Private Events Support Assistant

Private Events Support Assistant

The Private Events Support Assistant provides behind-the-scenes, day-of operational support to the Event Lead and Sales Manager. This is an internal-facing support role, not a client-facing position. The primary function is to fill gaps, keep the event space event-ready, and handle the small but critical tasks that keep an event running smoothly. This person takes direction from the Sales Manager and/or the Event Lead and jumps in where needed, whether that's putting out signage, doing a last-minute vacuum, distributing equipment to venue-hired vendors, or handling any setup task that needs attention before doors open.

Essential Duties and Responsibilities

• Conduct a walkthrough of all event spaces after vendor load-in and address any areas that need attention before doors open
• Turn on lights and confirm correct scenes or presets are set per the Event Lead's direction
• Confirm HVAC is on and functioning; alert the Event Lead if there are any issues
• Wipe down tables, chairs, and surfaces after vendor load-in
• Vacuum or spot clean as needed to ensure spaces are guest-ready
• Place event signage, table numbers, menus, and printed materials in designated locations
• Remove and store all signage and materials at the end of the event
• Restock restrooms or common areas as needed prior to event start
• Greet venue-hired vendors and direct them to the appropriate areas as instructed
• Distribute venue equipment to vendors as needed — walkies, cords, or other supplies
• Act as a runner between the Event Lead and on-site vendors to relay information or deliver items
• Assist with last-minute table and chair reconfigurations as directed
• Provide directional assistance for event parking on an as-needed basis
• Stay available throughout the event to fill gaps and handle any tasks assigned by the Event Lead
• Collect and store venue equipment and materials at the conclusion of the event
• Report any issues, damage, or leftover items to the Event Lead before departing

Qualifications

• Prior experience in events, hospitality, or a support role preferred but not required
• Ability to take direction well and work efficiently without close supervision
• Strong attention to detail — notices what's out of place and fixes it
• Reliable, punctual, and professional in appearance
• Comfortable working in a fast-paced environment and pivoting quickly
• Ability to be on your feet for extended periods and perform light physical tasks
• Ability to lift and move chairs and tables as needed — occasional light to moderate lifting may be required
• Flexible availability including evenings, weekends, and holidays
• Team-oriented with a low-ego, get-it-done attitude