Pre-Award Grants Coordinator

Pre-Award Grants Coordinator

Salary

$5,856.00 - $6,956.75 Monthly

Location

Salem Campus. Salem, OR

Job Type

Classified

Job Number

C71070

Division

250030 Governance & Administration

Department

250030 Grants

Opening Date

07/01/2026

Closing Date

7/6/2026 11:59 PM Pacific

• Description
• Benefits
• Questions

JOB INFORMATION

Under the direction of the Institutional Grants Development Director, the Pre-Award Grants Coordinator coordinates the development and submission of competitive grant proposals to secure external funding from federal, state, and local government agencies, as well as private and corporate foundations. This position also supports collaborative funding opportunities with external grant recipients seeking to collaborate with the college. The Pre-Award Grants Coordinator researches grant funding opportunities, identifies alignment between funder priorities and institutional needs, and collaborates with internal departments to develop proposals. Responsibilities include gathering and analyzing data, writing proposals, coordinating supporting documentation, and ensuring all submissions comply with funders' guidelines, deadlines, and application requirements. The role also cultivates and maintains relationships with external partners to support collaboration, project development, and successful proposal submissions.

Chemeketa is a proud Hispanic-Serving Institution that aspires to be an inclusive environment where we honor and value the unique contributions of our diverse students, employees, and community. We seek to foster cultural competence and pursue equitable solutions that support all students in achieving their educational goals. If you are interested in joining the work of the college to pursue a supportive and inclusive culture, we encourage you to apply.

When applying for this position, please attach the electronic documents listed below. Failure to do so will result in your application being rejected as an incomplete application. Any documents you provide that are not listed will not been seen by the Search Committee.

• Cover Letter
• Unofficial Transcripts - An electronic copy of your academic transcript(s) from an accredited institution which clearly indicate the degree awarded, and any other applicable information, must be attached with your application if you would like it considered as part of your eligibility for the position. Any applicants who earned academic credentials from outside of the United States and wish to use those credits for consideration must also upload an evaluation of college credit earned at the non-U.S. institution.

DUTIES & RESPONSIBILITIES

Grant Coordination/Development

• Researches, evaluates and coordinates grant eligibility processes including submission of letters of intent and applications

• Researches and evaluates opportunities to obtain grant awards and investigates specific areas of interest on behalf of college programs and services; including following up with staff as appropriate and keeping college programs informed of grant opportunities

• Collaborates with departments college-wide to develop grant applications that support college goals; including understanding their needs and matching them with grant opportunities

• Coordinates the grant application process with college departments

• Attends, coordinates and facilitates meetings with stakeholders as needed to support efficient and effective development of grant applications

• Ensures that grant applications have been approved by the appropriate parties within the college (i.e. program office, Business Services, etc.)

• Ensures grant applications, budgets, and attachments are high-quality, complete, and filed before submittal deadlines

• Schedule or facilitate project meetings

• Create project status presentations for delivery to customers or project personnel

• Submit project deliverables to clients, ensuring adherence to quality standards

• Serves as resource for grant writing; synthesizing input from multiple sources to develop and edit written content meeting grant requirements

• Fosters relationships and contacts with college departments, federal, state, foundation, and corporate funders

• Explores grant partnerships with other institutions and community partners when appropriate

• Supports college efforts in responding to Request for Proposals for providing or receiving Contracts for Services similar to grants

• Follows detailed record keeping process that allows compliance and strengthens institutional knowledge

• Assists with post award negotiations with funders and implementation follow up

Grants Strategy Development

• Develops strategy to secure alternative funding that supports the college mission and analyzes associated competitive position and risks

• Develops and recommends procedures, guidelines, and practices for grant activities

• Researches community and regional data using U.S. Census Bureau, Quality info, American FactFinder, and other data sources

• Maintains database system to research, develop and store comprehensive grant information

Grant Budget, Personnel & Compliance Oversight

• Creates funder and college compliant budgets with project managers and grants accountant

• Helps create budgets, working with Business Services to ensure compliance with grant and college requirements

• Assign duties or responsibilities to project personnel, including part time or consultant staff, monitors the performance of project team members to provide performance feedback

• Provides and supports program managers with information on maintaining compliance with grant requirements

Other Functions

• Remains current on regulations related to Federal and State grant projects (OMB Uniformed Guidance and cost accounting standards)

• Performs all other job-related duties as assigned

Institutional Expectations

• Embraces diversity and actively collaborates effectively with a variety of students, staff and the public from diverse cultural, social, economic and educational backgrounds
• Participates in recruitment and retention of students at an individual and institutional level in promotion of student success
• Embraces, understands and uses appropriate technology tools to accomplish job functions
• Provides high quality, effective service to internal and external customers through continuous improvement and adoption of lean office practices

CANDIDATE QUALIFICATIONS

Your application will be scored based on the minimum qualifications, core competencies, and preferred qualifications listed below. If you are unsure whether you meet all of the qualifications , we encourage you to apply and address through your application materials all of the relevant education, transferable skills, and related experience that makes you a great candidate for this position. The information provided on your application will be used to determine step placement upon hire. Please ensure you include all information on your application which you wish to be considered.

Minimum Qualifications:

This level requires an equivalency of six (6) years of full-time that reflects the knowledge, skills and experience to perform the essential functions listed above.

This is typically achieved through a Bachelor's Degree from an accredited institution in business, education, public policy or related field -AND- Two (2) years of full-time experience which reflects the knowledge, skills and experience to perform the essential functions listed above.

Education equivalency will not apply to one (1) years of the full-time work experience.

Core Competencies:

Bicultural/multicultural skills sufficient to select appropriate behaviors, values and attitudes within different cultures during interactions with others.

Preferred Qualifications:

• Three years of experience researching, writing and editing

• Two years recent experience participating in development of multiple grant proposals for federal, state, local, foundation, or corporate funders

• Two years of recent experience developing budgets for multi-year federal, state, local, foundation, or corporate funders grants

• Master's Degree from an accredited institution

• Experience participating in development of multiple grant proposals for federal, state, local, foundation, or corporate funders

• Successful track record securing grants or contracts from federal, state, local, foundation, or corporate funders

• Experience developing grant proposals at a community college or university

• Experience disseminating Federal grant regulations to proposal stakeholders

• Experience using electronic grant systems including Grants.gov and/or NSF Research to submit grants

• Experience serving on a non-profit board or participating in grant making/funding decisions

• Experience developing grant office strategic plans and procedures

ADDITIONAL INFORMATION

SCHEDULE & MODALITY

Regular remote/hybrid work is not a feature of this position. At the supervisors discretion, exemptions may be made for special projects or responsibilities requiring periodic needed focus time.

TERMS OF EMPLOYMENT

• This is a 100%, 12-month classified assignment at the 18 pay rate
• This position has a 6-month probationary period
• All positions at Chemeketa are required to be available for work onsite as requested by the college.
• Requires flexible work schedule to meet program needs, which may include evenings and/or weekends
• This position may require the use of your personal vehicle for transportation between campus locations
• If requested, requires the provision of official transcripts upon hire
• Employees must maintain Oregon, Washington or Idaho residency as a condition of employment.
• Successful applicants for designated positions must successfully pass a background inquiry, which may include criminal, driving, credit and full background checks. Only information relevant to the position will be considered. An individual with negative information on their background inquiry will not necessarily be denied employment.
• Providing false information will result in rejection of an application, employment offer or dismissal

PHYSICAL REQUIREMENTS

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary requirements are met.

VETERANS PREFERENCE

Applicants are eligible to use Veterans Preference when applying with Chemeketa Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will be given only if the applicant meets the minimum criteria of the position and electronically attach the required documentation at the time of application.

For information regarding Veterans Preference qualifications, visit http://www.oregonjobs.org/DAS/STJOBS/vetpoints.shtmlq

DOCUMENTS REQUIRED FOR VETERANS PREFERENCE

• One of the following:

• MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) -OR-

• Letter from the US Dept. of Veterans Affairs indicating receipt of a non-service connected pension -OR-

• Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate

• In addition to one of the above documents, Disabled Veterans must also submit one of the following:

• A copy of their Veterans disability preference letter from the Department of Veterans Affairs -OR-

• Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

You can request copies of your military service record through the National Archives website at http://www.archives.gov/veterans/military-service-records/

• Please Note: As part of the first round of screening, the committee will conduct an anonymous review of the application materials and will not be able to view any personally identifiable information. Please be sure that your application is complete and thoroughly depicts how you meet the minimum qualifications, core competencies and preferred qualifications. Required documents must be provided at the time of application. Any applications which do not have the required documents attached will be considered incomplete. Incomplete applications will not be considered. Chemeketa makes employment decisions based solely on the candidates demonstrated competencies as related to successful performance in the position.

PUBLIC SERVICE LOAN FORGIVENESS

Chemeketa Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.

LEGAL COMPLIANCE

Chemeketa Community College prohibits unlawful discrimination based on the following:

Or any other status protected by federal, state, or local law in any area, activity or operation of the College. The College also prohibits retaliation against an individual for engaging in activity protected under this policy, and interfering with rights or privileges granted under federal, state or local laws.

Under College policies, equal opportunity for employment, admission, and participation in the College's programs, services, and activities will be extended to all persons, and the College will promote equal opportunity and treatment through application of its policies and other College efforts designed for that purpose.

504/ADA Coordinator for Students

For concerns, inquiries or complaints regarding student disability accessibility and accommodations, please contact Karen Alexander, Director of Student Accessibility and Testing Services. Ph: 503.399.5276

Section 504/ADA Coordinator for Employees

For concerns, inquiries or complaints regarding employee disability accessibility and accommodations, please contact Alice Sprague, Vice President of Governance & Administration. Ph: 503.399.2537

Persons having questions or concerns about Title IX, which includes gender-based discrimination, sexual harassment, sexual violence, gender-based violence, and stalking, please contact the Title IX coordinator, Jon Mathis. Ph: 503.584.7323, Located at 4000 Lancaster Dr. NE, Salem, OR 97305, You can find additional information at http://go.chemeketa.edu/titleix.

All persons having questions or concerns related to Equal Employment Opportunity or Affirmative Action should contact the Affirmative Action Officer at 503.399.2537, 4000 Lancaster Dr. NE, Salem OR 97305.

Individuals may also contact the U.S. Department of Education, Office for Civil Rights (OCR), 810 3rd Avenue #750, Seattle, WA 98104, 206.607.1600.

To request this publication in an alternative format, please call 503.399.5192. For language access please call 503.399.2537 or email alice.sprague@chemeketa.edu.

In addition to a rewarding and energizing career opportunity, Chemeketa offers a comprehensive benefits package to all salaried Chemeketa employees and eligible dependents. Benefits available to Chemeketa employees include:

Core Benefits: Complete health insurance package, employer-paid group life insurance, Long term disability insurance, employee assistance programs

Voluntary Benefits: Voluntary life insurance, long term care insurance, AFLAC cancer insurance, flexible spending accounts.

Public Service Loan Forgiveness: Chemeketa Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.

Qualifying employees will receive contributions to the Public Employees Retirement System (PERS) as well as the opportunity to enroll in optional 403(b) and 457(b) deferred compensation plans.

Additional perks of joining the Chemeketa team include tuition waiver for employees and their qualifying dependents, on-campus wellness activities, and generous leave policies.

01

Please select the response from below that most closely matches your highest level of education as related to this position. To receive full consideration, your application and your attached transcript(s) must clearly support your response.

• I have not received a High School Diploma or GED
• I have a High School Diploma or GED
• I have completed some college coursework but have not received a degree
• I have an Associate degree from an accredited institution
• I have a Bachelors degree from an accredited institution
• I have completed some graduate coursework but have not received a degree
• I have a Masters degree from an accredited institution
• I have a Doctorate degree from an accredited institution

02

Please indicate the number of years of experience that you possess.

• No experience
• Six months of experience, but less than one year of experience
• One year of experience or more, but less than two years of experience
• Two years of experience or more, but less than three years of experience
• Three years of experience or more, but less than four years of experience
• Four years of experience or more, but less than five years of experience
• Five years of experience or more, but less than six years of experience
• Six years of experience or more, but less than seven years of experience
• Seven years of experience or more, but less than eight years of experience
• Eight years of experience or more, but less than nine years of experience
• Nine years of experience or more, but less than ten years of experience
• Ten years of experience or more

03

Describe your experience writing grant proposals. Include the types of proposals, grantor, budget amounts and number of successful applications.

04

I understand that my application will not be considered unless I: Attach all required documents as specified in the job announcement. Submit a complete application form which clearly demonstrates the minimum qualifications for the position. * Have removed my social security number from all my documents, including transcripts. Please review the supplemental information section of the job announcement for specific information about required documents. Documents containing protected information will be considered incomplete. Incomplete applications will not be considered by the committee.

• Yes

Required Question

Employer Chemeketa Community College

Address 4000 Lancaster Dr. NE

Salem, Oregon, 97305

Phone 503.399.5009

Website http://www.chemeketa.edu