Pre-Award Research Administrator

George Mason University

Fairfax, Virginia

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JOB DETAILS

SKILLS

Analysis Skills, Background Investigation, Budget Management, Budgeting, Contract Management, Cross-Functional, Customer Support/Service, Data Analysis, Financial Compliance, Financial Management, Financial Services, Grant Administration/Management, Grant Writing, High School Diploma, Interpersonal Skills, Just in Time (JIT), Maintain Compliance, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word, Problem Solving Skills, Proofreading, Proposal Writing, Quality Metrics, Regulations, Regulatory Submissions, Research Administration, Research Contracts, Research Grants, Time Management, Transportation Routing, University/School Regulations

LOCATION

Fairfax, Virginia

POSTED

4 days ago

Department: Col of Engineering and Computing

Classification: Financial Svcs Specialist 1

Job Category: Classified Staff

Job Type: Full-Time

Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)

Location: Fairfax, VA

Workplace Type: Hybrid Eligible

Sponsorship Eligibility: Not eligible for visa sponsorship

Pay Band: 04

Salary: Salary starting at $60k, commensurate with education and experience

Criminal Background Check: Yes

About the Department:

The function of the Research Administration team, in the Office of the Dean, within the College of Engineering and Computing (CEC), is to support faculty in proposal submission, financial management and compliance of their research grants and contracts in an efficient manner, and with a customer-service focus.

About the Position:

The Pre-Award Research Administrator is responsible for managing pre-award activities for an assigned portfolio of grants and contracts for departments or centers within the College of Engineering and Computing using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills. The Pre-Award Research Administrator manages the day-to-day operations and objectives in support of the assigned portfolio, contributes information and ideas related to areas of responsibility as part of a cross functional team, and ensures effective and efficient workflow and adherence to quality standards for staff/program and self.

Responsibilities:

Sponsored Research:

Follows and adheres to processes and activities related to pre-award function;
Performs pre-award activities for a department or center within the College of Engineering and Computing;
Pre-award activities include, but are not limited to, assisting faculty/PI in the development, preparation, and submission of grant and contract proposals;
Ensures all applications meet agency and university guidelines and published timetables and deadlines, including management of the Just-In-Time process; and
Ensures proposals are entered and routed in a timely manner for further review.

Pre-Award Support:

Confers with PI and pre-award support staff at collaborating institutions to secure necessary subaward documents for proposals;
Assists PI in the development of budgets and budget justification which includes proofing the budget for inconsistencies and ensuring accuracy;
Reviews budgets for consistency with sponsor, and monitors compliance with agency and University regulations regarding submission; verifies all financial information to include application of the appropriate overhead rate for the project;
Advises PI on administrative requirements in preparing proposal submissions;
Advises PI on budget adjustments and revisions necessary to meet the sponsor requirements;
Coordinates and reviews certain proposal elements (biosketches, current and pending, other support and facilities and resources) for consistency, accuracy, and completeness; and
Reviews proposals for consistency with sponsor guidelines on budget, format, font size, and page limits excluding narrative content (obtains and reviews sponsor guidelines).

Proposal Processing:

Monitors and facilitates proposal process through the routing process in compliance with university procedures and institutional signatures. Obtains signatures as needed; and
Monitors proposal status and advises PI on requirements and deadlines associated with research protection protocols.

Other duties as assigned.

Required Qualifications:

High school diploma or equivalent;
Experience creating budgets and working with stakeholders on revisions as needed;
Experience reviewing documents and comparing them to requirements or checklists;
Experience providing quality customer service to individuals in a professional setting;
Fundamental interpersonal skills in a professional environment;
Proficient in the use of computers with a solid working knowledge of MS Office Suite (Word, Excel, PowerPoint);
Skill in providing effective customer service; and
Demonstrated ability to analyze data and sponsor guidelines and formulate conclusions; learn changing technologies related to grants and contracts management; create high-quality written documents; proactively resolve issues in a timely manner; and work effectively under pressure and meet deadlines.

Preferred Qualifications:

Pre-Award Research Administrator

George Mason University

Fairfax, Virginia

About the Company

George Mason University

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