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Power Systems Project Coordinator

Thompson Tractor

Spanish Fort, Alabama

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JOB DETAILS
SKILLS
Bid Packages, Caterpillar Equipment, Commissioning, Communication Skills, Computer Skills, Construction, Corporate Communications, Customer Relations, Customer Support/Service, Detail Oriented, Documentation, Electrical Components, Electricity, Financial Statements, Generally Accepted Accounting Principles (GAAP), Interpersonal Skills, Lift/Move 50 Pounds, Microsoft Excel, Microsoft Product Family, Microsoft SharePoint, Microsoft Word, Multitasking, Office Equipment, Order Management, Organizational Skills, Power Generation, Presentation/Verbal Skills, Problem Solving Skills, Project Commissioning, Project Engineering, Project Schedule, Project/Program Coordination, Project/Program Management, Purchasing/Procurement, Record Keeping, Revenue Recognition, Revenue/Sales Reporting, Risk, Sales, Sales Closing Skills, Team Player, Time Management, Typing, Writing Skills
LOCATION
Spanish Fort, Alabama
POSTED
30+ days ago

Position Summary

The Power Systems Project Coordinator is responsible for coordinating equipment purchases, project scheduling, equipment delivery, and commissioning activities by working directly with customers, vendors, consultants, contractors, sales representatives, project engineers, and commissioning technicians.  The Project Coordinator is also responsible for assisting the sales representatives with preparing customer-facing documents, bid packages, submittal documentation approval, and project completion.  The Project Coordinator must be able to perform independently with limited supervision. The ability to manage multiple priorities is essential for this position. The Project Coordinator will demonstrate initiative, resilience, attention to detail, sense of urgency, commitment to teamwork, enthusiasm for customer service, and dedication to finding solutions in an efficient manner.

Essential Responsibilities and Expectations

  • Assist sales representatives with creating CSQ quotes or customer facing documents
  • Ensure submittals are assigned to an engineer and assist with obtaining submittal approval
  • Check that projects for deals won are set up correctly in AX and put into process
  • Order equipment from CAT and other 3rd party suppliers
  • Track and manage equipment orders, update sales reps, engineers, and customers of statuses
  • Coordinate receipt of equipment with 3rd party packagers or end user location
  • Schedule commissioning activities with Service Department and Contractors
  • Ensure project costs and revenues are accurately recorded and posted in the correct fiscal period
  • Submit discounting or sales reporting documents to CAT upon successful completion of project
  • Complete project closeout documentation and submit to PS Accountant for elimination
  • Effectively handle customer objections and concerns
  • Provide liaison support between customers, reps, and our suppliers
  • Effectively communicate with company personnel
  • Other duties as assigned by Supervisor

Qualifications

Education

High School Diploma or College Degree

Experience

  • Previous experience and a working knowledge of the power generation or construction industry as well as familiarity with financial statements or GAAP Accounting preferred. 
  • Experience using personal computers, Microsoft Word, Excel, and basic typing skills are required for this position.  Must possess or demonstrate the ability to quickly acquire the following required Skills and Competencies.

Skills & Competencies

  • Ability to create, modify, and finalize quotes/orders in CSQ
  • Understanding of electric power equipment and nomenclature
  • Coordinate and schedule deliveries for multiple pieces of equipment across different suppliers to arrive at a final destination, at a predetermined time, often six months to a year in the future
  • Capable of reading and understanding bid specs and electrical drawings
  • Understand the format and requirements for project submittals and their approval process
  • Identifying the most important tasks and successfully completing them in a timely manner.
  • Managing projects over months/years while capturing all costs and revenues and recognizing them in the correct fiscal period
  • Strong verbal communication, written communication, and presentation skills
  • Strong teamwork and interpersonal skills
  • SharePoint
  • Microsoft 365
  • Microsoft AX 2012

Job Training

  • Thompson and Supplier Computer Programs
  • Caterpillar Programs
  • Power Systems Training
  • Business communication skills training
  • Project Management Training
  • Compliance training

Safety Summary

Working Conditions

  • Work is normally performed in company office or shop environment.

  • Exposure to physical risk and all weather conditions is associated with this position.

  • Sitting for extended periods of time and standing on hard surfaces for extended periods of time is often required.

Physical Requirements

  • Ability to speak, listen, write, and type effectively is required. 
  • Ability to reach, kneel, grasp, and stoop safely is required.
  • Ability to safely lift items up to 50lbs. 
  • Ability to safely climb on and crawl under equipment and associated machinery. 
  • Ability to climb on ladders

Job Hazards

  • Tripping, slipping, falling
  • Electrical
  • Job site hazards
  • Strains due to lifting
  • Hand injuries
  • Driving related hazards
  • Back and neck strain
  • Stress
  • Potential harm from operating office equipment
  • Injury from lifting
  • Hearing loss from noise
  • Moving machinery

Thompson Tractor is an Equal Opportunity Employer including Veterans and Individuals with Disabilities.

About the Company

T

Thompson Tractor