Post Award Finance Coordinator - Atrium Health Research

Atrium Health

Charlotte, NC

Apply

JOB DETAILS

SALARY

$33.05–$49.60 Per Hour

SKILLS

Accounting, Administrative Skills, Analysis Skills, Auditing, Billing, Budgeting, Cancer, Cardiology, Clinical Advice, Clinical Research, Clinical Trial, Clinical Trial Management, Communication Skills, Compensation and Benefits, Computer Systems, Contract Analysis, Contract Requirements, Credit and Collections, Customer Experience, Customer Support/Service, Data Collection, Documentation, Educational Administration, Expense Analysis, Expense Reports, Expense Tracking, External Audit, Facebook, Federal Laws and Regulations, Fiduciary, Finance, Financial Administration, Financial Projections, Financial Reporting, Financial Transactions, Forecasting, Funding, Grant Administration/Management, Grant Awards, Grant Writing, Healthcare, Hospital, Informatics, Internal Audit, Interpersonal Skills, Inventory Management, Leadership, LinkedIn, Maintain Compliance, Medicine, Microsoft Office, Multitasking, Neuroscience, Nonprofit, Oncology, Organ Transplant, Organizational Skills, Orthopedic Surgery, Pediatrics, Performance Management, Physical Demands, Presentation/Verbal Skills, Process Management, Project Tracking, Project/Program Management, Public Health, Purchasing/Procurement, Regulations, Regulatory Requirements, Reimbursement, Request for Information (RFI), Research Administration, Retirement Plan, Social Sciences, System Integration (SI), Time Management, Time Tracking, Trend Analysis, Twitter, Writing Skills

LOCATION

Charlotte, NC

POSTED

4 days ago

Join Our Talent Network

Search Jobs
Search All Jobs
Applicant Resources
About Us
Who We Are
Compensation & Benefits
Access and Opportunity
Military Recruitment
Events
Talent Networks
Featured Jobs
Nursing
Allied Health
Administrative/Non-Clinical
Leadership & Executive
Browse All Opportunities
Locations
Alabama
Charlotte
Floyd
Navicent
Wake Forest Baptist
Wake Forest University School of Medicine
Physicians/APP
Students

Enter keyword, facility, job title, skills

Enter City, State or Zip

Back to Search Results

Post Award Finance Coordinator - Atrium Health Research

Charlotte, NC, United States

Job ID: R228802

Shift: Various

Job Type: Regular

Share: mail

mail to friend share to facebook share to twitter share to linkedin

Apply Now

Department:

85210 Greater Charlotte Research and Other Sponsored Programs - Academic Pediatric Administration

Status:

Full time

Benefits Eligible:

Yes

Hours Per Week:

Schedule Details/Additional Information:

Monday - Friday; 8:00am-5:00pm

Pay Range

$33.05 - $49.60

Shift, hours and days (i.e.: schedule) will the new hire be expected to work? Monday-Friday, 8:00a-5:00p (flexible)
Location of the position / job: 1023 Edgehill Road, South, Charlotte, NC/ hybrid work arrangement
Ideal candidate will have a solid research administration background

Essential Functions:

Assures post-award grant/clinical trials administration process in accordance with federal guidelines.
Oversees the processing and establishment of new awards, reviews grant and
clinical trial agreements to ensure compliance
Reviews and analyzes new awards as they are received and ensures timely receipt of cost center from central office.
Manages and tracks incoming fully executed awards and contracts
Works in conjunction with the central research offices to perform monthly, quarterly and
annual reporting/auditing/invoicing.
Responsible for time effort report completion and compliance.
Responsible for processing of participant stipend and/or travel reimbursement requests.
Facilitates the creation of ad hoc reports as needed.
Liaison between clinical teammates, leaders, investigators, and central research offices.
Maintains accurate inventory of equipment purchases related to research.
Responsible for grant and clinical trial close-out process, as well as determining the need
renewal or no-cost extension/amendments.
Assures that carry forward and close-out balances are correct
Ensure effective and efficient grant/clinical trial close-out process.
Assists PIs with all financial administrative responsibilities related to post award grant & clinical trial management.
Resolves complex, sensitive, and other non-routine issues related to expenses, reporting
and close-out.
Frequently reviews federal regulations and cost principles.
Audits research patient facility expenses and works with central research office on any corrections needed
Reviews and processes invoices for all 3rd party vendors/subrecipients.
Prepares monthly monitoring reports for department to include upcoming financial
deadlines, report deadlines and other administrative renewals.
Advise leadership of post award progress of grants and clinical trials.
Maintain archives of closed grants and clinical trial contracts.
Reviews and disseminates information from sponsor's regarding deadlines.
Responds to sponsor's request for additional information in a timely manner.
Ensures that interim financial reporting/invoicing is completed in an accurate and timely manner.
Perform sub recipient monitoring tasks.
Manages post award process including ability to advise a PI on the overall status of all
funding sources, forecast possible problem areas, analyze, and advise on status of
personnel on projects approaching close-out, analyze awarded research monies and
prepare fiscal projections and reports to ensure proper expenditures of grant and contract
funds as required by funding agencies and approve expenditures.
Analyzes trends in expenditures (i.e., dramatic increase in expenditures in a certain
category, close to the project end date, etc.).
Prepares expense transfers, budget adjustments, etc. providing sufficient explanations that
will meet internal and external audit requirements.
Reviews billing and collections monthly.
Confirms that all cost sharing is complete.

Marginal Functions:

Serves as a back-up to other positions.
Works independently on other tasks and duties as assigned by leadership.
Other duties as assigned.

Physical Requirements

Works in an office environment physical requirement include periods of standing, sitting,

walking, and some light lifting.

Education Training & Experience

Preferred bachelor's degree in business, accounting, finance or a related field and/or a minimum of 4-6 years of directly related experience, or an equivalent combination of education, training and experience from which comparable knowledge, skills and abilities have been attained. Must have demonstrated experience with post award management, oversight of grant/clinical trial-related expenditures and financial transactions, preparation of grant closeouts, oversight for billing and reporting obligations. Requires the ability to multi-task and oversee several projects. Must have the ability to work independently and have the flexibility to deal with complexity in

policies and procedures while carrying out fiduciary and professional responsibilities. Effective leadership, diplomacy, judgment, decision-making skills and communication skills required.

Requires a professional demeanor, strong analytical, time management, customer service and organizational skills, excellent verbal/written communication and interpersonal skills, and the ability to effectively interact with individuals from various cultures and backgrounds. Must have professional proficiency in Microsoft Office and the ability to learn department-specific computer systems as needed.

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more - so you can live fully at and away from work, including:

Compensation

Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
Premium pay such as shift, on call, and more based on a teammate's job
Incentive pay for select positions
Opportunity for annual increases based on performance

Benefits and more

Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation's largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.

Under limited direction, will independently collaborate with investigators, scientific, and administrative staff members to coordinate the management of grant & clinical trial-related expenditures and financial transactions, including grant/clinical trial closeouts, oversight of billing and reporting obligations and resolution of financial discrepancies. Will ensure that post award activities are in compliance with agency and institutional policies, interpret grant and contract requirements/regulations. Will gather information from a variety of federal, state and private granting agencies, prepare in-depth projections of salaries, benefits, procedural/supply costs and overhead, ensure on-time submittal of necessary post award documentation, and monitor time and effort reporting. Will work with central offices to ensure timely cost center creation for study/grant activation. Will also be responsible for advising investigators, clinical teammates, and leaders on regulations, staying cognizant of current changes and trends in federal and sponsor regulations that impact the post-award aspect of grant/clinical trial management, independently researching and identifying funding opportunities, and all other related tasks as needed.

mail to friend share to facebook share to twitter share to linkedin

Apply Now

Similar Jobs

Post Award Finance Coordinator - Atrium Health Research

Charlotte, NC, United States

Oncology Post Award Finance Coordinator, Cancer Center