People Success Coordinator
IndeVets
Philadelphia, Pennsylvania
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JOB DETAILS
LOCATION
Philadelphia, Pennsylvania
POSTED
1 day ago
Voted one of INC.’s Fastest Growing Companies and a Best Place to Work for the past three years, IndeVets is a company devoted to making the lives of veterinarians better. Believe it or not, many, many vets are overworked, burned out, and struggle to balance the extreme demands of their work with family and their personal lives. Compounding this, they are burdened with extraordinary student debt and many report that being a vet isn’t what they expected or dreamed it would be. IndeVets has created a whole new way to practice that puts vets first so they can get back to loving their jobs taking care of our pets.
Our team is growing faster than a Great Dane and we are looking for more amazing people to join our mission.
This is a brand-new role, and it is the operational heartbeat of People Success at IndeVets. The People Success Coordinator owns the day-to-day execution that keeps every employee supported, paid, and set up to do their best work. Reporting into the PSBPs, the Coordinator turns strategy into lived experience: smooth onboarding, accurate data, fast inbox response, and the small moments of recognition that signal we see our people.
Onboarding & Offboarding (Full-Cycle Owner)
- Own end-to-end onboarding for HQ and Associate IndeVets: pre-employment, paperwork, I-9 compliance and audits, Day 1logistics, and 30/60/90 check-ins.
- Maintainpersonnel folders and HRIS data; surface onboarding survey themes and flags to the PSBP.
- Run offboardinglogisticsand exit interview scheduling; participate in squad and recruiter pipeline meetings.
HR Operations & Systems
- Run intake, tracking, and documentation for LOA and workers' compensation claims; decisions escalate to the PSBP.
- Process status changes and PAFs; keep employee dataaccurateacross Paycor, Salesforce, and adjacent systems.
- Support biweekly payroll validation, AIV points and attendancetracking, andbenefits and open-enrollment logistics.
Recruiting Support
- Run job postings, interview scheduling, initial resume screening, and pre-employment tracking.
Employee Experience & Communications
- Triage the People Success inbox: first response, escalation routing to the PSBP, and routine documentation.
- Run recognitionlogistics(anniversaries, life events, gifts) and engagement program coordination (Pet Spotlight, Music League, and similar).
What You Bring to the Table
Required:
- 1–3 years of HR coordinator, people operations, recruiting coordinator, or executive assistant experience in a fast-moving environment.
- Comfort with HRIS platforms (Paycor or comparable) and standard productivity tools (Google Workspace, Slack, e-sign).
- Strong written communication; you can answer a sensitive employee email cleanly and professionally.
- Demonstratedorganizational rigor, you can track 30 open items across systems without missing the deadline on any of them.
- Comfort handling confidential employee information with discretion.
Preferred:
- Experience supporting onboarding, leaves, or recruiting coordination ata previousemployer.
- Veterinary, healthcare, ordistributed-workforceindustry experience.
- Familiarity with Salesforce as an employee data system.
- Working toward or holdingaPHR, PHR, or SHRM-CP credential.
Benefits
Did we mention we have competitive pay and great benefits? Specifically:
Medical Insurance with a monthly Company contribution
Low-Cost Dental and Vision Insurance
Company-Paid Short-Term Disability Insurance
Low-Cost Long-Term Disability Insurance
Company-Paid Life and Accidental Death & Dismemberment (AD&D) Insurance
Voluntary Employee, Spouse, and Dependent Life Insurance
Company-Paid Employee Assistance Program (EAP)
Paid Parental Leave
Generous Paid-Time Off
401(k) and Roth 401(k) contribution with 100% employer match up to the first 4% with no vesting period
About Us
Doctor-driven and vet-led since day one, IndeVets was founded in 2017 to bring balance, fulfillment, and joy to veterinary medicine. In an industry burdened by extreme burnout, we’ve created new ways to work so veterinarians can achieve professional success without personal compromise. We empower vets with the freedom to build their own schedules, choosing when, where, and how they work at thousands of partner hospitals nationwide. Our associate vets receive deep-seated support and select roles tailored to their evolving needs. We are redefining the industry by growing the businesses of our partner hospitals with the best vets, who are once again fueled by passion for vet med. Officially certified as a Great Place to Work®.
For more information, visit indevets.com or follow us on LinkedIn, Instagram, and Facebook.
IndeVets is an Equal Employment Opportunity Employer. Applicants are considered for positions without discrimination on the basis of race, religion, sex, national origin, citizenship, age, disability, or any other consideration made unlawful by application federal, state, or local laws.
If you need a reasonable accommodation due to a disability during the application process, please contact peoplesuccess@indevets.com.
A background check may be required for this position. We are committed to providing equal employment opportunities, and criminal history will only be considered where relevant to the job.
Please be aware that the only legitimate form of email, correspondence, and recruiting comes from an @indevets.com email address or from an IndeVets ICIMS account. If you suspect you have received fraudulent communication from someone impersonating an IndeVets employee, please contact security@indevets.com immediately.
About the Company
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