Police Records Technician

Police Records Technician

Salary

$60,142.58 - $71,430.94 Annually

Location

City of Pasadena, CA

Job Type

Full -Time

Job Number

27-010

Department

Police

Opening Date

07/30/2026

Closing Date

8/13/2026 11:59 PM Pacific

• Description
• Benefits
• Questions

Please Note: Online applications will only be accepted starting on Thursday, July 30, 2026, through August 13, 2026.

The City of Pasadena is currently seeking Police Records Technicians with strong attention to detail, customer service, and administrative support experience. The current vacancies are in the Police Department - Records Section and performs duties specifically related to the preparation and maintenance of police records.

The ideal candidate will have experience working in a fast-paced environment supporting the needs of a variety of individuals, including law enforcement personnel. The successful candidates must be able to work a varied schedule that includes nights, weekends, and holidays on a regular basis.

Must type 35 net words per minute with 95% accuracy. Please note that qualified applicants will be invited to take an online typing test administered by the City. Applicants that do not receive a passing score on the online typing test will not be considered for further consideration. Please do not attach a typing certificate to your application.

Current City of Pasadena employees who hold a position that requires the same or more words per minute are not required to take the online typing test. Employees are responsible for verifying the typing requirement for their current classification.

To learn more about the Pasadena Police Department click here.

Essential Functions

The major responsibilities of this position are listed below. For more detailed information, please review the job description.

• Makes automated notification to Department of Justice (DOJ) state mandated programs and manages local supporting files.
• Assists CLETS Agency Terminal Coordinator in enforcing system compliance laws and carrying out validation and audit responsibilities.
• Interprets information and documentation from department of Motor Vehicles (DMV) and DOJ in order to verify pre-existing records for accuracy and validations.
• Reviews criminal history information with subjects and takes initial requests for challenges to record information.
• Modifies records as needed and makes entries of property, vehicles, firearms, protective orders, and missing persons.
• Accesses local, state and national law enforcement databases and telecommunications systems to retrieve, enter, validate or modify data and/or confidential information.
• Retrieves, assembles and disseminates records information to department staff, other law enforcement agencies, the public and other employees in response to subpoenas, according to local, state and federal guidelines.
• Receives, scans, and processes a variety of confidential reports including traffic collision, crime and arrest reports, criminal and traffic warrants and related police and court documents according to established legal guidelines.
• Transcribes, inputs, types and/or proofreads officer reports; verifies accuracy and follows up to obtain missing, incomplete or inaccurate information.
• Controls access to the Police building or section; answers phones and radio calls.
• Operate a computer terminal to obtain or extract pertinent data.

Qualification Guidelines

CORE COMPETENCIES

The following list represents the core competencies needed for success in this position.

• Adaptability- responds positively to change and modifies behavior as the situation requires.
• Attention to Detail- focuses on the details of work content, work steps, and final work products.
• Critical Thinking- analyzes in evaluating information, propositions, and claims.
• Decision Making- chooses optimal courses of action in a timely manner.
• De-escalation - reduce conflict or a potential volatile situation
• Group Facilitation- provides constructive and productive group interaction.
• Informing- proactively obtains and shares information.
• Legal & Regulatory Navigation- understands, interprets, and ensures compliance with laws and regulations.
• Teamwork- collaborates with others to achieve shared goals.

EDUCATION AND EXPERIENCE

• Graduation from high school or GED equivalent.
• At least two years of recent experience performing clerical or administrative duties, including public contact work.

Highly Desirable

• Completion of college-level courses in criminal justice from an accredited university or experience working in a law enforcement environment.
• Experience with computer systems and office related software programs are desirable.
• Knowledge of Government Code Section 7920.000, et seq. and the California Public Records Act is desirable.

SELECTION PROCESS

The selection process may consist of a training and experience evaluation, written test, and/or interview panel.

VACANCY INFORMATION

There are currently multiple vacancies in the Police Department, Records Section. The resulting eligibility list from this recruitment may be used to fill the vacancies and similar vacancies in the future.

Candidates selected for this position are subject to a one-year probationary work period.

Special Requirements

Successful completion of P.O.S.T. Records Certification within the first six months of employment.

Successful completion of Livescan Operator/Fingerprint Roller Certification through the

Department of Justice (DOJ) within the first six months of employment.

Successful completion of the state-mandated CLETS training program as required by the California State Department of Justice (DOJ) within six months of date of employment and ongoing maintenance of CLETS certification.

Must possess a valid California Class C drivers license and comply with the Citys Motor Vehicle Safety Policy during the course of employment.

Must type 35 net words per minute with 95% accuracy. Please note that qualified applicants will be invited to take an online typing test administered by the City. Applicants that do not receive a passing score on the online typing test will not be considered for further consideration. Please do not attach a typing certificate to your application. Current City of Pasadena employees who hold a position that requires the same or more words per minute are not required to take the online typing test. Employees are responsible for verifying the typing requirement for their current classification.

Will be required to work various shifts including nights, weekends and holidays.

Successful completion of a comprehensive background investigation is required which may include a review of employment history, criminal conviction record, credit history, use of intoxicants and/or other controlled substances, and psychological evaluation.

Retirement:

The City of Pasadena contracts with the California Public Employees' Retirement System (CalPERS) to offer a defined benefits program for eligible employees.

"New" CalPERS members are subject to the provisions of the Public Employees' Pension Reform Act of 2013 (PEPRA) and receive the following benefit formula: 2% at 62

"Classic" members of CalPERS receive the following benefit formula: 2.5% at 55

Deferred Compensation:

The City offers a 457(b) deferred compensation plan to help employees save for their retirement and supplement their CalPERS pension. Employees can defer salary with pre-tax or Roth after-tax deductions.

Health Insurance: *

The City contracts with CalPERS to offer several comprehensive health plans that include Health Maintenance Organization (HMO) plans and Preferred Provider Organization (PPO).

Other Benefits include: *

• Dental Insurance (HMO and PPO plans offered)
• Paid leave (holidays, sick leave, vacation leave)
• City-paid Life insurance
• Voluntary vision, life, accident, critical illness and long- term disability insurance
• Medical & Dependent Care Flexible Spending Accounts
• Free Employee Assistance Program
• Employees participate and pay into EDD's state disability insurance/paid family leave program
• These benefits may vary for employees whose FTE is less than .75 or work less than 30 hours per week.

01

What best describes your years of experience performing clerical or administrative duties?

• None but willing to learn
• 1-2 years
• 2-3 years
• 3 or more years

02

Do you possess recent experience performing administrative duties in a police department or similar law enforcement agency?

• Yes
• No

03

If you answered "yes" to the previous question, briefly describe the administrative support duties you have performed in a law enforcement agency. Please be sure to include your title, name of agency, and the duties performed. If none, respond N/A "not applicable."

04

Describe your experience working with Microsoft Office technologies (Excel, Outlook, Word, etc,) Your response should include task support and level of experience (Beginner, Moderate, and or Advanced)

05

Are you a current City of Pasadena employee who holds a position that has a typing requirement of 35 words per minute or more?

• Yes
• No

Required Question

Employer City of Pasadena

Address 100 N. Garfield Ave., Rm S135

P. O. Box 7115

Pasadena, California, 91109-7215

Phone (626) 744-4366

(626) 744-4366

Website http://www.cityofpasadena.net/humanresources