Payroll Specialist

Payroll Specialist 

Join one of the nation's Best and Brightest Award-winning companies! If you're ready to be part of a winning team, we have exciting opportunities waiting for you. Make the change you've been looking for and experience the Team UIS difference. You're the best and brightest, and we want you on our team!  

Are you ready to take your career to the next level in the world of electrical maintenance and acceptance testing?  
Team UIS offers an exceptional opportunity for entrepreneurial-minded individuals.   

Roles & Responsibilities: 
The Payroll Specialist is responsible for accurately processing and administering payroll for both IBEW union and non-union employees, with a strong emphasis on union wage compliance, reporting, and deductions. This role ensures employees are paid accurately, on time, and in full compliance with federal, state, local, and union regulations. 

Key responsibilities include: 

• Process weekly payroll for IBEW union and non-union employees, ensuring accurate and timely pay 
• Maintain compliance with union agreements and federal, state, and local payroll regulations, including taxes 
• Manage union wage and benefit rates, special agreements, retro pay, and over-scale adjustments 
• Manage new employee setup 
• Manage periodic tax rate changes 
• Coordinate with the Local Unions to ensure accurate IBEW payroll data and reporting 
• Process payroll corrections, transfers, layoffs, terminations, and manual checks 
• Administer garnishments, levies, credit union deposits, and third-party payments 
• Troubleshoot and resolve payroll discrepancies, including pay rate, hours, and check issues 
• Prepare payroll reports for union, state, federal, and internal requirements 
• Post payroll to the General Ledger and support month-end close and audit activities 
• Prepare required monthly, quarterly, and annual payroll tax returns and payments 
• Contribute to the overall success of Team UIS by performing additional duties as needed. 

Qualifications, Experience, and Education Requirements: 

• High School Diploma or GED 
• Experience processing contractor payroll, with strong preference for IBEW or union payroll environments 
• Working knowledge of union wage rates, fringe benefits, deductions, and labor agreements 
• Understanding of federal, state, and local payroll laws and compliance requirements 
• Experience handling garnishments, tax levies, and third-party payments 
• Ability to manage payroll corrections, adjustments, layoffs, and terminations accurately 
• Proficiency with payroll systems and Microsoft Excel; experience with accounting or ERP systems preferred 
• Strong attention to detail and ability to meet strict payroll deadlines 
• Ability to troubleshoot and resolve payroll discrepancies efficiently 
• Effective communication skills and ability to collaborate with union representatives and internal teams 

About Team UIS:  

We are Field Service Leaders. Our field people are selected among the brightest Electricians, then trained and tooled to think like Engineers and execute like Professional Technicians.  

Our staff are selected and kept because they consistently demonstrate our core values. They are honest, trustworthy, make safety priority one, they consistently show a mission-to-serve no matter what the time is, they are committed to on-going learning an essential trait in this complex electrical world, they are professional in the way they approach their work and relate with people and finally, they have a strong desire to share their knowledge thus raise the skills of the people around them.  

Team UIS has been named one of the Best and Brightest Companies to work for in the Nation. This award recognizes companies that prioritize employee satisfaction, engagement, and well-being.  

At Team UIS we are committed to creating a positive and supportive workplace culture where our team members can continue to grow. Join Team UIS today.  

Team UIS is an equal opportunity employer.