Primary School Secretary

Reports To: Building Principal

Job Goal: Work as support personnel to the Principal. Portray a positive image for the school.

Qualifications:

• High school diploma or equivalent. One year of business training or related experience preferred.
• Knowledge of modern office practices and procedures.
• Knowledge of and ability to prepare proper business correspondance.
• Knowledge of proper filing methods and procedures.
• Ability to operate standard office equipment, including copy machine, fax machine, and computer.
• Good English skills.
• Ability to perform clerical work requiring accuracy and speed.
• Ability to make mathematical computations.
• Ability to type from clear copy at a speed of 50 words per minute.
• Fingerprinting and background check is required.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Performance Responsibilities:

• Answer telephone, take messages, relay information, and answer inquiries.
• Assist principal, staff, students, and community members as needed.
• Perform computerized school administration duties (enroll sudents, schedule students, compile grades, print and issue report cards, keep demographic information current, process withdrawals, etc.)
• Keep records and contact information up to date.
• Keep records in a manner presentable to state auditors.
• May be required to assist with breakfast and lunch programs.
• Independently or in accordance with general instructions compose correspondance, type bulletins, etc.
• File and maintain student records including immunization records. Prepare immunization report and annual ethnic report. Work with health department to immunize deficient enrollees. Provide district office with monthly enrollment statistics.
• Administer first aid to injured students. Notify parents of injury when necessary.
• Supervise students who are in the office for discipline or other reasons.
• Handle mail.
• Assist in planning, dispersing, and maintaining building budget.
• Schedule parent/teacher conferences for Fall & Spring.
• Order supplies including annual school supply order.
• Prepare purchase orders.
• Responsible for payroll sheets.
• Perform such other duties as may be assigned by the principal.

Terms of Employment:

• Salary: Per 26-27 PSE Salary Schedule
• Affiliation: PSE
• Evaluation: Annually