Payroll Specialist (Contract)

CooperVision, a division of CooperCompanies (NASDAQ:COO), is one of the world's leading manufacturers of soft contact lenses. The Company produces a full array of daily disposable, two-week and monthly contact lenses, all featuring advanced materials and optics. CooperVision has a strong heritage of solving the toughest vision challenges such as astigmatism, presbyopia and childhood myopia; and offers the most complete collection of spherical, toric and multifocal products available. Through a combination of innovative products and focused practitioner support, the company brings a refreshing perspective to the marketplace, creating real advantages for customers and wearers. For more information, visit www.coopervision.com.

Job Summary:

The Payroll Specialist prepares and processes payrolls for multiple FEINs in accordance with established procedures. This role also performs various payroll responsibilities, including account reconciliations, taxable fringe benefit processing, balancing, and multi‑state garnishment administration.

Knowledge, Skills and Abilities:

• Associate degree preferred
• A minimum of two years' experience with payroll record keeping systems, preferably ADP.
• ADP Celergo and UKG are not required but are preferred.
• Proficiency in Microsoft Office applications (Outlook, Word, Excel).
• Ability to work collaboratively across all levels of the organization.
• Professional verbal and written communication skills.
• Ability to translate complex information into clear, understandable summaries.
• Strong organizational skills and attention to detail.
• Spanish fluency preferred but not required. Portuguese or French also a plus.
• Demonstrated commitment to providing excellent customer service.

Work Environment:

• Normal office environment; Sitting >75%; Finger/wrist dexterity >75%
• Onsite 5 days a week in-office

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.

For U.S. locations that require disclosure of compensation, the starting base pay for this role is between $22.70 and $27.54 per hour and may include cost of living adjustments. The actual base pay includes many factors and is subject to change and modification in the future. This position may also be eligible for other types of compensation and benefits.

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Payroll Processing

• Process employee payroll(s) and complete all required steps, including:
• Importing time batches and inputting special pay batches from various sources.
• Updating direct deposit information, federal/multi-country/local tax withholdings, and Time & Labor Management Panels.
• Running special payrolls (e.g., stock, commissions, bonuses) as needed.
• Preparing off‑cycle payments for terminations, commissions, bonuses, and job changes.
• Performing final audit reviews after payroll preview, updating the processing checklist, and preparing for the next payroll.
• Ensuring compliance with all Payroll-related SOX and PII key controls.
• Monitoring upcoming payroll changes for accuracy and confirming proper approvals.

Payroll Accounting

• Perform GL functions after each payroll cycle.
• Reclassify payouts to appropriate accounts as needed.
• Complete monthly payroll-related account reconciliations.
• Maintain and update accruals for payroll, vacation, bonuses, and related items.

Additional Responsibilities

• Process employment verifications.
• Process taxable fringe benefits.
• Provide customer service to employees and managers (e.g., timecard or paycheck troubleshooting).

Teamwork & Professionalism

• Demonstrate strong teamwork and support departmental workloads as needed.
• Provide excellent customer service to HR Business Partners, managers, and employees.
• Adhere to company and departmental policies and procedures.
• Apply strong critical thinking skills to ensure accuracy and efficiency.
• Maintain excellent attention to detail.
• Demonstrate alignment with company values.
• Perform other duties as assigned.

General Requirements

• May be required to work scheduled holidays to meet customer service levels.
• Occasional overtime may be required to ensure timely payroll processing.
• Must be flexible and able to adapt to changing responsibilities.
• Maintain regular, timely attendance and follow company procedures for reporting absences or tardiness.

Travel Requirements:

There is no travel requirement but will discuss as needed to accommodate as necessary.

Payroll Processing

• Process employee payroll(s) and complete all required steps, including:
• Importing time batches and inputting special pay batches from various sources.
• Updating direct deposit information, federal/multi-country/local tax withholdings, and Time & Labor Management Panels.
• Running special payrolls (e.g., stock, commissions, bonuses) as needed.
• Preparing off‑cycle payments for terminations, commissions, bonuses, and job changes.
• Performing final audit reviews after payroll preview, updating the processing checklist, and preparing for the next payroll.
• Ensuring compliance with all Payroll-related SOX and PII key controls.
• Monitoring upcoming payroll changes for accuracy and confirming proper approvals.

Payroll Accounting

• Perform GL functions after each payroll cycle.
• Reclassify payouts to appropriate accounts as needed.
• Complete monthly payroll-related account reconciliations.
• Maintain and update accruals for payroll, vacation, bonuses, and related items.

Additional Responsibilities

• Process employment verifications.
• Process taxable fringe benefits.
• Provide customer service to employees and managers (e.g., timecard or paycheck troubleshooting).

Teamwork & Professionalism

• Demonstrate strong teamwork and support departmental workloads as needed.
• Provide excellent customer service to HR Business Partners, managers, and employees.
• Adhere to company and departmental policies and procedures.
• Apply strong critical thinking skills to ensure accuracy and efficiency.
• Maintain excellent attention to detail.
• Demonstrate alignment with company values.
• Perform other duties as assigned.

General Requirements

• May be required to work scheduled holidays to meet customer service levels.
• Occasional overtime may be required to ensure timely payroll processing.
• Must be flexible and able to adapt to changing responsibilities.
• Maintain regular, timely attendance and follow company procedures for reporting absences or tardiness.

Travel Requirements:

There is no travel requirement but will discuss as needed to accommodate as necessary.