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Payroll & HR Specialist

The Hollister Group, Inc.

Waltham, MA

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JOB DETAILS
SKILLS
ADP, Accounting, Administrative Skills, Background Investigation, Business Administration, COBRA (Consolidated Omnibus Budget Reconciliation Act of 1985), Compensation and Benefits, Consulting, Employee Terminations, Employment Law, Federal Laws and Regulations, File Maintenance, Finance, HRIS/HRMS, Human Resources, Identify Issues, Information Technology & Information Systems, Leadership, Maintain Compliance, Microsoft Office, Multiplatform/Cross-Platform, Nonprofit, Onboarding, Operational Support, Operations, Operations Management, Organizational Skills, Payroll Administration, Payroll Software/Services, Payroll Tax, Problem Solving Skills, Process Improvement, Record Keeping, Regulations, Risk Management, State Laws and Regulations, Systems Administration/Management, Systems Maintenance
LOCATION
Waltham, MA
POSTED
Today
Payroll & HR Specialist

Overview:

Join our client, a valued non-profit organization dedicated to serving the community, as a Payroll & HR Specialist on a potential contract to hire basis. In this critical role, you will act as a key member of the Finance and Human Resources teams, ensuring smooth payroll processes, administering employee benefits, and supporting daily HR operations. This position offers a unique opportunity to contribute to an organization that makes an impact, with a flexible hybrid work environment and the chance to collaborate closely with leadership across departments.

Compensation: $33.00 - $35.00 per hour

*Potential offers vary based on experience level, qualifications
Applicants must be local and willing to commute to the Waltham, MA area, 2 days a week. If you are interested in this position and would like to be considered, please submit a copy of your resume today!

Responsibilities:
  • Oversee bi-weekly payroll processing using ADP Workforce Now, ensuring accuracy and timeliness.
  • Liaise with benefit plan administrators to communicate payroll deductions and contribute to compliance activities related to payroll taxes and reporting.
  • Collaborate with managers and staff to troubleshoot payroll and attendance issues promptly.
  • Support employee benefits administration including new hire enrollments, coverage changes, and COBRA management.
  • Facilitate the onboarding process by managing pre-hire steps such as background checks, IT setups, and system training.
  • Coordinate employee terminations, including exit procedures, system updates, and final communications.
  • Assist with talent acquisition activities, managing job postings and maintaining recruitment records.
  • Support annual open enrollment, benefits audits, and compliance reporting efforts.
  • Help with risk management initiatives, maintaining confidential personnel files and preparing for audits.
  • Perform administrative functions such as HRIS updates, employee verification, and supporting departmental projects focused on process improvements.
  • Maintain detailed knowledge of payroll systems and benefit regulations to ensure ongoing compliance and operational efficiency.

Requirements:
  • Associate’s or Bachelor’s degree in Human Resources, Business Administration, Accounting, or related field.
  • At least five years of experience in payroll processing and HR operations.
  • Proficiency with payroll systems and HRIS platforms like ADP.
  • In-depth understanding of federal and state employment laws and benefit policies.
  • Exceptional organizational skills with a strong focus on accuracy and confidentiality.
  • Advanced proficiency with Microsoft Office Suite and comfort navigating multiple platforms.
  • Demonstrated problem-solving skills with the ability to handle diverse challenges and adapt quickly.

Our Commitment to Inclusion & Belonging

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

#HGP
#LI-KM1

About the Company

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The Hollister Group, Inc.

The Hollister Group, Inc. is a women-owned staffing consultancy built around four core values - open communication, passion, integrity, and community. Hollister takes an unparalleled approach to partnering with clients and talent to support them in realizing their personal and business goals. Our over 30 years in business is a testament to the value and energy we place in delivering a consistent experience of excellence and in focusing on the long-term relationship rather than the short-term transaction. This inspires the approach to everything we do. Our Staffing division partners with companies to transform the recruiting process, supporting them to easily recruit, select, and hire the right-fit talent. We collaborate with talent as hands-on advocates, supporting them fully throughout the hiring process. Our goal is extraordinary and sustained success for both hiring companies and talent. Our Staffing clients experience transparent communication and unparalleled ongoing support. Our Cultures division helps organizations with people-centric leaders at the helm to develop effective teams, maximize individual contribution, and transform their work culture to allow for sustainable creativity and impact. Our Cultures clients experience uncommon systemic transformation.

COMPANY SIZE
50 to 99 employees
INDUSTRY
Staffing/Employment Agencies
EMPLOYEE BENEFITS
Paid Sick Days, Performance Bonus, Prescription Drug Coverage, Professional Development, 401K, Employee Referral Program, Flexible Spending Accounts, Employee Events, Retirement / Pension Plans, Work From Home, Game Rooms, Life Insurance
FOUNDED
1988
WEBSITE
https://hollistergroup.com