Procurement Analyst I (P-Card Program Administrator)

Frederick County Government

Frederick, MD

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JOB DETAILS

SALARY

$65,105.85–$110,679.95 Per Year

SKILLS

Analysis Skills, Auditing, Billing, Business Administration, Card Processing, Childcare, Chiropractic, Co-Payments, Contract Management, Customer Support/Service, Dental Insurance, Diversity, Documentation, Emergency Care, Employee Benefits, File Maintenance, Finance, Flexible Spending Accounts, Government, Health Insurance, Health Maintenance Organization (HMO), Health Plan, Healthcare, High School Diploma, Hospital, Human Resources, Internal Audit, Legal, Life Insurance, Military, PCard Transaction, People Management, Physical Demands, Policy Development, Preferred Provider Organization (PPO), Prepare Correspondence, Prescription Drugs, Presentation/Verbal Skills, Pricing, Primary Care, Problem Solving Skills, Procedure Development, Psychiatry and Mental Health, Purchase Orders, Purchasing/Procurement, Reconciliation, Record Keeping, Regulations, Reporting Skills, Retirement Plan, Statistics, Training/Teaching, Tuition Fees, Urgent Care, User Documentation, Vendor/Supplier Selection, Writing Skills

LOCATION

Frederick, MD

POSTED

3 days ago

Procurement Analyst I (P-Card Program Administrator)

Salary

$65,105.85 - $110,679.95 Annually

Location

Winchester Hall - Frederick, MD

Job Type

Full-time Regular

Job Number

FY26-00642

Department

Procurement and Contracting

Opening Date

07/22/2026

Closing Date

8/5/2026 4:00 PM Eastern

FLSA

Exempt

Description
Benefits
Questions

JOB INFORMATION

Exempt; full-time; 40 hours per week; 7:30 a.m. - 4:30 p.m.; partial telework may be available in accordance with Division policies; full benefits

Under the supervision of the Director or Assistant Director, the P-Card Program Administrator manages Frederick County Government's Purchasing Card (P-Card) Program in compliance with all established policies and procedures. The Administrator trains cardholders and supervisors, serves as the primary liaison to the County's P-Card vendor, and oversees the authorization, control, and monitoring of P-Card activity. Responsibilities include responding to inquiries, resolving issues, conducting new and annual p-card trainings, completing daily, weekly, and monthly internal processes, and auditing statements and transactions to ensure accurate and accountable program operations.

NOTE: Please note that the upper pay range reflected in the job posting reflects possible wage rates for internal County transfers and promotions, which are calculated per County policy. For external hires, offers are made at the base wage rate.

Frederick County Government values the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members. If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to Frederick County Government today.

TOTAL COMPENSATION PACKAGE:

Frederick County offers an extensive compensation package to reflect how highly we value our employees. The following is what you can expect in your first year as a full-time benefited Frederick County Government employee.

11 days of Vacation leave with increase after 2 years of employment
15 days of Sick leave with unlimited annual carryover
11 paid holidays, plus 2 additional floating holidays (10 and 11 month employees may not receive all holidays)
Day 1 coverage of comprehensive Medical Insurance Plan options to include generous County Health Savings Account (HSA) contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending
Employee Health Center with no or low-cost primary and urgent care
100% County paid 2x annual salary Group Term Life Insurance and Accidental Death & Dismemberment (AD&D) benefit
County and Employee funded Defined Benefit Pension Plan
Vesting after 5 years of service
Additional service credit for eligible previous public service, military service, etc.
Work/Life balance programs include: Employee Assistance Program and Employee Wellness Program
Generous Tuition Reimbursement Program
Other employee-paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, Lifetime Benefit with Long Term Care plan

NOTE: Benefited employees will accrue service and leave based on the FTE and/or hours worked per calendar year.

For more information, visit our benefits page on the Frederick County Government job opportunities webpage.

ESSENTIAL DUTIES AND JOB RESPONSIBILITIES

Ensure enrollment forms are completed properly, authorize and issue P-Cards to approved Cardholders, and maintain files
Manage all P-Card accounts: account set-up and closing, set/monitor account dollar limits and all other account controls
Monitor and audit purchasing card transactions throughout each billing cycle to identify audit exceptions i.e. circumvention, inappropriate procurement activities, charge for taxes, etc. Maintain accurate and detailed record keeping for all card holders
Ensures purchasing card transactions are made according to policy and procedures, and applicable regulations. Establish card restrictions, revoke cards per the terms and conditions of FCG policies and procedures
Establish, enforce and maintain policies and procedures for the issuance, usage, termination of purchasing cards. Conduct training with divisions and departments on the proper usage of FCG credit card and approve transactions as needed
Assist in special projects as needed, including but not limited to, system enhancements, program expansion and upgrades
Assist in preparation of correspondence to vendors, internal departments. Serve as liaison between JP Morgan and FCG employees
Coordinate issues that arise from P-Card purchases/payments on behalf of FCG cardholders
Act as the FCG liaison to the P-Card vendor
Create and maintain the Procurement End User Manual, update as appropriate
Recommend program modifications in order improve and utilize program features
Track P-Card activity by cardholder and department
Handle card security issues, such as fraud, compromised accounts, stolen/lost cards by working with cardholders and the P-Card vendor
Set up reconciliation schedules for cardholders
Coordinate reconciliations of the cardholders transactions within INFOR
Prepare reports for management on P-Card statistics on a monthly, quarterly and annual basis
Perform other related duties as required

To perform this job successfully, an employee must be able to perform all essential functions satisfactorily. Any employees position may not be assigned all functions or equipment listed above, and the examples may not cover all functions or equipment that may be assigned. Reasonable accommodations may be provided to enable individuals with disabilities to perform their essential functions.

QUALIFICATIONS AND REQUIREMENTS

The qualifications/requirements, knowledge/skills/abilities and physical requirements or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Bachelors degree in business administration, finance, or a related field

Substitutions for the above-listed required education and experience are an Associates Degree in business administration, finance, or a related field with 2 years experience in procurement analysis, contract administration, or a related field; or a High School Diploma (or equivalent) and 4 years experience in procurement analysis, contract administration, or a related field.

KNOWLEDGE, SKILLS AND ABILITIES

A successful incumbent operating in this role displays the following:

Basic knowledge of procurement and purchase card and contract policies, processes, and procedures
Basic knowledge of procurement and purchase card methods, documentation, solicitation, and contract administration
Basic knowledge of research techniques
Skilled in procuring goods and services
Skilled in customer service
Skilled in written and spoken communication
Skilled in contract, vendor pricing, and procurement research
Ability to process purchase orders and requisitions
Ability to assist with procuring goods and services
Ability to draft procurement and other various documents
Ability to provide guidance to others on procurement matters

PREFERENCE MAY BE GIVEN FOR:

Experience managing a public-sector P-Card program
Experience in public purchasing processes
Experience using INFOR Lawson
Experience using JP Morgan Chase PaymentNet
Experience conducting statement audits and reviewing transactions

PHYSICAL REQUIREMENTS/WORKING CONDITIONS

While working in this position, the employee is required to consistently sit
While working in this position, the employee is required to consistently work indoors

ADDITIONAL INFORMATION / EXAMINATION PROCESS

KIND OF EXAMINATION (may include):

An evaluation of training and qualifications
One or more interviews

Frederick County Government is committed to providing an inclusive work environment and complies with all applicable laws and regulations regarding workplace accommodation, including for individuals with disabilities. Applicants who require reasonable accommodation during the application and hiring process may contact the Talent Acquisition section of Human Resources. Inquiries about accommodations can be sent to Recruitment@FrederickCountyMD.gov

Retirement Plan:

A defined benefit retirement plan is provided for all regular County employees. Employees are automatically enrolled in either the Uniformed Plan (5 year vesting) or the Non-Uniformed Plan (5 year vesting, effective 07/01/2024) depending upon position classification. The majority of support for the plan is provided by the County; however, employees are required to make a mandatory pre-tax contribution towards their benefit. Retirement benefits are payable at normal, early or delayed retirement. Retirement benefits are also payable upon termination and in the event of death or disability.

Health Insurance:

County employees have a choice of two medical insurance plans, an In-Network (HMO) Plan or a High Deductible medical plan with a Health Care Savings Account, to provide coverage for medical and surgical expenses, hospital and emergency care expenses, mental health expenses and prescription drugs. The County and participants share in the cost of the health insurance with the employee having the benefit of pre tax contribution deductions. Medical insurance goes into effect on the first day of active employment.

Dental Insurance:

Employees may select coverage from one of three dental plan options, ranging from a PPO plan to a dental HMO plan. Coverage includes preventive care, fillings, crowns, bridges and dentures, and the cost of dental insurance is shared by both the County and the employee. Dental insurance goes into effect on the first day of the month that follows the eligible employees completion of 30 days of active employment

NOTE: Employees working 75% or greater of a 35 or 40 hour position are eligible for health & dental insurance.

Flexible Spending Accounts:

The Flex Spending plan allows employees to pay health and day care expenses with pre-tax dollars. Employees may set aside part of their salary in a special account that can be used throughout the year to reimburse themselves for out-of-pocket medical expenses. The maximum contribution is $3,400 per year for Health Care Spending and $7,500 for Dependent Care Spending (work-related day care expenses). Examples of expenses that can be reimbursed for Health Care Spending include, but are not limited to: deductibles, co-payments, dental fees, chiropractors services, and eyeglasses / contact lenses.

Life Insurance:

Employees are insured for 2 times their annual salary in case of death plus 2 times their annual salary for accidental death. Employees do not contribute to the premiums for this coverage. A Supplemental Life Insurance is also offered to regular County employees. The plan allows employees to purchase individually owned term life insurance for themselves, their spouse, and their dependents.

Savings Plan - Deferred Compensation:

The County offers a Section 457 Plan. Deferred compensation plans allow participants to save for retirement in either a pre tax or post tax (Roth) investment account. Contributions are invested at the employees direction into one or more of the variety of investment options offered by the plan. Changes may be made to the contribution levels, investment options, etc. at any time. Contribution maximums are set each year by the IRS.

Educational Reimbursement Program:

County employees who have successfully passed their probationary period may apply for education reimbursement for courses that can improve or develop an employees capabilities related to their current job or for a promotional opportunity within Frederick County Government. The benefit also covers the costs of job-related non-credit courses. If the employee receives a grade of at least a C, or successfully passes a non-credit course, the County reimburses the employee 75% of the costs of tuition, fees and books. If an employee doesnt remain employed with Frederick County Government for two years after a class is taken, the benefit needs to be reimbursed to FCG.

Employee Assistance Program:

This confidential assessment, referral and counseling service is available at no cost to all employees who may need help with a personal or job-related issue or concern.

Leave

Annual Leave - Employees are eligible to use Annual Leave after their 6 month probationary period. Annual Leave accrues as follows: Years of service days per year

0 - 2 years 11 days

2 - 10 years 17 days

10 + years 24 days

Sick Leave - Employees will earn sick leave at a rate of 15 days per calendar year.

Sick Leave may also be used for illness of an employees child, dependent, spouse, parent or parent-in-law. There is no limit on the amount of sick leave accumulated. Unused Sick Leave may be used for additional credit in the pension plan at the time of retirement.

NOTE: Regular benefited part-time employees earn annual and sick leave on a pro-rated basis based on their actual number of hours worked biweekly up to their assigned number of regularly scheduled work hours.

Other available types of leave include, but are not limited to, Family Medical Leave, Bereavement, Jury, and Military.

Holidays:

The County observes 10 holidays every year and 11 are observed on years of General Elections.

For additional information on Frederick County Governments benefits package, please visit the Division of Human Resources website at www.FrederickCountyMD.gov.

All hires before January 1, 2012, will follow the all benefit and leave rules as described in the Personnel Rules amended October 3, 2013.

Your application, which includes any associated supplemental questions, must be complete at the time of submission and must clearly articulate the required work experience relevant to the position for which you are applying. The experience you indicate in your responses to the supplemental questions must also be described, in detail, on the Work History section of this application. Your application may be considered incomplete if vague descriptions of experience are included or if you cite experience in your supplemental question response that is not included on the Work History section of this application. When considering work history, 1 year of employment = 2,080 hours. If Human Resources staff is unable to confirm your related work experience based on the information submitted, or if you state "see resume" as your response, your application may not be considered further.

I have read and acknowledge the above instructions.

Which best describes your level of education?

High school diploma or equivalency
Some college
Associates degree received
Bachelors or advanced degree received

Was your college degree field of study in business administration, finance, or a related field?

How many years of experience in procurement analysis, contract administration, or a related field do you have?

Less than 2 years experience
2 years experience
3 years experience
4 or more years experience

Please provide details regarding that work history in the text area below. The work history details provided should include the employer or organization name, dates of employment/service and the duties you performed. NOTE: When considering work history, 1 year of employment = 2,080 hours. If Human Resources staff is unable to confirm your related work experience, based on the information submitted, you will not be considered further.

Do you have experience managing a public-sector P-Card program?

Do you have experience in public purchasing processes?

Do you have experience using INFOR Lawson?

Do you have experience using JP Morgan Chase PaymentNet?

Do you have experience conducting statement audits and reviewing transactions?

Required Question

Employer Frederick County Government

Address 12 East Church Street

Frederick, Maryland, 21701

Phone 301-600-1070

Website http://www.FrederickCountymd.gov/jobs

Procurement Analyst I (P-Card Program Administrator)

Frederick County Government

Frederick, MD

About the Company

Frederick County Government

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