Payroll Specialist (BHS)

Payroll Specialist (BHS) in Granger, IN - Careers at Beacon Health System - Jobs in Healthcare Payroll Specialist (BHS) in Granger, IN - Careers at Beacon Health System - Jobs in Healthcare

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Beacon Health System has been named to the prestigious 2023 Forbes list of America's Best Employers by State.

"We are honored to be recognized by Forbes as one of the top employers in the state of Indiana," said Beacon Health System CEO Kreg Gruber. "I am grateful to our associates for their significant contributions to our health system and their unwavering dedication to our patients every day. We strive to make Beacon a great workplace for everyone."

"I want to thank and congratulate each and every Beacon associate for their hard work, because we can't be a great employer without them," Gruber said. "This recognition would not be possible without a commitment to our mission - to deliver outstanding care, inspire health and connect with heart."

COVID Vaccination Required

Our mission is to deliver outstanding care, inspire health and connect with heart. For us to fully deliver outstanding care, we must ensure we provide the safest environment for care that we can. Beacon is now requiring the COVID vaccination for all associates.

Beacon Breaks Ground on New Memorial Hospital Patient Tower

In October 2022, Beacon Health System leaders broke ground on the new 10-story patient care tower on the campus of Memorial Hospital of South Bend. This transformational, once-in-a-generation project is designed to enrich the patient, family and visitor experience while meeting the growing healthcare needs of residents in our area for decades to come.

The tower is expected to create an estimated 500 new jobs in the community upon anticipated completion in early 2026. Click here to learn more about the new patient tower.

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Payroll Specialist (BHS)

• Granger, IN
• Finance
• Beacon Health System
• Full-time - Day - M-F 8-5
• Req #: 223709

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Summary

Reports to the Manager, Accounting and Finance or the Controller. Processes payroll according to defined policies and procedures. Prepares and meets federal, state, and local reporting requirements.

MISSION, VALUES and SERVICE GOALS

• MISSION: We deliver outstanding care, inspire health, and connect with heart.
• VALUES: Trust. Respect. Integrity. Compassion.
• SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team.

Processes payroll by:

• Utilizing knowledge of payroll rules which allows accurate calculation of team member time cards and checking for proper accuracy and proper coding for different pay types.
• Inputting payroll, deduction and benefit adjustment data into the computer.
• Preparing corrections and adjustments for errors in team member payroll checks through odd payroll.
• Inputting direct deposit data for team member records.
• Maintaining accurate team member address and tax records.
• Balancing and reviewing various payroll reports to ensure accuracy.
• Preparing deposits for federal income tax withholdings, direct deposits, payroll deposits, and payroll deductions.
• Initiating Automated Clearing House (ACH) transfers, Reward for Savings files, EFTPS, Savings Bond file and Child Support file for payroll and verifying accuracy.
• Initiating and monitoring API processes for daily processing.
• Initiating and monitoring API processes for payroll processing and maintaining electronic files for storage of time card records.
• Entering garnishments, bankruptcies and child support orders in Peoplesoft, maintaining spreadsheets to balance and disburse with payments.
• Completing interrogatories and keeping files to meet court requirements for bankruptcies, wage garnishments, support payments and tax liens as required by the applicable governmental agency.

Prepares and meets federal, state, and local reporting requirements by:

• Summarizing federal tax deposits for the 941.
• Preparing and balancing W-2''s.
• Maintaining accurate data for input to required reports.
• Transmitting funds electronically to the federal government after each pay period.
• Transmitting funds electronically to the State on a monthly basis.
• Preparing check requests for payment of various payroll deductions.
• Completing Department of Labor Reports and unemployment reporting on a timely basis.

Supports the department by:

• Answering team members'' questions pertaining to payroll issues.
• Educating management and team members on various payroll policies and related issues through payroll in-service.
• Providing training on the API Time & Attendance System, Time PC and Report Express for management and/or their designee.
• Testing tax updates and application of bundles and patches for payroll processes in both API and Peoplesoft.
• Investigating, testing and working to resolve software issues; reporting results to Accounting Manager or Controller for implementation of fixes or escalation of issues to Information Systems.

Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department by:

• Completing other job-related duties and projects as assigned.

ORGANIZATIONAL RESPONSIBILITIES

Associate complies with the following organizational requirements:

• Attends and participates in department meetings and is accountable for all information shared.
• Completes mandatory education, annual competencies and department specific education within established timeframes.
• Completes annual employee health requirements within established timeframes.
• Maintains license/certification, registration in good standing throughout fiscal year.
• Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department.
• Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self.
• Adheres to regulatory agency requirements, survey process and compliance.
• Complies with established organization and department policies.
• Available to work overtime in addition to working additional or other shifts and schedules when required.

Commitment to Beacon''s six-point Operating System, referred to as The Beacon Way:

• Leverage innovation everywhere.
• Cultivate human talent.
• Embrace performance improvement.
• Build greatness through accountability.
• Use information to improve and advance.
• Communicate clearly and continuously.

Education and Experience

• The knowledge, skills and abilities as indicated below are normally acquired through the successful completion of a high school diploma or equivalent, with knowledge of accounting, bookkeeping, or related field. A minimum of one year of payroll processing experience utilizing an automated payroll system is required.

Knowledge & Skills

• Requires the knowledge of payroll policies and procedures necessary to calculate adjustments/corrections to the payroll and answer team member inquiries.
• Requires knowledge of how Memorial''s computer system and API processes payroll in order to perform the essential functions of the position.
• Requires knowledge of federal and state regulatory issues related to wage and hour law and withholding of payroll taxes.
• Demonstrates the ability to operate a variety of standard office equipment, including calculator, typewriter, on-line computer terminal, and personal computer to utilize spreadsheet (MS Excel) and word processing (MS Word) software programs.
• Demonstrates the analytical ability to make the necessary calculations, balance records, prepare reports, etc.
• Requires the ability to adhere to rigid schedules and deadlines.
• Demonstrates the ability, and skills necessary to elicit cooperation and support from others and to interact tactfully and effectively with team members, superiors and other Hospital staff members.

Working Conditions

• Works in an office environment.

Physical Demands

• Requires the physical ability and stamina to perform the essential functions of the position.

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