Procurement and Contract Administrator I/II - Sheriff's Office (County Promotional Only)

The San Mateo County Sheriff’s Office is seeking highly motivated and detail-oriented professionals for the position of Procurement and Contract Administrator I/II to support the Department’s centralized procurement and contract administration function. Working under the direction of the Administrative Services Manager I, this position plays a key role in ensuring procurement and contract activities are conducted in compliance with County, State, and Federal requirements while supporting the operational needs of the Sheriff’s Office.

The Procurement and Contract Administrator I/II is responsible for coordinating and administering procurement and contract activities throughout the contract lifecycle, including solicitation, contract development, execution, monitoring, amendments, and closeout. The position works closely with program staff, County departments, vendors, contractors, and external agencies to ensure contracts are properly developed, administered, and monitored for compliance with applicable requirements.

This is a highly collaborative and analytical position requiring strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will provide technical guidance and support to staff on procurement and contract administration processes, maintain contract tracking and reporting systems, and assist in the development and implementation of effective administrative controls and business practices.

The ideal candidate will demonstrate strong knowledge of public-sector procurement and contract administration, possess excellent communication and problem-solving skills, and have experience coordinating complex agreements and procurement activities involving multiple stakeholders.

 The ideal candidate for this position will have or be:

• Experienced in public-sector procurement, contract administration, and regulatory compliance.
• Knowledgeable of County, State, and Federal procurement requirements, contracting standards, and administrative policies.
• Skilled in administering the full contract lifecycle, including solicitation, contract development, execution, monitoring, amendments, renewals, and closeout.
• Experienced in reviewing and monitoring contracts to ensure compliance with contract terms, reporting requirements, and applicable regulations.
• Skilled in preparing scopes of work, solicitations, contract documents, amendments, reports, and related administrative materials.
• Strong in analytical thinking, with the ability to evaluate operational issues, identify risks, and develop practical solutions and recommendations.
• Skilled in interpreting policies, procedures, and regulations and communicating requirements clearly to staff, management, vendors, contractors, and external agencies.
• Able to manage multiple priorities, competing deadlines, and a high volume of contracts and procurement activities.
• Effective in building and maintaining productive working relationships with County departments, vendors, governmental agencies, and other stakeholders involved in procurement and contract administration activities.
• Highly organized, detail-oriented, and committed to providing excellent customer service and responsible stewardship of public resources.

There is currently one vacancy within the Fiscal Services Bureau of the Sheriff’s Office.
  
NOTE: The eligible list generated from this recruitment may be used to fill future extra-help, term, unclassified, and regular classified vacancies.