Payroll Operations Specialist

Position Description & Details

Do you love balancing details, solving puzzles, and making sure every "cent" counts? Join Bismarck State Colleges team as a Payroll Operations Specialist and help keep payroll operations running smoothly behind the scenes while supporting employees across campus. This role is perfect for someone who enjoys organization, compliance, customer service, and the fast-paced world of HR and Payroll operations.

As a key member of the HR and Payroll team, you'll support payroll processing, onboarding, tax reporting, employee records management, and multi-state compliance efforts. From keeping employee data accurate to navigating ever-changing payroll regulations, your work will help ensure employees are paid correctly and on time - because payroll is more than numbers; it's people.

What You'll Do

Payroll Duties

• Coordinate onboarding for adjunct, part-time, and student employees.
• Support payroll processing activities including timesheets, reports, contract payments, and payroll review processes.
• Manage quarterly and per-pay-period tax, unemployment, withholding, and paid leave reporting in multiple states.
• Serve as the primary user for WindStar Tax Nav software and assist with compliance related to Foreign National employees, students, and contractors.
• Maintain and update employee and position records in PeopleSoft HCM and related systems.
• Process garnishments, child support orders, paid leave claims, and income verifications.
• Monitor changing payroll and employment tax regulations across states and municipalities.
• Manage the Payroll inbox and provide timely assistance to employees and supervisors.
• Assist with reconciliations, tax adjustments, onboarding, benefits enrollment, and annual payroll processes such as W-2s and Open Enrollment.

General Departmental Functions

• Prepare, scan, link, and verify HR and Payroll records in Perceptive Content.
• Provide technical support and guidance on HR and payroll policies and procedures.
• Assist with reports, queries, spreadsheets, communications, and other departmental documentation.
• Support annual contract and employment letter processes.

Miscellaneous Duties

• Provide office support and assist with departmental projects and special initiatives.
• Serve as a backup for various administrative functions including supplies, training tracking, and orientation materials.
• Contribute ideas that improve processes, efficiency, and the employee experience.
• Participate on campus committees and perform other duties as assigned.

If you enjoy problem-solving, accuracy, and helping employees navigate payroll and HR processes with confidence, we'd love to hear from you. Come join a team where your work truly makes an impact - one paycheck at a time!

MINIMUM REQUIREMENTS

• Appropriate bachelor's degree and two years of related payroll, accounting, or human resources-related work experience, or appropriate associate degree and four years of related experience.
• Experience and working knowledge of federal and state HR employment laws, rules, regulations, practices, policies, and procedures.
• Well-developed skills with various computer software programs (i.e., Microsoft Word, Excel, Access, PowerPoint, Internet, electronic calendar, email, etc.) and excellent keyboarding skills.
• Excellent interpersonal and communication skills working with employees, students, and the public.
• Good organizational skills, analytical skills, and the ability to attend to details and meet deadlines.
• Ability to take initiative, work independently, and follow through on work assignments/projects/reports, etc.
• Disciplined and able to maintain confidentiality.

PREFERRED QUALIFICATIONS

• More than two years of directly related experience.
• Experience with hiring Foreign Nationals.
• Experience with multi-state tax reporting.
• PeopleSoft experience.

BENEFITS

$54,083-$67,604/year based on education and directly related experience; Exempt

100% employer-paid family health insurance, life insurance, retirement, employee tuition waiver, spouse/dependent tuition discount. For more information regarding employee benefits, visit: https://bismarckstate.edu/employment/Faculty-and-Staff/Benefits/

To view a total rewards calculator, visit: https://www.omb.nd.gov/team-nd-careers/total-rewards-calculator

Thinking about relocating to the Bismarck area? To find more information and resources, visit: https://www.commerce.nd.gov/workforce/relocation-resources

APPLICATION MATERIALS REQUIRED

To be considered by the search committee thoroughly complete the application and upload the following:

• Cover Letter
• Resume
• Copies of transcripts and/or certifications
• References

BISMARCK STATE COLLEGE INFORMATION

OVERVIEW: Bismarck State College is dedicated to student success. This on-campus position is student-centered to provide high-quality campus services and hands-on learning experiences.

MISSION: As North Dakota's Polytechnic Institution, Bismarck State College focuses on student success through the delivery of affordable, flexible, high-quality, experiential learning enhanced by public-private partnerships.

VISION: Bismarck State College will be a leader in polytechnic education improving lives and building sustainable communities.

REPORTING RELATIONSHIP: Is directly accountable and responsible to the Payroll Manager.

ADDITIONAL INFORMATION

Applicants must be legally authorized to work in the United States. Bismarck State College does not provide sponsorships. BSC is an E-Verify Employer.

For more information or accommodation requests, contact the Human Resources Department at 701-224-5531 or bsc.humanresources@bismarckstate.edu

This position requires a criminal history record check.

Equal Opportunity Employer

TTY Number: ND Relay Service: 1-800-366-6888 (text); 1-800-366-6889 (voice). For full North Dakota Relay Services, go to: https://www.relaynorthdakota.com/.

Veterans claiming preference must submit all proof of eligibility including a copy of NGB 22 from the National Guard or Reserve (with a unit located in ND) or certification from the applicants unit command that the individual is expected to be discharged or released from active duty in the uniformed services under other than dishonorable conditions not later than one hundred twenty days after the date of the submission of the certification. If claiming disabled status, proof of eligibility includes a DD-214 and a current letter of disability.