Police Records Technician

Police Records Technician

Salary

$30.58 - $38.41 Hourly

Location

City Hall, 201 Fourth Street SE, Rochester MN 55904, MN

Job Type

Regular FT

Job Number

20260047

Department

Rochester Police Department

Opening Date

06/18/2026

• Description
• Benefits
• Questions

POSITION DESCRIPTION

The City of Rochester now welcomes applications for:

Police Records Technician

Rochester Police Department

The City of Rochester is committed to a community where all members feel a sense of belonging. We commit to recognizing the diversity of our community members, listening to ALL voices and providing equitable services to create an inclusive place to live, play and work.

We believe EQUITY should be at the center of all our work. We strive to represent our community in our teammates, as we know that diverse and inclusive teams are more innovative, and have an empowering impact on the work, progress and culture of our community.

It takes us all working together.

Nature of Work

The Police Records Technician performs a wide variety of technical and/or specialized office functions and administrative work in support of the Police Department. Depending on the area of assignment, the duties of this position may include providing police records to the public and law enforcement agencies; coordinating required training, purchasing duties for division needs; properly processing confidential records, files, information and/or evidence for filing and retrieval purposes.

Work Schedule - The regular work schedule is Monday through Friday from 8:00 am to 4:30 pm. This position requires 100% in-person work.

Pay - 2026 starting wage is $30.58 per hour.

Benefits?- This position is eligible for benefits offered by the City of Rochester. Please check out the benefits tab at the top of the page for more details.?

To have your application considered for the first round of interviews, please apply by Sunday, July 5, 2026, at 11:59 PM CST.

Applications will be accepted until the position is filled.

The City of Rochester will not sponsor or transfer visas for this position including F1 OPT STEM.

DUTIES AND RESPONSIBILITIES

The work below is representative of the scope of work performed within this job classification. Individual job duties will vary based on work assignment or location.

• Maintain police records, documents, information and evidence.
• Input data and evidence into the records management system in a timely and accurate manner.
• Maintain on-line record information as it relates to coding of law enforcement incidents, status of criminal investigations, and identification of persons involved in or suspected of criminal investigation.
• File, retrieve, and maintain law enforcement data and evidence in accordance with state statutes and department policy to ensure safekeeping of confidential records and private data.
• Interpret complex laws to ensure legal and procedural compliance by purging records and evidence according to law enforcement record retention schedules.
• Receive inventory and maintain evidence chain of custody.
• Safely handle toxic and hazardous substances such as bodily fluids, guns, drugs (to include fentanyl) on a daily basis.
• Prepare and maintain law enforcement reports.
• Disseminate various information and law enforcement reports to appropriate state local agencies and Courts.
• Prepare reports and statistics for transmittal to state agencies through secure computer terminals.
• Monitor active and ongoing law enforcement criminal reports for completeness and accuracy.
• Interpret data privacy statutes and procedures to ensure the proper release and redaction of data relating to law enforcement reports, body-worn cameras, squad video, and photos.
• Compile statistical information at request of supervisor and others.
• Accurately file and retrieve records information.
• Submit required documentation on criminal forfeitures of property and firearms.
• Initiate gun traces through the Bureau of Alcohol, Tobacco and Firearms.
• Transmit Echarging records to DVS for revocations, impounds and forfeitures.
• Collect Predatory Offender Registry (POR) information, ensure accuracy and send to the BCA.
• Responsible for quality assurance of NIBRS entry and reporting data to be submitted to the MN BCA and the FBI.
• Assist in audit of records and evidence.
• Enter, remove, run and validate National Crime Information Center (NCIC) hot files.
• Research and review items for release, evidence, auction, destruction or safe keeping.
• Retrieve and transport all evidence from the North Station to the Law Enforcement Center (LEC).
• Testify in court on behalf of the Police Department regarding reports and evidence.
• Provide clerical support and customer service
• Search, review, analyze, redact, and disseminate requests for Rochester Police Department and Olmsted County Sheriffs Office reports, records, videotapes, cassette tapes, digital recordings, and photos.
• Serve as resource for general police information questions and inquiries in-person, via telephone, and through email correspondence.
• Process payments for reports, background checks, photographs, transcripts, and audio/video recordings.
• Provide exceptional and timely support for public, staff, and other agencies.

Perform other duties as assigned or necessary.

• ESSENTIAL FUNCTIONS

MINIMUM QUALIFICATIONS

Education and Experience

An Associates degree from an accredited Paralegal, Legal Assistant, Administrative Office Specialist, Administrative Assistant, Executive Assistant, Medical Secretary program or closely related field AND at least one (1) year of full-time employment experience as a paralegal, legal assistant or similar position where records management was your primary area of responsibility

An equivalent combination of education and work experience sufficient to successfully perform the essential duties of the job may also be considered at the discretion of the hiring manager

Certification

Criminal Justice Reporting Systems (CJRS) statistical entry certification required within twelve months of hire as a condition of continued employment.

BCA Single Certification for use of various law enforcement applications, required upon hire and every two years as a condition of continued employment.

DESIRABLE QUALIFICATIONS

Education or experience in the fields of criminal justice/law enforcement, National Incident Based Reporting System (NIBRS) and MN Data Practices Act.

Experience using law enforcement programs such as Criminal Justice Reporting System (CJRS), New World Records Management System, Axon Evidence and Records Management Systems, File on Q, Brazos, Echarging, Minnesota Court Information System (MNCIS), Odyssey, National Crime Information Center (NCIC)

Special Requirement

This position requires a completion of an extensive background investigation, which includes fingerprinting, personal references, education, employment history and military service as a condition of employment.

ADDITIONAL INFORMATION

PHYSICAL AND ENVIRONMENTAL CRITERIA

In compliance with the Americans with Disabilities Act, the following represents the physical and environmental demands for this position. The employee must be able to perform the essential functions with or without accommodation.

In consideration of the overall amount of physical effort required to perform this position, the work is best described as primarily Sedentary Work: exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required occasionally and all other sedentary criteria are met. There may be occasions where the work will require Medium work: exerting up to 50 pounds of force.

Physical demands that may be required continuously (2/3 or more of the time), frequently (1/3 to 2/3 of the time), and occasionally (up to 1/3 of the time) are noted below:

Continuous demands: Standing, Sitting, Walking, Fine dexterity

Frequent demands: Lifting, Handling, Reaching, Carrying, Climbing

Occasional demands: Pushing/Pulling, Kneeling, Crouching, Bending

Sensory requirements necessary in the performance of the essential functions of this position include sight, hearing, touch.

Environmental conditions that may exist in the performance of the essential functions of this job include: NONE (not substantially exposed to environmental conditions)

EMPLOYEE BENEFIT AND RETIREMENT SUMMARY

01

By completing your application and supplemental questions you are attesting all information is true, accurate, and verifies your relevant education and experience. Your submitted materials will be used to determine your employment eligibility. Do you understand and agree with this statement?

• Yes
• No

02

What is your preferred name?

03

Will you now or in the future require sponsorship for employment visa status (e.g., H-1B visa status)?

• Yes
• No

04

Which of the following best describes the highest level of education that you have completed?

• High school diploma or equivalent G.E.D.
• Less than 2 years post-secondary training
• Completion of a 2 year program or degree
• Completion of a 4 year program or degree
• Completion of a Masters degree or higher
• None of the above

05

Other than your High School Diploma or GED, which of the following best describes the field of study for your degree?

• Criminal Justice
• Paralegal
• Legal Assistant
• Administrative Office Specialist
• Administrative / Executive Assistant
• Medical Secretary
• Accounting
• Other - my degree is closely related to the above
• My degree is in an area NOT RELATED to any of the above
• N/A - I do not have a degree

06

Please list the specific program/degree that you completed. Include the name of the educational facility and location. Do not type "See Resume". If no program was attended, type "N/A". NOTE: If asked to interview or upon hire, proof will be required.

07

Which of the following best describes your years of full-time equivalent employment experience as a records technician, paralegal, legal assistant or similar position where managing records was your primary area of responsibility?

• No experience
• Less than 6 months
• More than 6 months, but less than 1 year
• More than 1 year, but less than 2
• More than 2 years, but less than 3
• More than 3 years, but less than 4
• More than 4 years, but less than 5
• More than 5 years, but less than 6
• More than 6 years, but less than 8
• 8 years or more

08

Does your records management experience include performing any of the following? (Select all that apply)

• Input data into a records management system in a timely and accurate manner.
• File, retrieve, and maintain data in a manner that ensures its confidentiality.
• Maintain moderately complex records and prepare reports from such records.
• Update and purge records according to record retention schedules.
• Disseminate data and provide reports to appropriate entities.
• Serve as resource for general questions and inquiries.
• Provide exceptional customer service to all individuals requesting assistance
• Lend technical support for public, staff, and other agencies.
• Prepare letters, memorandums, forms, notices, reports and other related documents
• N/A - None of the above

09

Which of the following best describes the environment, setting or industry where you obtained your records management experience?

• Medical
• Law Enforcement/Public Safety
• Legal
• Education
• Other (list below)
• N/A - I do not have any experience in this area

10

Tell us how your professional, educational, and lived experience would help you be successful in this role.

11

Do you currently possess the MN BCA Single Certification?

• Yes
• No

12

If you do possess the MN BCA Single Certification, please indicate when you obtained the certification and what agency you worked for using the certification. If no experience, type "N/A".

13

Does your employment experience managing legal records include working with any of the following computer programs? (Select all that apply)

• MOC/NIBRS - Minnesota Offense Codes or National Incident Based Reporting System
• NCIC - National Crime Information Center
• CJIS - Criminal Justice Information Services
• CJRS - Minnesota Criminal Justice Reporting System
• MCAPS3/MCAPS4 - Minnesota County Attorney Practice Systems
• MyBCA - Bureau of Criminal Apprehension software
• MNCIS - Minnesota Court Information System via Odyssey Assistant or MGA
• New World Records Management Systems
• Axon Evidence or Records Management Systems
• BCA - eCharging
• LaunchPad - Training Program
• Other - List below
• N/A - None of the above
• N/A - I have no experience managing records

14

Which of the following best describes your experience working with computerized records management systems?

• No experience
• I am familiar with computerized records management systems, but have never really worked with them
• Limited - I have looked up computerized information or records in a database
• Moderate - I have looked up and entered information into a computerized database or records management system
• Extensive - I work with various databases and computerized records management systems as a significant portion of my job

15

The Police Records Division has a customer service window and this position will handle a variety of customer inquiries/transactions each day, either in-person or over the phone. From the list below, please select the type of customer service transaction(s) or task(s) you have performed in your current or previous position(s). (Select all that apply)

• Providing customer service in person
• Providing customer service over the telephone
• Responding to customer inquiries
• Processing payments
• Processing credit/debit card transactions
• Processing requests for public information
• Determining the appropriate amount to be charged for public information
• Maintaining confidentiality of all information
• Handling irate or emotional customers
• Making independent decisions based on established procedures
• N/A - none of the above

16

Which of the following best describes your experience working with the Minnesota Government Data Practices Act (MGDPA)?

• No experience
• Limited - I am somewhat familiar with the MGPA, but never really worked with it
• Moderate - I know the difference between public and private information
• Extensive - I work for a governmental agency and the MGDPA applies to all of the data that I work with

17

Are you able to understand and speak languages other than English? NOTE: if asked to interview, you will be required to demonstrate your ability.

• Yes
• No

18

CONDITIONS OF EMPLOYMENT: If selected as a finalist, are you willing to undergo a background investigation which may include, but not limited to: verification of employment and educational records, identification verification, drivers license record and a criminal history?

• Yes
• No

Required Question

Employer City of Rochester

Address 201 4th Street SE

Rochester, Minnesota, 55904

Phone (507) 328-2555

Website https://www.rochestermn.gov/employment