Payroll Specialist

Schedule: Monday - Friday; 8AM - 5PM (ET preferred)

Classification: Full Time - Exempt

Reports To: Chief Financial Officer

Department: Accounting and Finance

Travel Required: No

Location: Remote

Salary: $70,000

Lap of Love is a national practice dedicated exclusively to in-home end-of-life care for pets. We believe all pets and their families deserve the most compassionate and supportive end-of-life experience. Our veterinarians help pets and their parents with quality of life assessments, pain and anxiety management, end-of-life consultations, and peaceful euthanasia in the comfort of their pet’s favorite place – home.

Position Description

Lap of Love Veterinary Hospice, headquartered in Lutz, FL., seeks to add a key member to its growing team by employing a dynamic Payroll Specialist to support our Accounting and Finance department. This individual will play an instrumental role in Lap of Love’s day-to-day operations by processing payroll for multiple entities while providing support for payroll related processes. This individual will also understand payroll cycle accounting and the relationship to month end close, journal entries, and accruals. An ideal Payroll Specialist candidate will be proficient in multi-state and multi-company payroll concepts such as differentiation of regular, overtime, international, and paid time off hours.

Requirements

Essential Functions and Responsibilities:

• Assist in full cycle accounting - journal entries, month end close
• Process semi-monthly and weekly payroll for multiple entities
• Compute monthly and quarterly bonuses for multiple entities
• Compile all payroll data ensuring deductions for benefits, taxes, garnishments, etc
• Process involuntary deductions such as: child support orders, garnishments and tax levies
• Resolve or escalate payroll issues to ensure timely processing and verify compliance with applicable state, federal, and local laws as well as regulatory reporting guidelines
• Prepare, generate and print checks and direct deposit advice
• Scan, file and maintain all payroll documentation and employees’ payroll records
• Complete requests for wage and employment verifications
• Create, develop, and update payroll training materials, presentations, and literature
• Assist with implementing changes, streamlining processes, and process improvements
• Create and design associated spreadsheets
• Maintain PTO policies, balances, accruals, and assist in PTO audits

Experience, Education and Requirements:

• At least 2 years experience in processing payroll for a multi-state organization required
• Advanced skills in Excel including Pivot Tables, V-Lookups, and importing and exporting data required
• Knowledge and experience with Paylocity and/or Dayforce preferred
• Strong knowledge of payroll regulations and compliance laws and policies
• Strong organizational skills with high attention to detail
• Excellent attention to detail and analytical abilities
• Strong and professional interpersonal skills
• Strong ethics and a high level of personal and professional integrity
• Excellent follow-up skills
• Top notch oral and written communication skills
• Ability to handle multiple tasks with limited supervision
• Able to multitask effectively
• Ability to work in a fast-paced, rapidly changing environment
• Proficiency using Microsoft Office 365

Physical and Other Job Requirements:

• Able to sit for prolonged periods of time of up to 8 hours per day
• Able to frequently communicate by telephone and through use of computer technologies, including but not limited to email and video conferencing
• Possess manual dexterity, fine motor skills, and the ability to operate a computer, read a computer screen and type on a keyboard for prolonged periods of time of up to 8 hours per day
• Able to multitask using multiple computer tabs/platforms while engaging in conversation
• Average or above average working knowledge of computers, email, video conferencing technologies, and digital medical records
• Able to quickly learn custom software and other programs, such as Zoom, Sunshine, and Google Suite
• Average or above average working knowledge of the internet and scheduling and communications applications and software, such as Gmail, Google Calendar, and web-based communication platforms
• Access to reliable and secure internet
• Maintain confidentiality of all employee and business information
• Comply with all applicable laws, regulations, policies, procedures, and guidelines

This job posting is not intended to be an exhaustive list of duties, but it aims to highlight the typical main responsibilities of the position. At the request of their supervisor, this individual may be asked to perform additional duties or take on additional responsibilities to better meet the needs of their department.

Benefits

• Health Insurance Plan (Medical) with 100% employer paid HSA option available
• Dental and Vision Plans
• Retirement Plan (Traditional 401k with 3% match and Roth 401k)
• Paid Time Off
• Bereavement Leave
• Paid Parental Leave
• Employer-funded Lifestyle Spending Account (LSA)
• Life Insurance (Basic, Voluntary, and AD&D)
• Short Term and Long Term Disability Insurance
• Training & Development
• Pet Discount Plan and Pet Insurance