Payroll Specialist

We are seeking a detail-oriented and knowledgeable Payroll Specialist with strong experience in certified payroll, prevailing wage compliance, and Davis-Bacon projects. This role is responsible for ensuring accurate payroll processing while maintaining full compliance with federal, state, and local labor regulations. The ideal candidate will have hands-on experience reviewing contracts for wage determinations, submitting certified payroll reports, and collaborating with project teams to support public works projects.

Key Responsibilities

Certified Payroll & Compliance

• Prepare and submit weekly certified payroll reports in compliance with federal and state requirements using platforms such as LCP Tracker, Elations, and DIR (Department of Industrial Relations)
• Ensure compliance with Davis-Bacon Act, prevailing wage laws, and public works regulations
• Review project contracts and bid documents to determine applicable wage determinations, classifications, and fringe requirements
• Maintain up-to-date knowledge of prevailing wage rates across different counties and jurisdictions
• Audit payroll records to ensure proper classification of workers and adherence to wage determinations

Payroll Processing & Systems

• Process payroll accurately and timely using Sage 100 Contractor
• Enter, update, and maintain payroll data and job cost coding in the system
• Ensure proper tracking of certified payroll records, fringe benefits, and deductions

Employee & Apprenticeship Administration

• Update and maintain Employee Authorization of Deduction forms
• Track and submit apprentice hours to WECA (Western Electrical Contractors Association) or applicable apprenticeship programs
• Maintain employee records to ensure compliance with labor and payroll requirements

Project Collaboration

• Partner with Project Managers (PMs) to gather necessary project and labor information for prevailing wage compliance
• Build strong working relationships with internal teams to ensure timely and accurate payroll reporting
• Assist PMs and management with compliance documentation and reporting requirements

Reporting & Documentation

• Maintain organized records of certified payroll reports, audits, and compliance documentation
• Respond to audits, inquiries, and requests from regulatory agencies
• Identify and resolve discrepancies or compliance issues proactively

Qualifications

Required

• 3+ years of payroll experience, with a strong focus on certified payroll and prevailing wage
• Hands-on experience with Davis-Bacon and public works projects
• Experience submitting certified payroll through LCP Tracker, Elations, and DIR systems
• Proficiency in Sage 100 Contractor (or similar construction payroll software)
• Strong understanding of wage determinations, fringe benefits, and compliance requirements
• Experience reviewing contracts to identify applicable labor classifications and rates
• Knowledge of multi-county prevailing wage requirements

Preferred

• Experience working with electrical contractors or construction industry
• Familiarity with WECA apprenticeship reporting
• Payroll certification (CPP or equivalent) is a plus

Key Skills

• Exceptional attention to detail and accuracy
• Strong analytical and problem-solving abilities
• Excellent communication and collaboration skills
• Ability to manage multiple projects and deadlines in a fast-paced environment
• High level of integrity and confidentiality