particular position.

01

The following Supplemental Questions are specific to the position for which you have applied to assist the hiring manager in screening applications for specific experience being sought. Please be specific in answering these questions as they will be used to evaluate which applications will be given further consideration in the process. Do not answer "see resume" or "see application" as these are not valid answers or copy and paste the same answers. Please note that if you are invited to be interviewed by the department, your responses to the following questions may be subject to verification. I understand and will answer the following supplemental questions completely and thoroughly.

• Yes
• No

02

Do you have at least an Associate degree in accounting or bookkeeping with emphasis in bookkeeping, accounting or a closely related field preferred or equivalent work experience.

• Yes
• N

03

In addition to the above, do you have at least (4) four years of related work experience? If you used related experience, you must have an additional 4 years of related experience and must be documented within the application.

• Yes
• No

04

In order to be qualified for this position, you must be detail oriented and able to multitask. Do you feel that you meet these qualifications?

• Yes
• No

05

Briefly describe your experience working with budgets to include monitoring expenditures and balances and proposed budget items.

06

Briefly describe your experiences working with accounts payable, generating accounts payable checks and void checks when needed.

07

Briefly describe experience working with the procurement of goods, services, and supplies, and resolving issues with vendors when required.

08

Name the accounting and/or financial software you have experience and years of experience utilizing software.

09

How would you rate your Microsoft Office Suite skills from 1 - 5? 1 (little or no exp.) and 5 (Outstanding)

10

Rate your skill in Excel -from (1 - 5) - 1 (little or no exp). and 5 (outstanding)

11

Please provide an explanation of any periods of unemployment that are 30 days or longer. Indicate N/A if you have not experienced any periods of unemployment. Also, indicate timeframe of unemployment under work history.

Required Question

Employer Dorchester County

Address 201 Johnston Street

St. George, South Carolina, 29477

Phone 843-832-1640

Website http://www.dorchestercountysc.gov