Physician Recruiting Coordinator

Job Title: Physician Recruitment Coordinator

Location: Onsite (California)

Schedule: Monday-Friday, 5x8

Overview

We are seeking a Physician Recruitment Coordinator to support our physician and provider recruitment operations. This onsite role focuses heavily on scheduling, coordination, candidate communication, and administrative follow-through. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage complex interview scheduling and calendar coordination for candidates, recruiters, and hiring managers
• Provide timely candidate communication, status updates, and follow-up
• Support referral tracking, recruitment advertising coordination, and applicant database searches
• Assist with new-hire paperwork, offer or confirmation letters, and onboarding follow-up
• Maintain accurate documentation and handle confidential information with professionalism
• Collaborate with recruiters, clinical leaders, and internal partners to support recruitment workflows
• Assist with applicant tracking system updates, credentialing or reference paperwork, and other administrative tasks as needed

Required Qualifications

• Minimum 1 year of recent experience in scheduling, coordination, recruitment support, or administrative operations
• Experience with heavy calendar management and interview coordination
• Ability to manage multiple deadlines, priorities, and time-sensitive tasks
• Strong written and verbal communication skills with high attention to detail
• Proficiency in Microsoft Outlook, Word, and Excel
• Ability to handle confidential information with discretion

Preferred Qualifications

• Experience in healthcare, staffing, recruitment, or physician/provider recruitment support
• Experience using applicant tracking systems or recruitment databases
• Experience supporting onboarding, offer letters, credentialing, or reference tracking
• Experience coordinating with clinical leaders, providers, or healthcare candidates

About the Role

This position plays a key role in ensuring a smooth and professional recruitment experience for candidates and internal partners. While prior physician recruitment experience is not required, success in this role requires strong organizational skills, customer service, and the ability to manage detailed scheduling and administrative processes.

Job Type & Location

This is a Contract position based out of Mather, CA.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Mather,CA.

Application Deadline

This position is anticipated to close on Jul 2, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.