Pharmacy Inventory Specialist

• • Perform daily cycle counts on assigned batches of medications to maintain accurate on-hand inventory.
  • Review Negative Balance on Hand reports daily and make appropriate system adjustments to prevent inventory discrepancies from escalating.
  • Maintain separation and accuracy of pharmacy inventory to preserve recent progress in inventory
  • Pull expired Legend and OTC medications on a routine basis.
  • Remove expired items from PioneerRx and place them in appropriate Reverse Distributor areas for destruction or return.
  • Review DOH stock medications for expiration, document reorders, and remove expired items.
  • Track and manage returns of overstock, expired, and waste medications.
  • Create manual return orders in McKesson for overstock medications.
  • Remove returned items from PioneerRx upon receipt of return authorization.
  • Package and ship returns to McKesson and collaborate with the HJA Finance Team to ensure receipt of wholesaler and manufacturer credits.
  • Work with Finance to ensure accurate capture of wholesaler discounts and credits.
  • Manage internal medication transfers between HJA pharmacies to reduce waste and lower pharmaceutical expenses.
  • Collaborate with Pharmacy Program Manager (PPM) to transfer inventory appropriately during referral capture to maximize revenue.
  • Work with other departments to manage stock medications and improve organization-wide compliance.
  • Support the 340B Manager with inventory ordering and tracking, allowing greater focus on compliance, expansion, and revenue generation.
  • Manage HRSA 340B Rebate Model claims submission and reconciliation in collaboration with Finance for both in-house and contract pharmacies.
  • Assist with audits related to in-house, 340B clinical, and contract pharmacy inventory.
  • Create, build, generate, and analyze inventory-related reports and present findings to leadership, including P&T Committee and 340B Compliance Committee.
  • Conduct internal audits and coordinate with external auditors to ensure compliance.
  • Stay current with inventory management regulations and compliance requirements.
  • Train and educate HJA staff on best practices in inventory management.
  • In collaboration with the Pharmacy Program Manager, coordinate and conduct the annual physical inventory count, including:
  • System setup and pharmacy preparation
  • Training pharmacy staff on accurate counting procedures
  • Generating, evaluating, and submitting final inventory reports to Finance

• • Greets guests and provides excellent customer service.
  • Helps healthcare professionals and patients by greeting them in person and by phone; answering questions and requests; referring inquiries to the pharmacist.
  • Assists pharmacists to help ensure the pharmacy is running efficiently.
  • Assists Lead Pharmacy Technician to help ensure the pharmacy runs efficiently.
  • Accepts accurate patient and prescription order information necessary to process new and refill medications.
  • Maintains records by recording and filing prescriber orders and prescriptions and performs computer entries of prescription information.
  • Organizes medications for the pharmacist to dispense by reading medication orders and prescriptions; preparing labels; calculating quantities; and assembling pharmaceutical therapies.
  • Retrieves the appropriate medication from inventory.
  • Creates prescription labels, including selection of appropriate auxiliary labels, to be affixed to prescription containers.
  • Places medications in containers and affixes prescription labels. 
  • Prepares unit dose packaging, when appropriate.
  • Prepares compounded stock medication, when appropriate.
  • Generates revenue by calculating, recording, issuing, and collecting charges.
  • Maintains pharmacy inventory by checking pharmaceutical stock to determine inventory level; anticipating needed medications and supplies; placing and expediting orders; verifying receipt; removing outdated drugs.
  • Protects patients and employees by adhering to infection-control policies and protocols.
  • Maintains a safe and clean pharmacy by complying with procedures, rules, and regulations.
  • Responsible for promoting joy in the workplace to achieve organizational goals, mission and vision.

• • High school diploma or equivalent required.
  • Associate’s degree preferred.
  • One (1) year of Pharmacy Technician experience required, five (5) or more years of Pharmacy Technician experience preferred.
  • Bilingual (Spanish) preferred.

• • New Jersey Board of Pharmacy Technician registration required.
  • New Jersey Board of Pharmacy Certified Technician or New Jersey Board of Pharmacy Registered Technician preferred.

• High energy and enthusiasm, positive, “can-do” attitude with a high degree of initiative
• Excellent customer service skills
• Must be able to work in a team and collaborative environment
• Understanding of federal HIPPA rules and ability to maintain patient confidentiality
• Ability and willingness to perform duties with purpose and strong sense of urgency
• Ability to organize and prioritize tasks/projects
• Familiarity with State and Federal pharmacy laws and regulations
• Knowledge of brand and generic drug names
• High attention to detail
• Must be proficient in basic math skills
• Must be capable of operating cash register
• Demonstrated ability to use Microsoft Office applications, including Microsoft Word, Outlook, and Excel

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