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Payroll Specialist

Atrium

New York, NY

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JOB DETAILS
SALARY
$30–$33 Per Hour
SKILLS
ADP, Accounting, Artificial Intelligence (AI), Automation, Communication Skills, Customer Support/Service, Detail Oriented, Documentation, Employee Benefits, Federal Laws and Regulations, Finance, Genetics, HRIS/HRMS, Human Resources, Interviewing Skills, Maintain Compliance, Nonprofit, Organizational Skills, Payroll Administration, Payroll Management, Payroll Software/Services, Payroll Tax, Pivot Tables, Process Improvement, Reconciliation, Record Keeping, Regulatory Compliance, Retirement Plan, Short Messaging Service (SMS), State Laws and Regulations, Systems Maintenance, Tax Regulations, Team Player, Time Management, Vlookups
LOCATION
New York, NY
POSTED
3 days ago
Client Overview:
Our client is a mission-driven nonprofit organization in the education sector, committed to delivering equitable learning opportunities and impactful programs to communities nationwide. With a collaborative culture and a strong emphasis on integrity and compliance, the organization continues to grow and serve a diverse employee population across multiple locations. They are now looking for a Payroll Specialist.

Salary/Hourly Rate:
$30/hr - $33/hr

Position Overview:
The Payroll Specialist will be responsible for processing high-volume payroll for a large, multi-state workforce. This role requires strong attention to detail, compliance expertise, and the ability to manage deadlines in a fast-paced environment. The ideal candidate has experience working in nonprofit or education settings and is comfortable handling complex payroll scenarios, including hourly, salaried, union, and grant-funded employees. The Payroll Specialist will ensure accurate and timely payroll processing while maintaining compliance with all applicable federal, state, and local regulations, supporting both employees and internal stakeholders.

Responsibilities of the Payroll Specialist:
  • Process bi-weekly or semi-monthly high-volume payroll (1,000+ employees) accurately and on time.
  • Maintain payroll records and ensure compliance with federal, state, and local regulations.
  • Reconcile payroll discrepancies and resolve employee inquiries in a timely manner.
  • Manage payroll-related reporting, including audits and compliance documentation.
  • Coordinate with HR and Finance teams regarding employee data, benefits deductions, and tax updates.
  • Process off-cycle payrolls, bonuses, retroactive payments, and adjustments as needed.
  • Ensure proper handling of garnishments, benefits deductions, and retirement contributions.
  • Assist with year-end payroll activities, including W-2 preparation and audits.
  • Support system updates, process improvements, and payroll automation initiatives.
Required Experience/Skills for the Payroll Specialist:
  • 3+ years of high-volume payroll processing experience.
  • Strong knowledge of payroll laws, tax regulations, and compliance requirements.
  • Experience processing multi-state payroll.
  • Proficiency with payroll systems (e.g., ADP, Workday, Paychex, or similar).
  • Advanced Excel skills (VLOOKUPs, pivot tables, data reconciliation).
  • High attention to detail and strong organizational skills.
  • Ability to manage strict deadlines and handle confidential information.
Preferred Experience/Skills for the Payroll Specialist:
  • Experience in nonprofit or education environments.
  • Familiarity with union payroll and grant-funded payroll structures.
  • CPP (Certified Payroll Professional) certification.
  • Experience with HRIS/payroll integrations.
  • Strong communication and customer service skills.
Education Requirements:
  • Bachelor's degree in Accounting, Finance, Human Resources, or a related field preferred (or equivalent work experience).
Benefits:
  • Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
About Atrium:What you do matters. Guided by our Applicant-Centric™ approach, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team committed to your growth and success.
By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .

As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO

Position ID: 397981

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Atrium