Practice Administrator Dermatology

Alabama Dermatology And Rejuvenation Center

Birmingham, AL

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JOB DETAILS

SKILLS

Accounting Software, Accounts Payable, Administrative Management, Administrative Procedures, Advertising, Analysis Skills, Billing, Business Operations, Business Writing, Certified Medical Assistant, Communication Skills, Computer Skills, Concrete, Contact Management, Cost Analysis, Credit Cards, Credit Reports, Database Management Software/Systems (DBMS), Dental Insurance, Dermatology, Employment Law, Environmental Management, Establish Priorities, Federal Laws and Regulations, File Maintenance, Financial Management, Government Regulations, HIPAA (Health Insurance Portability and Accountability Act), HRIS/HRMS, Health Insurance, Human Resources, Information Systems/Technology IS/IT Administration, Internet Application, Leadership, Maintain Compliance, Marketing, Mathematics, Medical Assistance, Medical Record System, OSHA, Organizational Skills, Patient Care, People Management, Performance Management, Performance Reviews, Physician Assistant, Presentation/Verbal Skills, Problem Solving Skills, Procedure Development, Process Improvement, Productivity Management, Project Tracking, Quality Management, Reconciliation, Record Keeping, Regulations, Reimbursement, Reporting Skills, Revenue Management, Risk Management, Schedule Development, Set Goals, Spreadsheets, State Laws and Regulations, Strategic Planning, Team Player, Time Management, Training/Teaching, Vision Plan, Word Processing, Writing Skills

LOCATION

Birmingham, AL

POSTED

30+ days ago

Benefits:

401(k)
Competitive salary
Dental insurance
Employee discounts
Health insurance
Paid time off
Vision insurance
Company parties
Training & development

Summary
Directs the daily business and clinic operations of a busy dermatology practice; ensuring efficiency in staff management, revenue cycle and patient care.

Supervisory Responsibilities
Manages the activities of all administrative and clinical staff.

Essential Duties and Responsibilities
Administrative Management

Supervise daily work of Front Office and Billing Office
Develop and assign projects and monitor progress
Conduct Front Office, Back Office and General Staff Meetings
Maintain Practice Files
Set and monitor goals for staff
Maintain Physician and Physician Assistant Credentials
Manage Physician and Mid Level Provider schedule templates

Clinical Management

Supervise daily work of Medical Assists/Nurses and Physician Assistants
Develop and assign projects
Monitor staff productivity
Process Improvement

Strategic Planning

Participate in marketing/advertising projects
Develop new administration procedures
Prepare cost analysis when necessary
Develop new scheduling templates and guidelines

Financial Management

Daily deposit reconciliation
Complete payroll
Complete credit card purchases report monthly
Reimbursement reconciliation
Accounts Payable

Human Resources

Develop and maintain Office Policy and Procedure Manual
Track employee’s time and attendance
Process Time off Requests
Produce detailed employee reviews
Place ads, interview and hire new staff
Foster teamwork, coach employees and promote good will

Regulatory Responsibilities

Understand and Implement State and Federal Employment Regulations
Maintain OSHA standards
Maintain HIPAA compliance
Maintain employee records
Have a clear understanding of Risk Management

Environmental Management

Troubleshoot IT/Phone issues
Manage office environment
Organize repair work
Manage cleaning service

Competencies

Practice Ideals–Maintains the professional atmosphere of the Practice; Follows Practice Policy and Procedure; Upholds organizational values; Treats people with respect; Works with integrity and exhibits ethical behavior.
Leadership–Exhibits confidence in self and others; Inspires and motivates others to perform well; effectively influences actions and opinions of others; Accepts feedback from others; Gives appropriate recognition to others.
Managing People– Includes staff in planning, decision –making, facilitating and process improvement; Takes responsibility for subordinates’ activities; Makes self available to staff; Provides regular performance feedback; Develops subordinates’ skills and encourages growth; Improves processes and services; continually works to improve supervisory skills.
Planning and Organization -Prioritizes and plans work activity; Uses time efficiently; Integrates changes in work assignment smoothly, exhibits ability to adapt to changing scenarios; Sets goals and objectives both professionally and personally; Works in an organized manner.
Critical Thinking/Creative Problem Solving-Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Supports practice decisions; Contributes to innovative approaches and ideas.
Communication-Listens and gets clarification; Responds well to questions; Communicates effectively with team members; Communicates effectively with vendors and service providers; Writes clearly and legibly.
Job Knowledge - Competent in required job skills and knowledge; Exhibits ability to learn and apply new skills; Requires minimal supervision; Displays understanding of how job relates to others; Uses resources effectively.
Quality-Demonstrates accuracy and thoroughness; Displays commitment to excellence; Looks for ways to improve and promote quality; Applies feedback to improve performance; Completes work / tasks in a timely manner.
Dependability - Punctual; Exhibits intellectual honesty, accepts responsibility for behavior and decisions; Follows through on new tasks or programs; Responds to Medical Director’s direction, follows instructions; Does not waste Practice resources.
Use of Technology - Demonstrates necessary skills to perform job; Adapts to new technologies; Uses technology to increase productivity; Keeps technical skills up to date; Maintains technology in good working order.
Teamwork-Balances team and individual responsibilities; Focuses on solving conflict, not blaming; Gives and welcomes feedback (constructive criticism); Contributes to positive team spirit; Puts success of team above own interests.

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience
Bachelor's degree from a four-year college or university; or 5 to 10 years related experience and/or training; or equivalent combination of education and experience.

Language Skills
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills
Advanced knowledge of Practice Management and Electronic Health Record software, Accounting software, Contact Management systems, Database software, Human Resource systems, Internet software, Inventory software, Spreadsheet software and Word Processing software.

Other Skills and Abilities
Must have a positive outlook and have the ability to interact with a diverse group of people.

Practice Administrator Dermatology

Alabama Dermatology And Rejuvenation Center

Birmingham, AL

About the Company

Alabama Dermatology And Rejuvenation Center

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