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PDC/PDE Department Administrative Assistant

Ava Consulting

Ann Arbor, MI

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JOB DETAILS
SKILLS
Accrual-Basis Accounting, Administrative Skills, Ariba, Billing, CAD/CAM (Computer-Aided Design/Computer-Aided Manufacturing), Computer Aided Engineering (CAE), Customer Support/Service, Interpersonal Skills, Japanese Language, Mail Processing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Plan Meetings, Presentation/Verbal Skills, Purchase Orders, SAP, Software Administration, Travel Planning, Wi-Fi, Work From Home, Writing Skills
LOCATION
Ann Arbor, MI
POSTED
4 days ago

JOB ID: TYARD1494255

Job Title: PDC/PDE Department Administrative Assistant
Duration: 12 M+
Location: Ann Arbor, MI - 48105

Company Background:
Our client, a major employer in the area, is looking for a PDC/PDE Department Administrative Assistant to be part of its team in its North American operations.

Job Description:

General administrative support duties for MBD, including, but not limited to:
  • Meeting arrangement and setup (i.e., weekly, monthly department meetings, department events/offsite meetings
  • Purchase requisition submission and tracking (track from approval to PO dispatch to vendor invoicing; reconcile PO's with actual expenditures)
  • Invoice receipt and payment confirmation
  • Monthly accrual preparation and submission
  • New Hire Setup/Preparation (for new TM's & VWF; account/PC/CAD machine setup, Toyota applications access, update & distribution of org/seating charts, etc.)
  • Travel arrangements for TMs.
  • Visitor Preparation (i.e., CAD/CAE account setup, guest Wi-Fi, visitor badge requests for visitors from Affiliates and Vendors)
  • Travel Arrangement for visitors and need to understand basic Japanese in order to communicate with visitors.
  • Maintain/update Assistant Reference Manual
  • Maintain office supply room (office supply orders)
  • Mail distribution
Requirements:
  • This position will require the candidate to work Monday-Thursday in the office with the WFH option on Fridays supporting 2 GM's and staff of 70 Engineers.
  • 3 to 5 years of strong general office/department support experience
  • Excellent verbal, written, and interpersonal skills
  • Excellent customer service skills
  • Proficient in SAP/Ariba (or equivalent software experience) and MS Office (Outlook, Excel, PowerPoint & Word)
  • Strong ability to work independently and with other members
  • Basic Japanese Skill is a plus but not mandatory

About the Company

A

Ava Consulting

AVA Consulting provides the Best Talent to our clients.  Our differentiators include: Strong Management team: helping to improve efficiencies. Deep Expertise: truly professional in their approach/delivery. Proven Track Record: worked with organizations of all sizes. Superior Execution: effective processes and well-trained staff. Long term Fulfilling Partnerships: is what we strive for Programs that fit your needs: with a total flexible approach.

COMPANY SIZE
100 to 499 employees
INDUSTRY
Other/Not Classified
FOUNDED
1998
WEBSITE
http://www.avaconsulting.com