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Processing Assistant II, Historical Manuscripts & Archives

University Of Southern Mississippi

Hattiesburg, MS

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JOB DETAILS
SKILLS
Communicative Disorders, Computer Engineering, Conservation, Data Collection, EAD, Economic Development, Emerging Technology, Environmental Monitoring, Identify Issues, Information Technology & Information Systems, Internet Security, Library and Information Science, Lift/Move 25 Pounds, Nursing, Nutrition, Order Processing, Problem Solving Skills, Proofreading, Record Keeping, Research Skills, Special Collections, Sports, Sports Science, Training/Teaching, University Library
LOCATION
Hattiesburg, MS
POSTED
5 days ago
Processing Assistant II, Historical Manuscripts & Archives

The University of Southern Mississippi is currently accepting applications for the position of Processing Assistant II, Historical Manuscripts & Archives.

Position Details

Location
Hattiesburg

118 College Drive
Hattiesburg, Mississippi, 39406-0001
United States

Division
McCain Library and Archives

Position Type
Staff

Employment Status
Full Time

Grant Funded
No

Salary Range
11.50 - 11.50

Pay Grade

N01

Posting Close Date
Open Until Filled

Special Instructions to ApplicantsReview of applications will begin two weeks after posting and will continue until position is filled. Please attach cover letter and transcripts to application packet.

Applicants must be currently authorized to work in theUnited States on a full-time basis without the need for visa sponsorship. TheUniversity will not sponsor applicants for work visas (e.g., H-1B).
Job SummaryArranges and describesmanuscript collections under the direction of the Assistant Curator, HistoricalManuscripts. Conducts research on biography/history of donor/donatingorganization. Contributes, expertly searches and retrievesrecords from several complex archival and library systems such asArchivesSpace, Preservica, LibApps, and Alma. Communicates with donors as required. Provides reference service forpatrons in the Cleanth Brooks Reading room.

PrimaryJob Duties and Responsibilities

  1. Arranges manuscript collections in accordance with accepted archival principles of provenance and original order. Develops processing plan in collaboration with the Assistant Curator. Identifies and maintains record series. Imposes order as needed. Identifies and sequesters confidential materials in the manuscript collections to ensure that access restriction procedures are followed; weeds non-record materials; separates and intellectually links resolves routine problems, identifies and refer complex problems to supervisor. Compiles monthly progress reports.
  2. Describes manuscript collections in accordance with accepted archival practice. Creates objective, pertinent, and concise finding aids for the collections, including traditional and online EAD-compliant finding aids utilizing ArchivesSpace. Researches donor or donating organization to write biographical or historical entries in finding aid. Communicates with donors as appropriate to gather information on the collection.
  3. Provides reference service for patrons in the Cleanth Brooks Reading room. Records statistics in LibApps.
  4. Provide reference service for patrons in the Cleanth Brooks Reading Room. Track orders for digital images. Submit digitization requests to the Digital Lab. Obtain patron's and curator's signatures on Intent to Publish form. Calculate payment based on fee schedule. Invoice patron, accept payment, and submit invoice with payment to Special Collections Specialist.
  5. Assist in environmental monitoring of the storage and conservation areas.
  6. Completes special projects and other duties including but not limited to assisting in the shifting to materials and with special events. Participates in University Library committees and groups.


Minimum Qualifications
High SchoolDiploma or GED.

Knowledge, Skills & Abilities
  • Familiarityworking with primary source material.
  • Excellentresearch skills.
  • Excellentwriting and proofreading skills.
  • Ability to organize primary sourcematerial in accordance with archival principles of arrangement and description.
  • Ability to handle and move objects upto 25 pounds.
  • Abilityto perform detailed tasks with a high degree of accuracy.
  • Abilityto help patrons use library or archival resources.

Preferred Qualifications
Master'sdegree in Library and Information Science or Bachelor's degree in library andinformation science with archival studies coursework or six months experiencein archives.
Knowledgeof local and Mississippi history.
Sixmonths' experience in archives.
Familiaritywith archival descriptive standards such as MARC, EAD, DACS and Dublin Core.
Knowledgeof basic preservation measures.
Threemonths' experience interacting with public.

About The University of Southern Mississippi
Since our founding in 1910, The University of SouthernMississippi has remained dedicated to preparingstudents for success. We deliver programs to more than 13,000 studentsin Hattiesburg and Long Beach, at teaching and research sites across theMississippi Gulf Coast, as well as online. Weare a community-engaged Carnegie R1 university, earning distinction as one ofthe nation's leading research institutions.

Southern Miss is known for pioneering work inpolymer science, ocean science, spectator sports safety and security, and bringinglanguage to children with communication disorders. We are also a nationalleader in a broad range of disciplines, including cybersecurity, hydrography,nutrition, aquaculture, kinesiology, and economic development, among others.

We produce graduates ready to enterfields that are leading the way in emerging technologies through programs suchas computer engineering, information technology, and ocean engineering. We're developing the next generation ofbusiness leaders, while also responding to critical workforce shortages byproducing skilled professionals in education and nursing. With a tradition ofexcellence in the arts, we are one of only 36 public institutions in the nationaccredited in four major areas of the arts. Home to the Golden Eagles, ourstudent-athletes compete in 17 NCAA Division I sports. With a culture marked by passion andpersistence, Southern Miss is delivering graduates who are ready for life. For more information, visit www.usm.edu.

The University of Southern Mississippi is an equal opportunity employer, and all qualified applicants will receive consideration for employment. EOE/VETS/DISABILITY.

About the Company

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University Of Southern Mississippi