Personal Assistant Job Description
Position Title: Personal Assistant / Executive Assistant
Position Summary: We are seeking a highly organized, dependable, and proactive Personal Assistant to provide both administrative and personal support to a business owner who is visually impaired. The ideal candidate will serve as a trusted partner, helping manage daily operations, appointments, communications, travel arrangements, and personal tasks while ensuring accessibility and efficiency in all aspects of work and life.
Key Responsibilities
Administrative Support
- Manage calendars, appointments, meetings, and scheduling.
- Screen, organize, and respond to emails and correspondence.
- Coordinate phone calls, conference calls, and virtual meetings.
- Prepare, edit, and format documents, reports, and presentations.
- Maintain records, files, and business documentation.
- Assist with invoicing, expense tracking, and basic bookkeeping tasks.
- Coordinate with clients, vendors, contractors, and team members.
- Handle business-related research and special projects.
Accessibility Support
- Read and summarize printed materials, documents, and correspondence.
- Assist with reviewing contracts, forms, and business paperwork.
- Help ensure digital documents and communications are accessible and organized.
- Provide verbal descriptions of materials, presentations, or environments as needed.
- Support the use of assistive technology and accessibility tools.
Personal Assistance
- Manage personal calendar, appointments, and reminders.
- Coordinate travel arrangements, transportation, and accommodations.
- Handle personal errands, shopping, and service appointments.
- Assist with household management and vendor coordination.
- Organize personal records and important documents.
- Support daily planning and prioritization of tasks.
Communication Management
- Serve as a liaison between the executive and clients, staff, and business contacts.
- Draft professional correspondence and follow-up communications.
- Maintain confidentiality regarding business and personal matters.
- Monitor and prioritize urgent requests and deadlines.
Qualifications
- High school diploma required;
- Previous experience as a Personal Assistant, Executive Assistant, Administrative Assistant, or similar role.
- Strong computer skills, including Microsoft Office Suite (Outlook, Word, Excel, Teams).
- Excellent written and verbal communication skills.
- Exceptional organizational and time-management abilities.
- Ability to multitask and prioritize effectively.
- Professional, trustworthy, and discreet with confidential information.
- Comfortable assisting an individual with visual impairment and willing to learn accessibility best practices.
- Valid driver's license and reliable transportation preferred.
Desired Skills
- Experience supporting small business owners or executives.
- Familiarity with screen readers and accessibility technology.
- Strong problem-solving and critical-thinking skills.
- Ability to work independently with minimal supervision.
- Flexible and adaptable in a fast-paced environment.
Work Environment
- Combination of office, and local errand-related responsibilities.
- May occasionally require evening or weekend availability for urgent matters or travel coordination.
Compensation
- Competitive compensation based on experience.
- Mileage reimbursement (if applicable).
- Paid time off and other benefits as offered by the employer.
This position requires a high level of professionalism, discretion, initiative, and a genuine desire to support both the professional and personal success of the business owner.
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