Police Records Specialist (20762750) Pacifica Police Department

Description

Job Title: Police Records Specialist

Department: Pacifica Police Department

Employment Type: Full-Time, Benefitted

Salary Range: $65,736.00 - $79,728.00 annually (FY 2026-27)

$67,704.00 - $82,128.00 annually (FY 2027-28)

THE OPPORTUNITY

Do you have a passion for serving your community? Are you an experienced professional looking for an amazing opportunity on the Coast? The City of Pacifica is a beautiful coastal community, just south of San Francisco with an exciting opportunity. We are currently hiring for a Police Records Specialist, to join our Police Department in our mission of protecting and serving the Community.

THE DEPARTMENT

The Pacifica Police Department is responsible for all functions related to law enforcement and crime prevention and is made up of several divisions that carry out specialized duties to help the department perform as a cohesive whole. Staff includes forty-three (43) full-time positions consisting of the Police Chief, 2 Captains, 7 Sergeants, 7 Corporals, 19 Officers, a Records Supervisor, 2 Records Specialist, 2 Evidence Technicians, 1 full-time Community Service Officer, 2.5 grant-funded Community Service Officers, and an Administrative Assistant.

Together, they come together to carry out the Police Department mission "…to protect and serve the members of our community with the highest level of commitment, ethics and professionalism."

To learn more about the Pacifica Police Department, you are invited to visit their web site at www.pacificapolice.org.

THE POSITION

The current opening is for a full-time position and is under the direction of the Police Records Supervisor. The Police Records Specialist will provide a wide variety of clerical, typing, and computer data entry tasks related to Police records; maintaining accurate Police statistics, records, and files; conducting business and transactions with the public, in person and by telephone; is available for occasional night and/or weekend duty as required, and performing other related work as required.

DEFINITION

Under general supervision, performs a wide variety of clerical, typing, and computer data entry tasks related to Police records; maintains accurate Police statistics, records, and files; conducts business and transactions with the public, in person and by telephone, and performs other related work as required.

DISTINGUISHING CHARACTERISTICS

The Police Records Specialist is responsible for all police statistical record keeping and data entry, typing, and clerical work related to all phases of the Police operation, including but not limited to preparing forms, ordering department supplies, and making appointments.

SUPERVISION RECEIVED AND EXERCISED

Works under the general supervision of employees in higher clerical, technical and/or supervisory classifications.

ESSENTIAL FUNCTIONS - INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING

• Performs police statistical record keeping.
• Performs a variety of data entry, typing, and clerical work related to all phases of the Police operation.
• Enters, updates, and maintains data while ensuring accuracy and confidentiality of all information.
• Coordinates service of subpoenas.
• Compiles data for Public Records Act requests.
• Approves and prepares reports for the District Attorney.
• Conducts business and transactions with the public, in person and by telephone.
• Directs requests to proper agencies and departments.
• Maintains and transmits warrant monies.
• Prepares correspondence and compiles information for reports.
• Prepares forms, orders department supplies, and makes appointments.
• May handle weapons for registration purposes.
• May conduct person searches in conjunction with Investigative division.
• Performs related duties as required.